To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
Daniel Sailer, P.E., Director of Public Works
From: Andrew Focht, Project Manager
Title
Resolution Approving an Intergovernmental Agreement with the Board of County Commissioners of the County of Douglas, State of Colorado for the Crowfoot Valley Road Widening Project
Body
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Executive Summary
Staff is seeking Town Council approval of a Resolution approving an Intergovernmental Agreement (IGA) (Exhibit 1) with the Board of County Commissioners of the County of Douglas, State of Colorado (County) regarding financial contributions for the Crowfoot Valley Road Widening project (Project).
The County is a major stakeholder in the project and has budgeted funds to contribute to the design and construction of the project. The County will contribute a total of $1,706,000 for the project, $1,456,000 for construction and $250,000 for design. Any land acquisition needs will be part of the design phase. The current program estimate for both the design and construction effort is $7,500,000. A breakdown of this estimate is provided in the Budget Impact section that follows. The County’s contribution represents 23% of the total estimated project cost. The Town will be responsible for all costs above the $1,706,000 contributed by the County. This is a contribution agreement, thus the County will make payment to the Town upon award of design and construction contracts. The Town currently has $2,000,000 budgeted toward this project. We are recommending to move into the design phase this year. Once we receive construction bids for the Four Corners project, we plan to provide an adjusted Five Year CIP update recommendation to Town Council that aligns with new revenue forecasts. Recommended timing for property acquisition and construction will be included in this updated Five Year CIP recommendation. The Town has budgeted $2,000,000 for the project. Accounting for current Town and County budgets, the project has an anticipated funding gap of $3,800,000. The funding gap will be addressed through a budget allocation during the 2024 Town budget planning effort.
History of Past Town Council, Boards & Commissions, or Other Discussions
This project has been presented and adopted by Town Council in various forms within the last six years. First within the 2017 Transportation Master Plan (TMP), Town staff identified the need for additional lanes, new pedestrian facilities, and intersection improvements. This plan was approved and adopted by Town Council in 2017. In 2019 and 2021 Town Council approved $365,000 and $2,000,000 in funding for the project respectively. The $365,000 in 2019 was dedicated for the construction of a roundabout at Crowfoot and Timber Canyon, that has since been discontinued based on community feedback. The $2,000,000 in budget was dedicated for the project through approval of the “2022 Operating and Capital Improvement Budget”. The most recent discussion surrounding the project with Town Council was in January, 2023 when Council directed Town Staff to proceed with the proposed concept for the roadway layout/design
Discussion
Crowfoot Valley Road is a major arterial connecting local and regional travel between the north easterly portions of Town, Douglas County and I-25. Roadway and pedestrian improvements for Crowfoot Valley Road have been identified within the 2017 Transportation Master Plan (TMP) that will maintain adequate capacity, enhance multimodal travel experiences, improve safety, and ensure efficient road network connections as traffic volumes increase. The improvements will include additional vehicle travel lanes, auxiliary lanes, signal construction at Sapphire Point Boulevard, bike lanes and complete sidewalk(s) along the corridor. The project scope will also include maintenance of existing asphalt pavements (full-depth reclamation).
Approval of the IGA would enable the Town to be reimbursed for $250,000 dollars of design costs and $1,456,000 of construction costs for the project. Impacts to the project resulting from approval of the IGA are generally limited to funding, and are not anticipated to impact project requirements/costs/constraints.
Schedule
The project is anticipated to be executed according to the following schedule:
• Design - 2023
• Right-Of-Way (ROW) - 2023 to 2024
• Construction - 2024
Budget Impact
The total program estimate for the design and construction efforts is $7,500,000. This program estimate is broken down as follows:
|
TABLE 1: COST BREAKDOWN |
|
Project Scope |
Total |
|
Design & ROW |
$809,500 |
|
Construction - Capital |
$6,077,500 |
|
Construction - Maintenance |
$613,000 |
|
|
$7,500,000 |
The IGA enables the Town to obtain $1,706,000 of County funds for design and construction costs. Design is recommended to begin this year. The timing of the remaining project phases will be recommended with a forthcoming Five Year CIP update recommendation based on new revenue projections.
It should be noted that Exhibit B to the IGA is the “preliminary cost” estimate and is slightly outdated since design cost has been finalized. There are no significant cost changes for overall project expenditures since the original estimate.
Staff Recommendation
Staff recommends Town Council approve the resolution as introduced by title. This resolution will be presented to Public Works Commission on June 5, 2023. The Commission’s formal recommendation will be shared at the Town Council meeting.
Proposed Motion
“I move that Town Council approve the Resolution as Introduced by title.”
Alternative Motion:
“I move that Town Council approve the Resolution as Introduced by title with the following adjustments (list adjustments)….”
Attachments
Resolution
Exhibit 1: IGA