To: Members of the Public Works Commission
From: Andrew Focht, Project Manager
Title
Resolution recommending Town Council approve an Intergovernmental Agreement with the Board of County Commissioners of the County of Douglas, State of Colorado for the Crowfoot Valley Road Widening Project
Body
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Executive Summary
Staff is seeking a favorable recommendation from the Public Works Commission for Town Council to
approve an Intergovernmental Agreement (IGA) (Exhibit 1) with the Board of County Commissioners
of the County of Douglas, State of Colorado (County) regarding financial contributions for the
Crowfoot Valley Road Widening project (Project).
The County is a major stakeholder in the project and has budgeted funds to contribute to the design
and construction of the project. The County will contribute a total of $1,706,000 for the project,
$1,456,000 for construction and $250,000 for design. Any land acquisition needs will be part of the
design phase. The current program estimate for both the design and construction effort is
$7,500,000. A breakdown of this estimate is provided in the Budget Impact section that follows. The
County’s contribution represents 23% of the total estimated project cost. The Town will be
responsible for all costs above the $1,706,000 contributed by the County. This is a contribution
agreement, thus the County will make payment to the Town upon award of design and construction
contracts. The Town currently has $2,000,000 budgeted toward this project. We are recommending to
move into the design phase this year. Once we receive construction bids for the Four Corners project,
we plan to provide an adjusted Five Year CIP update recommendation to Town Council that aligns
with new revenue forecasts. Recommended timing for property acquisition and construction will be
included in this updated Five Year CIP recommendation. Accounting for current Town and County
budgets, the project has an anticipated funding gap of $3,800,000. The funding gap will be addressed
through a budget allocation during the 2024 Town budget planning effort.
History of Past Town Council, Boards & Commissions, or Other Discussions
This project has been presented and adopted by Town Council in various forms within the last six
years. First within the 2017 Transportation Master Plan (TMP), Town staff identified the need for
additional lanes, new pedestrian facilities, and intersection improvements. This plan was approved
and adopted by Town Council in 2017. In 2019 and 2021 Town Council approved $365,000 and
$2,000,000 in funding for the project respectively. The $365,000 in 2019 was dedicated for the
construction of a roundabout at Crowfoot and Timber Canyon, that has since been discontinued
based on community feedback. The $2,000,000 in budget was dedicated for the project through
approval of the “2022 Operating and Capital Improvement Budget”. The most recent discussion
surrounding the project with Town Council was in January, 2023 when Council directed Town Staff to
proceed with a proposed concept for the roadway layout/design that incorporated community
feedback received through multiple project open houses.
Discussion
Crowfoot Valley Road is a major arterial connecting local and regional travel between the north
easterly portions of Town, Douglas County and I-25. Roadway and pedestrian improvements for
Crowfoot Valley Road have been identified within the 2017 Transportation Master Plan (TMP) that will
maintain adequate capacity, enhance multimodal travel experiences, improve safety, and ensure
efficient road network connections as traffic volumes increase. The improvements will include
additional vehicle travel lanes, auxiliary lanes, signal construction at Sapphire Point Boulevard, bike
lanes and complete sidewalk(s) along the corridor. The project scope will also include replacement of
existing asphalt pavements (full-depth reclamation).
Approval of the IGA would enable the Town to be reimbursed for $250,000 dollars of design costs
and $1,456,000 of construction costs for the project. Impacts to the project resulting from approval of
the IGA are generally limited to funding, and are not anticipated to impact project
requirements/costs/constraints.
Schedule
The project is anticipated to be executed according to the following schedule:
• Design - 2023
• Right-Of-Way (ROW) - 2023 to 2024
• Construction - 2024
Budget Impact
The total program estimate for the design and construction efforts is $7,500,000. This program
estimate is broken down as follows:
The IGA enables the Town to obtain $1,706,000 of County funds for design and construction costs.
Design is recommended to begin this year. The timing of the remaining project phases will be
recommended with a forthcoming Five Year CIP update recommendation based on new revenue
projections.
It should be noted that Exhibit B to the IGA is the “preliminary cost” estimate and is slightly outdated
since design cost has been finalized. There are no significant cost changes for overall project
expenditures since the original estimate.
Staff Recommendation
Staff recommends Public Works Commission recommend Town Council approve the resolution as introduced by title.
Proposed Motion
“I move that the Public Works Commission recommend that Town Council approve the attached
Resolution as introduced by title.”
Alternative motions:
“I move to recommend that Town Council approve the attached Resolution as introduced by title,
with the following conditions: (list conditions)”
“I move to continue this item to the Public Works Commission meeting on (date) to allow additional
time to (list information needed)”
Attachments
Attachment A: Resolution
Exhibit 1: IGA
Attachment B: Project
Attachment C: Preliminary Cost Projection