To: Members of the Public Works Commission
From: Aaron Monks, Project Manager
Title
Resolution Recommending Town Council Approve an Intergovernmental Agreement with Douglas County for the Crystal Valley Interchange Project
Body
________________________________________________________________________________
Executive Summary
Staff is seeking a favorable recommendation from the Public Works Commission for Town Council to approve an Intergovernmental Agreement (IGA) (Attachment A) with the Board of County Commissioners of Douglas County (“County”) to share in the construction funding of the Crystal Valley Interchange Project.
The County is a major stakeholder in the project and has budgeted funds to contribute to the construction of the project. The County will contribute a total of $34,000,000 for the project, $24,000,000 for construction of the interchange and $10,000,000 for the construction of Dawson Trails Blvd in unincorporated Douglas County, as indicated by the overall project map (Attachment B)
The Town’s Legal and Finance Departments have reviewed the IGA, including the project funding provisions, and are recommending approval.
History of Past Town Council, Boards & Commissions, or Other Discussions
This project has been presented and adopted by Town Council in various forms within the last two Transportation Master Plans (TMP), which includes the 2017 TMP. The interchange was originally conceptualized in the late 1980’s when the Dawson Ridge subdivisions were approved. Initial FHWA documents were completed in 2004 with the approval of an Environmental Assessment (EA) and Finding of No Significant Impact (FONSI). The project stalled as a result of lack of development on the west side of I-25, and project funding prioritization changes.
In the spring of 2020 the Town applied for a BUILD grant for Design, ROW and Environmental Assessment funding. The Town received notice of award of the $5.4 million grant in late fall of 2020. The Intergovernmental Agreement (IGA) with CDOT was approved at the September 7, 2021 Town Council meeting. The first of this year the Town applied for a federal grant through the Denver Region Council of Governments (DRCOG) totaling $9.0 Million. The DRCOG steering committee gave support to approve $8.5 Million with the remaining $500,000 as the first priority on the waitlist. In mid-May at the Board of Directors meeting, the Board voted to approve the forum’s recommendations. The final Board action is scheduled for July, but the Town has been given approval to start discussions with CDOT on the grant IGA.
The design services agreement with Jacobs Engineering Group was presented and approved at the June 15, 2021 Town Council meeting. The Construction Management/General Contractor (CM/GC) service agreement with Kraemer was presented and approved at the March 15, 2022 Town Council meeting. The ICE service agreement with Stanton Constructability Services was presented to the Town Manager in May of 2022.
Discussion
Approval of the IGA would enable the Town to be reimbursed for $24,000,000 for construction costs of the interchange project. Reimbursements would begin in 2024. The Town will utilize internal loans between funding accounts to cover the County’s portion in order to begin construction of all phases in 2023. Douglas County will construct and manage the portion of Dawson Trails Blvd that is in unincorporated Douglas County as a standalone project. Douglas County is estimating this project at $10,000,000.
The total project cost estimate for both preconstruction and construction phases is $124.6 Million. With the County’s contribution as outlined in this IGA, the balance of the funding is broken down as follows:
Schedule
The project is anticipated to be executed according to the following schedule:
• Start of Construction for Package 1 - Summer 2023
• Start of Dawson Trails Blvd (Town and Douglas County portions) - Summer 2023
• Design completion of Package 2 - Summer 2023
• Start of Construction for Package 2 - Fall 2023
• Project Completion - End of 2025
Staff Recommendation
Staff recommends the Public Works Commission recommend Town Council approve the resolution
as introduced by title.
Proposed Motion
“I move that the Public Works Commission recommend Town Council approve the Resolution as
introduced by title.”
Alternative Motions:
“I move that Public Works Commission recommend Town Council approve the resolution as
introduced by title with the following changes ______”
Attachment
Attachment A: IGA
Attachment B: Map