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File #: ID 2019-103    Version: 1 Name:
Type: Update/Presentation Item Status: Consent Calendar
File created: 9/16/2019 In control: Town Council
On agenda: 10/1/2019 Final action:
Title: Presentation: Resolutions Approving the 2020 Service Contracts
Attachments: 1. Attachment A: Summary of Service Organization Contract Amounts from 2003-2020, 2. Attachment B: Service Contract Funding Application for Douglas County Housing Partnership, 3. Attachment C: Service Contract Funding Application for Douglas County Youth Initiative
Related files: RES 2019-097, RES 2019-096, RES 2019-098, RES 2019-099, RES 2019-100

To:                     Honorable Mayor and Members of Town Council

 

From:                     Shannon Eklund, Executive Assistant

 

Title

Presentation:  Resolutions Approving the 2020 Service Contracts

Body

________________________________________________________________________________

 

Executive Summary

 

Each year, Town Council reviews requests from organizations for funding their operations and/or special events and services for the Castle Rock community.

 

Council heard presentations from these organizations at the September 3 meeting, at which time the amounts of the organizations’ requests and proposed services were detailed.

 

Staff has prepared service contracts to provide for the funding and services as requested, which are attached in subsequent agenda memos. A summary of the funding requests is below; Two of the organizations are requesting a funding increase for 2020, which will be accommodated through a future budget amendment, and the remainder are requesting the same funding level as last year.

 

Council is being asked to determine the funding amounts - and corresponding service levels - for these 2020 contracts.

 

Organization

2019 Funds

2020 Request

Castle Rock Chamber of Commerce

$99,720

$99,720

Castle Rock Downtown Development Authority

$164,917

approx. $175,000

Castle Rock Downtown Merchants Association

$75,000

 $75,000

Castle Rock Economic Development Council

$210,086

$210,086

Castle Rock Historical Society/Museum 

$77,000

$79,500

Castle Rock Senior Center

$120,000

$130,000

Douglas County Housing Partnership

$35,000

  $35,000

Douglas County Youth Initiative

$19,800

  $19,800

 

Services through the Douglas County Housing Partnership and Douglas County Youth Initiative are provided through intergovernmental agreements (IGAs) that remain in effect until discontinued. Unless Council directs staff to pursue any changes to those IGAs, the funding and services for those organizations will be administered as requested in 2020.

 

Services through the Downtown Development Authority are provided through an annual IGA, which will be brought to Council for consideration later in 2019, once assessed valuations are finalized, as the amount of that contract is based upon valuations.

 

Financial Impact

 

If Council approves all of the organizations’ requests as presented, the total 2020 Budget impact of the service contract program would be $824,606 - $444,270 within the General Fund-Town Council budget, $210,086 within the Economic Development Fund, $109,750 within the Philip S. Miller Fund and $60,000 within the Transportation Fund.

 

Attachments

 

Attachment A:  Summary of Service Organization Contract Amounts from 2003-2020

Attachment B:  Service Contract Funding Application for Douglas County Housing Partnership

Attachment C:  Service Contract Funding Application for Douglas County Youth Initiative