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File #: RES 2019-068    Version: 1 Name:
Type: Resolution Status: Consent Calendar
File created: 6/5/2019 In control: Town Council
On agenda: 6/18/2019 Final action:
Title: Resolution Approving the Third Amendment to the Town of Castle Rock Services Agreement with D2C Architects for the Castle Rock Service Center Expansion Design
Attachments: 1. Attachment A: Resolution, 2. Exhibit 1: Service Agreement - 3rd Amendment, 3. Attachment B: Purchase Order, 4. Attachment C: Additional Services

To:                     Honorable Mayor and Members of Town Council

 

From:                     Brian Peterson - Park Planning & Construction Manager

 

Title

Resolution Approving the Third Amendment to the Town of Castle Rock Services Agreement with D2C Architects for the Castle Rock Service Center Expansion Design

Body

________________________________________________________________________________

 

Executive Summary

 

Approval is requested to re-allocate funds budgeted in the Purchase Order

(Attachment A) with D2C, the Town’s architect for the Service Center Expansion, for

additional design services for the Public Works Service Center Addition/Renovation.

 

Due to additional design scope requested by the project team. The design changes

include:

Adding additional circuits to the emergency generator

Making modification to the sign area:

o Adding a split system to prevent equipment from overheating

o Adding power/data

o Modifying a garage door to accommodate the traffic truck

o Upgrading lighting package

o Re-routing lube system in the fleet bay so the hoist can service all four bays

Adding maintenance receptacles on the roof to maintain roof equipment

 

The design changes listed above will be funded by the Town managed construction

contingency. The construction contingency ($450,941) was approved during the Town

Council meeting on February 5, 2019. These funds will be re-allocated from

construction contingency for use for design. The project team feels that re-allocating the

construction contingency for design use is sufficient use of these funds as they have

been appropriately managed and sufficient funds will remain to complete construction.

 

Budget Impact

 

The Purchase Order (Attachment B) in the amount of $245,135, included $209,095 for

the original architectural, engineering and design (D2C). Change order #1 amended for

$25,135 which included the design contingency of $10,095. Change order #2 amended

the contract by $36,040 for design changes required during the bid period and

incorporated comments from the drawing review period. Currently, an additional

$48,580 (Attachment C) is being requested to re-allocate funds as summarized above.

 

This expense will be paid from the Public Works Service Center Addition/Renovation

construction project contingency fund in account 135-3175-431.70-20. It is anticipated

that sufficient contingency can be unencumbered from construction contingency and

utilized to fund the additional $48,580 for design services.

The finance department has been consulted and agree funds are available for the reallocation.

 

 

Attachments

 

Attachment A: Resolution

Exhibit 1: Service Agreement - 3rd Amendment

Attachment B: Purchase Order

Attachment C: Additional Services