To: Honorable Mayor and Members of Town Council
From: Brian Peterson - Park Planning & Construction Manager
Title
Resolution Approving the Third Amendment to the Town of Castle Rock Services Agreement with D2C Architects for the Castle Rock Service Center Expansion Design
Body
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Executive Summary
Approval is requested to re-allocate funds budgeted in the Purchase Order
(Attachment A) with D2C, the Town’s architect for the Service Center Expansion, for
additional design services for the Public Works Service Center Addition/Renovation.
Due to additional design scope requested by the project team. The design changes
include:
• Adding additional circuits to the emergency generator
• Making modification to the sign area:
o Adding a split system to prevent equipment from overheating
o Adding power/data
o Modifying a garage door to accommodate the traffic truck
o Upgrading lighting package
o Re-routing lube system in the fleet bay so the hoist can service all four bays
• Adding maintenance receptacles on the roof to maintain roof equipment
The design changes listed above will be funded by the Town managed construction
contingency. The construction contingency ($450,941) was approved during the Town
Council meeting on February 5, 2019. These funds will be re-allocated from
construction contingency for use for design. The project team feels that re-allocating the
construction contingency for design use is sufficient use of these funds as they have
been appropriately managed and sufficient funds will remain to complete construction.
Budget Impact
The Purchase Order (Attachment B) in the amount of $245,135, included $209,095 for
the original architectural, engineering and design (D2C). Change order #1 amended for
$25,135 which included the design contingency of $10,095. Change order #2 amended
the contract by $36,040 for design changes required during the bid period and
incorporated comments from the drawing review period. Currently, an additional
$48,580 (Attachment C) is being requested to re-allocate funds as summarized above.
This expense will be paid from the Public Works Service Center Addition/Renovation
construction project contingency fund in account 135-3175-431.70-20. It is anticipated
that sufficient contingency can be unencumbered from construction contingency and
utilized to fund the additional $48,580 for design services.
The finance department has been consulted and agree funds are available for the reallocation.
Attachments
Attachment A: Resolution
Exhibit 1: Service Agreement - 3rd Amendment
Attachment B: Purchase Order
Attachment C: Additional Services