To: Honorable Mayor and Members of Town Council
From: Trish Muller, Finance Director
Title
Ordinance Approving Supplemental Appropriations for 2017 and the First Amendment to the 2017 Budget Authorizing Changes for Year 2017 (Second Reading - Approved on First Reading on April 4, 2017 with a vote of 6-0)
Body
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The ordinance was approved on first reading on April 4, 2017 with a vote of 6 to 0. Changes have been made for the second reading of the ordinance and include the removal of a supplemental appropriation request of $480,000 related to the Meadows Parkway Reconstruction project, due to the project being delayed until 2018, as identified at the March 28 Council meeting. Changes made to the memo after the first reading are reflected in blue type.
Executive Summary
The changes of appropriation in this proposed First Amendment to the 2017 Budget include items to be considered for supplemental appropriation and carryover of unspent appropriations from the 2016 Capital Improvement Program (CIP). Attachments B and C categorize budget amendment requests into two types of changes:
- Attachment B includes supplemental appropriation items and non-CIP encumbered obligations for 2016
- Attachment C includes all encumbered and unencumbered CIP project amounts as identified by departments
The table below itemizes changes in appropriations in this First Amendment to the 2017 Budget and their inherent effect on capital and operating expenditure budget increases and overall reductions:
Of the total budget requests, $29,700 is recurring in the General Fund and is incorporated in future financial plans. These costs are related to supplies and services for a previously approved position in the Fire and Rescue Department. All other items contained within this proposed budget amendment are requested for one-time projects that are not continued every year, therefore are requested as one-time uses of available fund balances. Some items are requested to more precisely appropriate funds as the result of gaining more complete project estimates and the finalization of project scope.
Budget Impact
As presented in Attachment D, the Finance Department has ensured that funding is available through either revenues and/or fund balance for one-time expenditures, maintaining adequate reserves within each fund. A summary of the proposed total increase in 2017 expenditure appropriation changes by fund is shown in the following table:
Staff Recommendation
Staff recommends that Town Council approve the Ordinance.
Proposed Motion
“I move to approve the Ordinance as introduced by title.”
Attachments
Attachment A: Ordinance
Attachment B: Requests for Supplemental Appropriation
Attachment C: Unspent 2016 Capital Project Allocations Carryover for Fiscal Year 2017
Attachment D: Estimated Ending Funds Available for 2017