Mayor Jason Gray

Mayor Pro Tem Laura Cavey

Councilmember Ryan Hollingshead

Councilmember Kevin Bracken

Councilmember Mark Davis

Councilmember Max Brooks

Councilmember Tim Dietz

Town Council

Meeting Minutes - Final

Tuesday, August 19, 2025

6:00 PM

Town Hall Council Chambers

100 North Wilcox Street

Castle Rock, CO 80104

www.CRgov.com/CouncilMeeting

This meeting is open to the public. All times indicated on the agenda are approximate. Town Council Meetings are

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submitted in writing online at www.CRgov.com/CouncilComments by 1:00 p.m. on August 19, 2025, to be included

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COUNCIL DINNER & INFORMAL DISCUSSION

INVOCATION

Mayor Gray provided the Invocation.

CALL TO ORDER / ROLL CALL

7 -

Present:

Mayor Gray, Mayor Pro Tem Cavey, Councilmember Hollingshead, Councilmember

Bracken, Councilmember Davis, Councilmember Brooks, Councilmember Dietz

PLEDGE OF ALLEGIANCE

COUNCIL COMMENTS

Mayor Gray commented on the accomplishments of the Police department.

Councilmember Hollingshead also complimented the Police department.

Councilmember Bracken commented that a celebration of life is tonight for a 19

year old who passed away and to offer compassion and reach out to others.

Councilmember Davis shared an article written by Melissa Hoelting about open

space vs. vacant land.

Councilmember Brooks asked people to pay attention to school zones and kids

walking now that school is in session.

Councilmember Dietz asked for a status of the View, Perry Street Social, and the

City Hotel projects.

Mayor Pro Tem Cavey recognized Chief Croom for the award he received.

APPT

2025-006

Appointment: Board of Adjustment, Board of Building Appeals,

Parks and Recreation Commission, and Public Works Commission

Moved by Councilmember Brooks, seconded by Councilmember Davis, to Approve

Appointment APPT 2025-006 as presented. The motion passed by a vote of:

7 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks, Dietz

Yes:

UNSCHEDULED PUBLIC APPEARANCES

No public comment.

TOWN MANAGER'S REPORT

David Corliss presented his report, and congratulated Chief Croom. He did a ride

along and commended the Police department.

Corliss reminded Council that approval of the 2026 Budget will be introduced at the

September 16 Council meeting. He suggested we put approval of the Service

Contracts on the Consent Calendar. If there are questions, Council can request it

be removed from the Consent Calendar.

Mayor Gray suggests if there are big changes to their requests that they would

want to hear from them.

Mayor Pro Tem Cavey does want to hear from them via email why they are

requesting an increase.

Consensus of Council to put Service Contracts on the Consent Calendar.

Update: Calendar Reminders

Update: Monthly Department Reports

Update: 2025 Service Contract Midyear Reports

Update: Residential Unit Data (through June 30, 2025) with Potential

Buildout Estimates

Tara Vargish, Director of Development Services, provided an update.

Mayor Pro Tem Cavey asked where we are at with new annexation requirements.

Corliss stated they are looking into open space or funding for open space

requirements, traffic standards, and transportation impact fees. Cavey feels an

annexation should not lower the rating on traffic impact.

Mayor Gray agrees that it should be evaluated to ensure it doesn't hurt the town.

ID 2025-091

ID 2025-092

Update: Quasi-Judicial Projects

Development Services Project Updates

TOWN ATTORNEY’S REPORT

None.

ACCEPTANCE OF AGENDA

Moved by Councilmember Bracken, seconded by Councilmember Hollingshead, to

Accept the Agenda as presented. The motion passed by a vote of:

7 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks, Dietz

Yes:

CONSENT CALENDAR

Moved by Councilmember Bracken, seconded by Councilmember Hollingshead, to

Approve the Consent Calendar as presented. The motion passed by a vote of:

7 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks, Dietz

Yes:

ORD 2025-027

ORD 2025-028

ORD 2025-029

Ordinance Amending the Town of Castle Rock’s Zone District Map

by Approving the Rezoning of 810 North Wilcox Street (Second

Reading - Approved on First Reading on July 15, 2025, by a vote

7-0) (7-Eleven)

Ordinance Approving Supplemental Appropriations for the 2025

Budget and the Second Amendment to the 2025 Budget (Second

Reading - Approved on First Reading on July 15, 2025, by a vote

7-0)

Ordinance Authorizing the Issuance and Sale of Water and Sewer

Enterprise Revenue Bonds, Series 2025, Payable Solely Out of the

Net Pledged Revenues to be Derived from the Operation of the

Town’s Water and Sewer Enterprise; Providing Other Details

Concerning the Bonds, Including, Without Limitation, Covenants

and Agreements in Connection Therewith; Providing Other Matters

Relating Thereto (Second Reading - Approved on First Reading on

July 15, 2025, by a vote 7-0)

RES 2025-088

RES 2025-089

Resolution Approving a Construction Contract with CMH Concrete

Pumping Inc. for the 2025 Street Repairs and Safety Projects

Resolution Waiving the Formal Written Bidding Requirement on the

Basis of Sole Source and Approving a Five-Year

Software-As-A-Service and Services Agreement with EUNA

Solutions, Inc.

RES 2025-090

RES 2025-091

Resolution Waiving the Formal Written Bidding Requirement on the

Basis of Sole Source and Approving an Equipment and Services

Acquisition Agreement with Timberline TrailCraft LLC for the Santa

Fe Quarry Trail Project [two-mile route around the Santa Fe Quarry Mesa and

connecting Red Hawk Drive near Thatch Circle to Oleander Street]

Resolution Approving an Intergovernmental Agreement Between the

Town of Castle Rock and Castleview Metropolitan District No. 1,

Regarding Financial Contribution and Project Management for the

Plum Creek Parkway Full Depth Reclamation Project (pavement

reconstruction and sanitary sewer project under west bound Plum Creek

Parkway between Eaton Street and the entrance to the Oaks Filing 2)

RES 2025-092

Resolution Approving Mark Henderson to Serve as Board Member of

the Cherry Creek Project Water Authority and Chatfield Reservoir

Mitigation Company, and Appointing Mark Henderson to Serve as

Alternate Board Member for the South Metro Water Supply Authority,

the Plum Creek Water Reclamation Authority Board and the Water

Infrastructure and Supply Efficiency (WISE) Board

RES 2025-093

Resolution Approving the First Amendment to Town of Castle Rock

Construction Contract with Garney Companies Inc., for the

RWRWTC LAS Conversion Project [Ray Waterman Regional Water

Treatment Center]

RES 2025-094

Resolution Waiving the Formal Written Bidding Requirement on the

Basis of Sole Source and Approving a Professional Service

Agreement with Burns & McDonnell Engineering Company, Inc. for

the RWRWTC LAS Conversion Project [Ray Waterman Regional Water

Treatment Center]

RES 2025-095

Resolution of the Town Council of the Town of Castle Rock,

Colorado, Expressing the Intent of the Town to be Reimbursed for

Certain Expenses Relating to the Acquisition and/or Construction of

Certain Water and/or Wastewater Improvements

PROC

2025-010

Proclamation In Honor of the Castle Rock Historical Society and

Museum’s Celebration of the 150th Anniversary of the Castle Rock

Denver and Rio Grande Depot (For Council Action - Presentation on

September 2, 2025)

MIN 2025-015

Minutes: July 15, 2025 Town Council Meeting

ADVERTISED PUBLIC HEARINGS & DISCUSSION ACTION ITEMS

ORD 2025-030

Ordinance Annexing to the Town of Castle Rock, Colorado, 0.21

Acres of Land Owned by the Town and Located in the Northeast

Quarter of Section 22, Township 8 South, Range 67 West of the 6th

Principal Meridian, Douglas County, Colorado (East Plum Creek Trail

Annexation) (First Reading)

Tara Vargish, Director of Development Services, presented Ordinances 2025-030

and 2025-031 together but they will be voted on separately.

No public comment.

Moved by Councilmember Dietz, seconded by Councilmember Davis, to Approve

Ordinance ORD 2025-030 as presented. The motion passed by a vote of:

7 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks, Dietz

Yes:

QUASI JUDICIAL HEARINGS

ORD 2025-031

Ordinance Approving the Initial Zoning for 0.21 Acres of Land Owned

by the Town and Located in the Northeast Quarter of Section 22,

Township 8 South, Range 67 West of the 6th Principal Meridian,

Douglas County, Colorado (East Plum Creek Trail Initial Zoning)

(First Reading)

Moved by Councilmember Hollingshead, seconded by Mayor Pro Tem Cavey, to

Approve Quasi-Judicial Ordinance ORD 2025-031 as presented. The motion passed

by a vote of:

7 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks, Dietz

Yes:

ADDITIONAL ADVERTISED PUBLIC HEARINGS & DISCUSSION ACTION ITEMS

RES 2025-096

Resolution Approving a Construction Contract with Native Sun

Construction for the Fifth Street Improvements Phase 1 Project

John LaSala, Assistant Director of Public Works, presented Resolution 2025-096

and 2025-097 together and will be voted on separately.

Councilmember Brooks said his understanding that we hold money from the

developer to put in future traffic signals when needed. He feels there is no need

for it now in Phase 1.

Andrew Focht is the project manager and he stated they did a traffic signal warrant

study in 2021 and shows we need it now even without development.

LaSala stated they prefer roundabouts if it works for that intersection. Because of

the roadway grade, it would require a larger footprint and the grade would cause

safety issues along with residential access that is close to it. Brooks feels

stopping on a hill at a traffic light will cause more issues. LaSala added the T

option requires more land to make acceleration and deceleration lanes.

Councilmember Davis agrees and is also concerned with the traffic controls on

that street. LaSala stated they have done a lot of community outreach. Focht

added they have had two open houses and received positive feedback from 23

different residents. Davis confirmed private property and emergency access will

be maintained throughout constructions.

Corliss stated Castle Rock Water is doing work in that corridor. That work is a

direct result of outreach for improvements along 5th street to get that done before

the roadwork.

Councilmember Dietz asked about the process, how they choose the vendor, and

what their general liability insurance is. LaSala explained the process. Mike

Hyman, Town Attorney, stated the certificate of liability in the packet shows they

carry the required insurance.

Councilmember Davis asked if the bid is a hard bid. Corliss stated they can

request a change order if something is found later that is legitimate.

Mayor Pro Tem Cavey asked if they could do the project without putting the light in.

Focht stated we could, but we would give up the federal grant money. Corliss

stated staff has an engineering study showing it is needed from a traffic safety

standpoint.

Mayor Pro Tem Cavey stated the road is steep and is concerned with safety when

the roads are icy. Corliss stated he will rely on the engineers that have looked at

the project and their traffic study.

Councilmember Hollingshead sits on the Public Works Commission and feels that

staff has responded to the community and they have discussed this extensively.

No public comment.

Mayor Gray doesn't feel it is a great solution, but wants to make sure our Town

and state engineers approve it. He feels it is our best solution and doesn't want to

miss out on the federal grant.

Moved by Mayor Gray, seconded by Councilmember Hollingshead, to Approve

Resolution RES 2025-096 as presented.. The motion passed by a vote of:

6 - Gray, Cavey, Hollingshead, Bracken, Brooks, Dietz

1 - Davis

Yes:

No:

RES 2025-097

Resolution Approving a Services Agreement with Emprise Concepts,

LLC for Construction Management and Inspection Services for the

Fifth Street Improvements Phase 1 Project

Moved by Mayor Gray, seconded by Councilmember Dietz, to Approve Resolution

RES 2025-097 as presented. The motion passed by a vote of:

7 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks, Dietz

Yes:

RES 2025-098

Resolution Approving an Intergovernmental Agreement Between the

Town of Castle Rock and Douglas County for the Operation and

Maintenance of a Traffic Signal at Crowfoot Valley Road and Macanta

Drive

John LaSala, Assistant Director of Public Works, presented the item.

David Corliss, Town Manager, explained why the County traffic signal is close to

the Saphire Point traffic signal. This is a development in the County who poorly

planned their road. Mayor Pro Tem Cavey asked if there should be a discussion to

reinstate the IGA with the County for development.

No public comment.

Moved by Councilmember Brooks, seconded by Councilmember Hollingshead, to

Approve Resolution RES 2025-098 as presented. The motion passed by a vote of:

7 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks, Dietz

Yes:

DIR 2025-025

Discussion/Direction: Regional Housing Needs Assessment

Tara Vargish, Director of Development Services, presented the item.

Mayor Gray confirmed that we could have DRCOG do the assessment or we

could do our own. Staff recommends participating.

Mayor Pro Tem Cavey asked if we are required to participate in the assessment.

Corliss stated we are, but we don't have to change our zoning codes because we

are not in a transit area.

Councilmember Hollingshead asked what the pricepoint is and if a developer could

build without government.

Moved by Counclmember Brooks, seconded by Councilmember Dietz to Direct staff

to submit the Town of Castle Rock's participation in Denver Area Regional Housing

Needs Assessment to DRCOG with no comments prior to September 12, 2025. The