Mayor Jason Gray  
Mayor Pro Tem Laura Cavey  
Councilmember Ryan Hollingshead  
Councilmember Kevin Bracken  
Councilmember Mark Davis  
Councilmember Max Brooks  
Councilmember Tim Dietz  
Town Council  
Meeting Minutes - Final  
Tuesday, October 21, 2025  
6:00 PM  
Town Hall Council Chambers  
100 North Wilcox Street  
Castle Rock, CO 80104  
www.CRgov.com/CouncilMeeting  
This meeting is open to the public. All times indicated on the agenda are approximate. Town Council Meetings are  
also streamed online in real time at www.CRgov.com/WatchCouncil, and are broadcast for Comcast Cable  
subscribers on Channel 22 (please note there is a delay to the broadcast). Public Comments may also be  
submitted in writing online at www.CRgov.com/CouncilComments by 1:00 p.m. October 21, 2025, to be included in  
the public record. If you are unable to access any portion of these materials due to a disability as defined under  
Colorado House Bill 21-1110, please call us at 303-663-4440, email the Town’s accessibility team at  
accessibility@CRgov.com or submit an accommodation request form at www.CRgov.com/A11yRequest  
COUNCIL DINNER & INFORMAL DISCUSSION  
INVOCATION  
Mayor Gray provided the Invocation.  
CALL TO ORDER / ROLL CALL  
6 -  
Present:  
Mayor Gray, Mayor Pro Tem Cavey, Councilmember Hollingshead, Councilmember  
Bracken, Councilmember Davis, Councilmember Dietz  
1 - Councilmember Brooks  
Not Present:  
PLEDGE OF ALLEGIANCE  
COUNCIL COMMENTS  
Mayor Gray recognized Breast Cancer Awareness Month. He commended the  
Water Department.  
Councilmember Hollingshead also commended the Water Department for our  
preparedness.  
Councilmember Bracken thanked the Town Academy graduates for their interest  
and hoped they learned a lot about the Town.  
Councilmember Davis really loved the Town Academy and liked to see all the  
people that do all the behind the scenes work.  
Councilmember Dietz commended staff on the progress of Crystal Valley  
overpass. He informed citizens that the bridge east on Crystal Valley Parkway to  
Lake Gulch is County property. He also addressed the speed limit reduction on  
Crystal Valley that it is about public safety not ticket revenue.  
Mayor Pro Tem Cavey thanked staff and Shannon for the boards and  
commissions appreciation event last night.  
UNSCHEDULED PUBLIC APPEARANCES  
Citizens that addressed Council:  
Dana Frazee with Tri Arts Program (TAP) thanked Council and the Town Manager  
for taking the risk of buying the Cantril School building to make a community center  
for arts and culture.  
ID 2025-118  
Unscheduled Public Comments: October 21, 2025  
TOWN MANAGER'S REPORT  
ID 2025-111  
Presentation: Your Town Academy Graduating Class  
Kristin Reed, Assistant Town Manager, presented the graduates.  
ID 2025-112  
ID 2025-113  
Presentation: Short Introduction of 2026 Service Contract Funding  
Requests on Council’s Consent Calendar  
Update: Calendar Reminders  
David Corliss, Town Manager, provided an update.  
ID 2025-114  
ID 2025-115  
ID 2025-116  
ID 2025-117  
Update: Monthly Department Reports  
Update: Third Quarter Major Projects  
Development Services Project Updates  
Update: Quasi-Judicial Projects  
TOWN ATTORNEY’S REPORT  
No report.  
ACCEPTANCE OF AGENDA  
Moved by Councilmember Bracken, seconded by Councilmember Hollingshead, to  
Approve the Agenda as presented. The motion passed by a vote of:  
6 - Gray, Cavey, Hollingshead, Bracken, Davis, Dietz  
Yes:  
CONSENT CALENDAR  
Moved by Councilmember Bracken, seconded by Mayor Pro Tem Cavey, to Approve  
the Consent Calendar as presented. The motion passed by a vote of:  
6 - Gray, Cavey, Hollingshead, Bracken, Davis, Dietz  
Yes:  
ORD 2025-033  
Ordinance Amending Chapters 3.16, 4.04, 13.12, 13.15, and 13.30 of  
the Castle Rock Municipal Code by Changing Stormwater  
Development Impact Fees, Renewable Water Resource Fees, Water  
and Wastewater System Development Fees, and Water, Water  
Resources, Wastewater and Stormwater Rates and Surcharges  
(Second Reading - Approved on First Reading on October 7, 2025,  
by a vote 7-0)  
ORD 2025-032  
Ordinance Adopting the 2026 Fiscal Year Budget for the Town of  
Castle Rock, Colorado (Second Reading - Approved on First  
Reading on October 7, 2025, by a vote 7-0)  
RES 2025-128  
RES 2025-129  
RES 2025-130  
Resolution Approving a Purchase Agreement with Front Range Fire  
Apparatus for the Acquisition of Two Velocity Engines  
Resolution Approving the 2026 Funding Agreement Between the  
Town of Castle Rock and the Castle Rock Chamber of Commerce  
Resolution Approving the 2026 Funding Intergovernmental  
Agreement Between the Town of Castle Rock and the Castle Rock  
Downtown Development Authority  
RES 2025-131  
RES 2025-132  
Resolution Approving the 2026 Funding Agreement Between the  
Town of Castle Rock and the Downtown Merchants Association  
Resolution Approving the 2026 Funding Agreement Between the  
Town of Castle Rock and the Castle Rock Economic Development  
Council  
RES 2025-133  
RES 2025-134  
RES 2025-135  
Resolution Approving the 2026 Funding Agreement Between the  
Town of Castle Rock and the Castle Rock Historical Society  
Resolution Approving the 2026 Funding Agreement Between the  
Town of Castle Rock and the Castle Rock Senior Center  
Resolution Reaffirming the Memorandum of Understanding Between  
the Town of Castle Rock and the Douglas County Community  
Foundation and Authorizing Funding for the 2026 Fiscal Year  
RES 2025-136  
RES 2025-137  
Resolution Reaffirming the Establishing Intergovernmental  
Agreement for the Douglas County Housing Partnership and  
Authorizing Funding for the 2026 Fiscal Year  
Resolution Approving the Amended and Restated Intergovernmental  
Agreement Between the Board of County Commissioners of the  
County of Douglas, Douglas County School District RE-1, Douglas  
County Libraries, the Town of Castle Rock, the Town of Parker, the  
City of Lone Tree, the City of Castle Pines and Highlands Ranch  
Metro District, Concerning the Continued Implementation and  
Funding of the Douglas County Youth Initiative Program  
PROC  
Proclamation: Crash Responder Safety Week, November 17-21, 2025  
2025-014  
(For Council Action - Presentation on November 4, 2025)  
MIN 2025-019  
Minutes: October 7, 2025 Town Council Meeting  
ADVERTISED PUBLIC HEARINGS & DISCUSSION ACTION ITEMS  
ORD 2025-036  
Ordinance Repealing and Replacing Sections 10.04.010, 10.04.020,  
10.04.030 and 10.04.040 of the Municipal Code and Adopting by  
Reference as a Primary Code, with Certain Amendments, the Model  
Traffic Code for Colorado November 2024 Revision 1.0; and  
Amending Sections 10.20.040 and 10.20.050 of the Municipal Code to  
Accurately Reference Relevant State Statutes (First Reading)  
Mike Hyman, Town Attorney, presented the item.  
No public comment.  
Moved by Councilmember Dietz, seconded by Councilmember Davis, to Approve  
Ordinance ORD 2025-036 as presented. The motion passed by a vote of:  
6 - Gray, Cavey, Hollingshead, Bracken, Davis, Dietz  
Yes:  
DIR 2025-031  
Discussion/Direction of Applications for the 2025-2026 Art and  
Culture Grant Program  
Maia Yates, Parks and Recreation, and Jen Perry, Parks Commission Chair,  
presented the item.  
Councilmember Brooks arrived at 6:54 pm.  
They provided the six recommended grants - three project grants, two program  
grants, and one educator grant.  
Councilmember Dietz confirmed this will be an annual process.  
Mayor Pro Tem Cavey confirmed this funding is coming from the $200,000 that  
was transferred to our Public Arts fund from the General Fund and $100,000 from  
Lodging Tax.  
No public comment.  
Councilmember Hollingshead feels it is a good process.  
Moved by Councilmember Hollingshead, seconded by Mayor Pro Tem Cavey, to  
Approve Discussion/Direction Item DIR 2025-031 as presented. The motion passed by  
a vote of:  
7 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks, Dietz  
Yes:  
RES 2025-138  
Resolution Approving the First Amendment to Town of Castle Rock  
Services Agreement with Carollo Engineers, Inc. for the Escavara  
Odor Evaluation Project  
Mark Marlowe, Director of Castle Rock Water, presented the item.  
Mayor Pro Tem Cavey inquired if the odor can be completely eliminated. Marlowe  
stated the goal is to get the complaints to zero.  
Citizens that addressed Council:  
Brad Patton, resident in the area, stated they are happy with the short-term results  
and wants to ensure it is corrected with a long-term solution by codifying it.  
Moved by Councilmember Brooks, seconded by Councilmember Davis, to Approve  
Resolution RES 2025-138 as presented. The motion passed by a vote of:  
7 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks, Dietz  
Yes:  
RES 2025-139  
Resolution Authorizing the Conveyance of Lot 1, Block 2, Crystal  
Valley Ranch Filing 14, from the Town of Castle Rock to CVR PA3A  
LLC and the Execution of a Memorandum of Understanding  
Concerning the Development of Such Property Between the Town  
and CVR PA3A LLC (located north of Crystal Valley Parkway, west of Lake  
Gulch Road, east of and adjacent to Rhyolite Park]  
Tara Vargish, Director of Development Services, presented the item.  
Councilmember Dietz asked for clarification on the $750,000. Corliss stated the  
developer was required to put money aside for intersection improvements along  
Crystal Valley Parkway. Dietz asked the developer to come up for some  
questions. Dietz asked why he wouldn't give the $500,000 to the Town vs. the  
School District. Brown declined to answer. Dietz asked if he received a tax break  
when he gave up the property. Brown did not have any recollection of a tax break.  
Citizens that addressed Council:  
David Cosel presented a petition to the Council from the residents for a fourth  
option of a larger buffer.  
Mark Stromfeld, resident, would like Council to consider what they are asking for  
and for Council to consider the decline in their property values and the impact of  
construction.  
Councilmember Dietz asked about an extra buffer distance. Corliss stated it will  
significantly change the developer's ability to use the property to what it was  
intended for. He reiterated that the property was never going to be open space - it  
would be housing or a school.  
Mayor Pro Tem Cavey asked if it would have been a school how it would have  
been developed. Corliss stated there would have been athletic fields, buildings,  
parking lots, generate traffic, etc. Cavey feels there are some odd things  
surrounding this property and odd that the developer would give the school district  
money for property they didn't own.  
Councilmember Bracken spoke with Erin Kane and she had no idea this would  
cause so many issues. He supports a larger buffer space; but clarified it is not a  
right. It has always been someone else's property.  
Mayor Gray feels concessions have been made and the school board and  
superintendent were different in 2006. He agrees the payment to the school  
district is odd.  
Councilmember Dietz feels it is odd the item wasn't on their regular agenda, and  
odd to receive the $500,000. Dietz asked Bracken what buffer he feels is  
reasonable. Bracken doesn't have a specific number, but agrees a larger buffer  
would be desired.  
Councilmember Davis has built schools as a general contractor and understands  
that a school will use every foot of property. He feels the developer has  
compromised a lot with Option 3.  
Moved by Councilmember Hollingshead, seconded by Councilmember Brooks, to  
Approve Resolution RES 2025-139 as presented. The motion passed by a vote of:  
6 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks  
1 - Dietz  
Yes:  
No:  
ORD 2025-037  
Ordinance Approving Supplemental Appropriations for the 2025  
Budget and the Third Amendment to the 2025 Budget (First Reading)  
Trish Muller, Director of Finance, presented the item.  
No public comment.  
Moved by Councilmember Brooks, seconded by Councilmember Bracken, to  
Approve Ordinance ORD 2025-037 as presented. The motion passed by a vote of:  
7 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks, Dietz  
Yes:  
ORD 2025-038  
Ordinance Vacating Certain Right-Of-Way Located within the  
Northwest 1/4 of Section 11, Township 8 South, Range 67 West of  
the 6th P.M., Town of Castle Rock, County of Douglas, State of  
Colorado (First Reading) (0.42 acres located west of Prairie Hawk Drive  
and south of Topeka Way]  
Tara Vargish, Director of Development Services, presented the item.  
No public comment.  
Moved by Councilmember Davis, seconded by Mayor Pro Tem Cavey, to Approve  
Ordinance ORD 2025-038 as presented. The motion passed by a vote of:  
7 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks, Dietz  
Yes:  
DIR 2025-032  
Discussion/Direction: Town Boards and Commissions Requirements  
David Corliss, Town Manager, presented the item.  
Mayor Pro Tem Cavey is not in favor of remote participation in the interviews.  
Mayor Gray conveyed that Planning and Water boards have members that are in  
the industry that travel a lot and may not have a quorum many times if they  
couldn't remote.  
Councilmember Brooks feels we didn't offer remote before COVID. He is not in  
favor of remote interviews, but perhaps interview on an alternate date. Two  
meeting absences may be better as a percentage. He does feel members should  
be residents and making all the terms the same.  
Councilmember Bracken cannot always make meetings during the day. He  
agrees with residents for members with the exception of the DDA that is controlled  
by statute.  
Corliss stated Water bylaws allow businesses in Castle Rock paying water bills  
and extraterritorial customers are eligible for membership.  
Councilmember Dietz agreed with exceptions of some resident requirements on  
some boards, percentage of absenses vs. a set amount, change to consistent  
terms.  
Councilmember Hollingshead feels The Board of Building of Appeals could be  
combined into another board.  
Mayor Pro Tem Cavey inquired that the Water Commission is that if they pay a  
water bill they are eligible. Marlowe stated the bylaws only allow one member to  
be a non-resident that pays a water bill.  
Councilmember Brooks asked if there are any other bylaws that conflict with these  
recommendations.  
Councilmember Bracken feels there are excused absences. Brooks feels it puts  
staff in the position to be the bad guy to determine if they are excused.  
A summary of the proposed amendments:  
No remote attendance or interviews  
Resident requirements with exceptions on certain boards  
Change all boards to two three-year terms  
DDA absences and Water board exceptions  
Absences should be a percentage and get rid of excused absences and that they  
"may" forfeit membership  
Staff will bring back recommended changes.  
ADDITIONAL UNSCHEDULED PUBLIC APPEARANCES  
ADJOURN  
Moved by Councilmember Bracken, seconded by Mayor Pro Tem Cavey, to Adjourn.  
The motion passed by a vote of:  
7 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks, Dietz  
Yes:  
Meeting adjourned at 8:43pm.  
Submitted by Lisa Anderson, Town Clerk