Rebecca Dunn, Chair

Michael Smith, Vice Chair

Dan Ahrens

Parks and Recreation Commission

Meeting Minutes

Scott Dowis

Jessica Kallweit

Melissa Lindsay

Karly Morkes

Wednesday, August 21, 2024

5:00 PM

Miller Activity Complex

1375 W. Plum Creek Parkway

Castle Rock, CO 80109

Note: This meeting is open to the public. Three or more Council members may also attend this meeting, during

which the items listed herein will be discussed. If you are unable to access any portion of these materials due to a

disability as defined under Colorado House Bill 21-1110, please call us at 303-663-4440, email the Town’s

accessibility team at accessibility@CRgov.com or submit an accommodation request form at

CRgov.com/A11yRequest.

TIMES SHOWN ARE APPROXIMATE AND MAY BE ADJUSTED DUE TO CHANGES TO THE AGENDA.

CALL TO ORDER

ADDITIONS/DELETIONS/MODIFICATIONS TO THE AGENDA

Commission Chair Rebecca Dunn called the meeting to order at approximately 5

p.m. Staff members in attendance included Jeff Smullen, Dan Wahl, Mike Kilman,

Jennifer Martin and Maia Yates.

4 -

3 -

Present

Chair Rebecca Dunn, Commissioner Michael Smith, Commissioner Dan Ahrens, and

Commissioner Jessica Kallweit

Not Present

Commissioner Scott Dowis, Commissioner Melissa Lindsay, and Commissioner Karly

Morkes

PUBLIC COMMENT

DURING THIS TIME, MEMBERS OF THE PUBLIC ARE INVITED TO ADDRESS THE COMMISSION AND STAFF

ON ITEMS THAT ARE NOT ON THE AGENDA. COMMENTS SHOULD BE LIMITED TO NO MORE THAN FOUR

(4) MINUTES.

None.

MINUTES OF THE REGULAR MEETING

PRC 2024-006

Approval of the Minutes

Dan Ahrens moved and Michael Smith seconded the approval of the July 17, 2024

Parks and Recreation Commission meeting minutes. The motion passed

unanimously.

“I move to approve the minutes of Parks and Recreation Commission meeting held

July 17, 2024.”

DISCUSSION ITEMS

PRC 2024-007

Tri Arts Project Update and Cantril School Programming

Dana Frazee, president of the Tri Arts Project (TAP) and member of the Public Art

Commission and Castle Rock Artist Alliance, presented the mission of the Tri Arts

Project, which focuses on education, creation and presentation of the arts.

The organization has provided free community programs, workshops and classes

for the past two years. They are now curating rotating art exhibitions at Cantril, with

artwork available for sale, and launching cultural programming in partnership with

the Town.

Starting in September, TAP will host a wide variety of artistic and cultural

programs at Cantril, including cooking, crafting, textile making, drawing,

photography, film, painting, creative writing and more. Studio space will also be

available for artists to collaborate and create.

Additional TAP outreach includes community integration through events like

Chamber of Commerce luncheons, Artfest and an outreach program for seniors

funded by the Douglas County Community Foundation.

TAP holds an annual gala, which last year raised $75,000 to help support their

programming. This year’s gala is scheduled for Nov. 8 at Cielo’s in Castle Pines.

Michael Smith expressed support for the exhibition space at Cantril to showcase

and experience local art.

PRC 2024-008

Proposed Recreation Facility Design Update

Assistant Director Jeff Smullen provided an update on the design of the proposed

sports development center.

The Town of Castle Rock is exploring a partnership with Confluence Companies,

the developer of Riverwalk and Encore, to build the new facility. This partnership

would incorporate the sports center into the proposed Brickyard development,

located at the former Acme Brick plant on Prairie Hawk Drive.

The sports center is intended to complement existing recreation options, focusing

on development and fitness, with amenities like gymnasiums, competitive pools,

an indoor track, fitness areas, meeting rooms and a child care area.

The project responds to the town's growing population and expanded need for

recreation facilities. As part of the Parks and Recreation Master Plan, a feasibility

study was conducted with architectural firm Barker Rinker Seacat to assess

community needs, costs and operational requirements. The partnership with

Brickyard would provide a central, ideal location for the facility, supporting the

town's long-term recreation goals, while simultaneously offering cost-sharing

benefits.

Jessica Kallweit inquired if the facility would feature ice, noting the high demand for

hockey in Castle Rock and highlighting the potential for tournament play and

community benefit. Jeff Smullen and Mike Kilman explained that adding ice would

have compromised the gym and pool space and would require constant

programming and increased maintenance. Jeff also added that the Town would

like to add ice in the future, but it may require outside partnership for execution.

Jessica also asked if staff had concerns about the existing recreation center

becoming obsolete. Mike mentioned that he had similar concerns when the Miller

Activity Complex opened, but explained that the demand for programs is currently

so maxed out, usage will likely remain high at all facilities.

Michael Smith asked if the facility would feature restaurant services, and Jeff

confirmed that food options would be available at Brickyard.

Jessica asked about parking, and Jeff confirmed there will be 500 spaces plus

shared street parking and garage spaces. He acknowledged potential challenges

when booking large events.

Rebecca asked if the facility naming rights could be sold, but no conclusion was

reached on this matter as staff were currently solidifying sponsorship and naming

right opportunities for the department as a whole.

PRC 2024-009

Update on Trail Project to Connect Philip S. Miller Park to Downtown

Castle Rock along the Industrial Tributary

Assistant Director Jeff Smullen led a tour of the newly constructed trail segment

connecting Philip S. Miller Park to the Miller’s Landing development and future

Industrial Tributary Trail.

Included in the Parks and Recreation Master Plan, the trail will improve pedestrian

safety by providing an alternate link outside of the Plum Creek Parkway and I-25

interchange. The Town's portion of this project will construct 1 mile of 10-foot-wide

paved trail from Philip S. Miller Park under Prairie Hawk Drive and the BNSF

railroad and link users to the existing East Plum Creek Trail via a pedestrian

crossing. The Miller's Landing and Brickyard developments are separately funding

and constructing the first .5 mile of trail from the underpass at Plum Creek

Parkway to Prairie Hawk Drive. The Miller’s Landing portion has been built but is

not yet open.

The Town's portion of the project will be funded partly through a nearly $5 million

grant award from the Denver Regional Council of Governments Transportation

Improvement Program. In fall 2023, Town Council approved an Intergovernmental

Agreement with the State of Colorado and the Colorado Department of

Transportation to proceed with the grant. Council also approved an agreement

with Wilson & Company, Inc., Engineering and Architects to design the Town's

portion of the future trail.

Design engineering is expected to be completed in fall 2024, with construction

commencing in 2025 for the Town’s segment. The Parks and Recreation

Commission will also need to select and endorse a name for this planned trail for

Town Council approval later this year. Staff will prepare a separate agenda item

with naming options for a future meeting.

PARKS AND RECREATION DEPARTMENT COMMENTS

None.

COMMISSION COMMENTS

None.

ADJOURN