Mayor Jason Gray  
Mayor Pro Tem Laura Cavey  
Councilmember Ryan Hollingshead  
Councilmember Kevin Bracken  
Councilmember Mark Davis  
Councilmember Max Brooks  
Councilmember Tim Dietz  
Town Council  
Meeting Minutes - Final  
Tuesday, February 18, 2025  
6:00 PM  
Town Hall Council Chambers  
100 North Wilcox Street  
Castle Rock, CO 80104  
www.CRgov.com/CouncilMeeting  
This meeting is open to the public. All times indicated on the agenda are approximate. Town Council Meetings are  
also streamed online in real time at www.CRgov.com/WatchCouncil, and are broadcast for Comcast Cable  
subscribers on Channel 22 (please note there is a delay to the broadcast). Public Comments may also be  
submitted in writing online at www.CRgov.com/CouncilComments by 1:00 p.m. February 18, 2025, to be included in  
the public record. If you are unable to access any portion of these materials due to a disability as defined under  
Colorado House Bill 21-1110, please call us at 303-663-4440, email the Town’s accessibility team at  
accessibility@CRgov.com or submit an accommodation request form at www.CRgov.com/A11yRequest  
COUNCIL DINNER & INFORMAL DISCUSSION  
INVOCATION  
Mayor Gray provided the invocation.  
CALL TO ORDER / ROLL CALL  
7 -  
Present:  
Mayor Gray, Mayor Pro Tem Cavey, Councilmember Hollingshead, Councilmember  
Bracken, Councilmember Davis, Councilmember Brooks, Councilmember Dietz  
PLEDGE OF ALLEGIANCE  
COUNCIL COMMENTS  
Mayor Gray announced that Bill McDonald passed away and requested Staff  
prepare a proclamation. He also noted that there was a recent house fire where  
an older man passed away.  
Councilmember Davis gave his condolences to the family of the fire.  
Councilmember Dietz is thankful for what is happening in Washington and that the  
President is getting things done.  
Mayor Pro Tem Cavey expressed heartfelt prayers and condolences to the fire  
victims and to the fire department.  
Moved by Mayor Gray, seconded by Councilmember Bracken, to Direct staff to  
prepare a Proclamation for Bill McDonald. The motion passed by a vote of:  
7 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks, Dietz  
Yes:  
APPT  
2025-002  
Appointments: Design Review Board  
Moved by Councilmember Brooks, seconded by Mayor Pro Tem Cavey, to Approve  
Appointment APPT 2025-002 as presented. The motion passed by a vote of:  
7 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks, Dietz  
Yes:  
UNSCHEDULED PUBLIC APPEARANCES  
No public comment.  
TOWN MANAGER'S REPORT  
ID 2025-020  
ID 2025-021  
Update: Calendar Reminders  
Update: Legislative Update  
Kristin Read, Assistant Town Manager, provided an update.  
Moved by Mayor Pro Tem Cavey, seconded by Councilmember Dietz, to affirm  
staff’s recommended positions on State legislation as presented and direct staff to  
communicate the positions to the Town’s legislative delegation, CML and others.  
The motion passed by a vote of:  
7 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks, Dietz  
Update: Monthly Department Reports  
2024 Service Contract Year-end Reports  
Development Services Project Updates  
Update: Quasi-Judicial Projects  
Yes:  
ID 2025-022  
ID 2025-023  
ID 2025-024  
ID 2025-025  
TOWN ATTORNEY’S REPORT  
No report.  
ACCEPTANCE OF AGENDA  
Moved by Councilmember Bracken, seconded by Councilmember Hollingshead, to  
Accept the Agenda as presented. The motion passed by a vote of:  
7 - Hollingshead, Bracken, Davis, Brooks, Dietz, Gray, Cavey  
Yes:  
CONSENT CALENDAR  
Moved by Councilmember Hollingshead, seconded by Mayor Pro Tem Cavey, to  
Approve the Consent Calendar as presented. The motion passed by a vote of:  
7 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks, Dietz  
Yes:  
ORD 2025-007  
Ordinance Amending the Town of Castle Rock’s Zone District Map  
by Approving the Brickyard Planned Development Plan and Zoning  
Regulations (Second Reading - Approved on First Reading on  
February 4, 2025 by a vote 7-0)  
ORD 2025-008  
Ordinance Approving the Brickyard Development Agreement and  
Vesting a Site-Specific Development Plan Through and Including  
March 1, 2045 (Second Reading - Approved on First Reading on  
February 4, 2025 by a vote 7-0)  
ORD 2025-009  
RES 2025-008  
Ordinance Amending Various Sections in Chapters 17.38 And 17.42  
of the Castle Rock Municipal Code Regarding the Authority of The  
Design Review Board (Second Reading - Approved on First Reading  
on February 4, 2025 by a vote 7-0)  
Resolution Approving the First Amendment to the Construction  
Contract with Global Underground Corporation, for the Fifth Street  
Utilities Project [Sanitary and Water Service on Fifth Street near Valley  
Drive]  
RES 2025-009  
RES 2025-010  
Resolution Approving an Amendment to the Construction Contract  
with Morton Electric, Inc. for the Downtown Pedestrian Lighting  
Project  
Resolution Approving a Purchase Agreement with Seawestern  
Emergency Vehicles for the Acquisition of One (1) Fouts Fire FB94  
Custom Pumper with Three (3) Upfit Items  
RES 2025-011  
RES 2025-012  
Resolution Approving the Purchase of One M6SE-453 Schwarze  
Street Sweeper from O.J. Watson Equipment, Inc.  
Resolution Waiving Formal Written Bidding Requirements on the  
Basis of Sole Source, and Approving a Professional Service  
Agreement with Jacobs Engineering Group Inc. for Design Services  
During Construction of the Crystal Valley Interchange Package 2  
Project  
RES 2025-013  
RES 2025-014  
Resolution Waiving the Formal Written Bidding Requirement on the  
Basis of Sole Source and Approving the Town of Castle Rock  
Services Agreement with Barker Rinker Seacat Architecture, P.C., for  
Construction Administration Services for the Castle Rock Sports  
Development Center [Acme Brick Yard]  
Resolution Waiving the Formal Written Bidding Requirement on the  
Basis of Sole Source and Approving an Equipment and Services  
Acquisition Agreement with Trojan Technologies Corp for the Plum  
Creek Water Purification Facility Aria Membrane Filter #3 Module  
Replacement Project [Serves entire Castle Rock Water Service Area with  
project occurring at Plum Creek Water Purification Facility, 1929 Liggett  
Road]  
RES 2025-015  
MIN 2025-004  
Resolution Waiving the Formal Written Bidding Requirement on the  
Basis of Sole Source and Approving an Agreement with Konica  
Minolta Business Solutions USA, Inc. for Copier Lease and  
Maintenance Services for the Town of Castle Rock  
Minutes: February 4, 2025 Town Council Meeting  
ADVERTISED PUBLIC HEARINGS & DISCUSSION ACTION ITEMS  
ORD 2025-004  
Ordinance Amending Section 10.12.020 and Chapter 10.16 of the  
Castle Rock Municipal Code Regarding Authorized Emergency  
Vehicles and Large Vehicle Parking (Second Reading - Approved on  
First Reading on January 21, 2025 by a vote 7-0) (Continued from  
February 4, 2025)  
Matt Gohl, Assistant Town Manager, and Police Commander Galvan presented the  
item.  
Mayor Pro Tem Cavey confirmed that we are only making the allowance for the  
towing company contracted with the Town that can use the two spaces at the  
park.  
No public comment.  
Moved by Councilmember Dietz, seconded by Mayor Pro Tem Cavey, to Approve  
Ordinance ORD 2025-004 as presented. The motion passed by a vote of:  
7 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks, Dietz  
Yes:  
DIR 2025-008  
Discussion/Direction: Castle Oaks Drive Traffic Calming Request  
Dan Sailer, Director of Public Works, presented the item.  
Mayor Pro Tem Cavey asked if there are alternative options and confirmed that if  
they don't put in a speed hump; that they could still do some alternative actions.  
Councilmember Bracken feels each situation is different.  
No public comments.  
Councilmember Detz confirmed the number of signatures are needed. He is in  
support of traffic calming.  
Councilmember Hollingshead reflected on the threshold and there is a  
compromise.  
Cavey would like to revisit if they keep getting complaints.  
Moved by Mayor Pro Tem Cavey, seconded by Councilmember Davis, to Approvethe  
no action traffic calming plan for Castle Oaks Drive as presented by staff. The  
motion passed by a vote of:  
6 - Gray, Cavey, Hollingshead, Bracken, Davis, Dietz  
1 - Brooks  
Yes:  
Not Present:  
DIR 2025-009  
Discussion/Direction: Required Written Notice Distance for Land Use  
Applications  
Tara Vargish, Director of Development Services, presented the item.  
Councilmember Dietz referenced an upcoming project that directly affects  
numerous homes and feels it should be dependent on the project.  
Citizens that addressed Council:  
Steve Snodgrass in Woodlands feels notice is insufficient. Pine Canyon only went  
to 500 foot radius and huge impact to traffic. Signage on property doesn't state  
what the meeting is about and uses a QR code that many don't know how to use.  
Mayor Pro Tem Cavey still feels 500 feet is not enough for large projects. Feels a  
staggered outreach is appropriate depending on the size of the development.  
Councilmember Dietz agrees with different levels and that it depends on the  
development.  
Councilmember Davis inquired if the 500 feet is a radius. Vargish stated it is from  
the outside of the property.  
Councilmember Bracken feels the QR code will prompt people to get more  
information. He also suggested email. If expanding the boundaries helps, he  
supports it.  
Mayor Gray feels we want to be transparent as possible and asked to come back  
with options.  
Councilmember Dietz feels we should cap at 1,500 feet.  
Councilmember Bracken confirmed staff informs County residents within the area.  
Mayor Gray in favor of emailing HOAs.  
Consensus of Council for staff to present items with a staggered mail  
outreach based on the size of the land use proposal and larger projects  
having a greater outreach. Corliss added they could email HOA's .  
DIR 2025-010  
Discussion/Direction: Draft 2025 Community Survey  
Kristin Read, Assistant Town Manager, presented the item.  
Mayor Pro Tem Cavey confirmed how elements are rated as too fast or two slow.  
No public comment.  
Moved by Councilmember Hollingshead, seconded by Councilmember Bracken, to  
proceed with the 2025 community survey as discussed. The motion passed by a vote  
of:  
7 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks, Dietz  
Yes:  
DIR 2025-011  
Discussion/Direction: Douglas County Integrated Transit and  
Multimodal Study  
Dan Sailer, Director of Public Works, presented the item.  
The County presented the Douglas County Integrated Transit and Multimodal  
Study.  
Councilmember Cavey feels we are committing funds to this and won't get  
anything back. Is there a fee to ride? The County replied that most transit  
services are subsidized. Fares only cover a portion of the cost of the transit.  
Lone Tree is free and they see it as an economic development tool. Cavey noted  
that DRCOG and Bustang go outside of Douglas County. The County stated  
DRCOG and CDOT are potential funding partners.  
Councilmember Davis asked if they can work with the Senior Center and stated  
Seniors want to stay within Castle Rock.  
Councilmember Dietz doesn't feel the Town is interested.  
Mayor Gray would like to keep informed; and our senior center is utilized.  
Citizens that addressed Council:  
Jackie Fuller resident is disappointed the Town isn't interested.  
Zach Snodgrass is a high school teacher and supports transit to allow kids to have  
options for transportation outside of Castle Rock.  
RES 2025-016  
Resolution Finding that the Petition for Annexation Submitted by  
JRW Family Limited Partnership LLLP, is in Substantial Compliance  
with Article II, Section 30(1)(B) of the Colorado Constitution and  
Section 31-12-107(1), C.R.S.; and Setting a Date, Time and Place for  
the Hearing Prescribed under Section 31-12-108, C.R.S., to  
Determine if the Subject Property is Eligible for Annexation Under  
Article II, Section 30 of the Colorado Constitution and Sections  
31-12-104 and 31-12-105, C.R.S. (Pine Canyon Annexation)  
Tafa Vargish, Director of Development Services, presented the item.  
Mayor Gray explained the annexation process.  
No public comment.  
Moved by Councilmember Brooks, seconded by Councilmember Hollingshead, to  
Approve Resolution RES 2025-016 as presented. The motion passed by a vote of:  
7 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks, Dietz  
Yes:  
DIR 2025-012  
Discussion/Direction: Public Land Dedication for School Sites  
through the Development Review Process  
Tara Vargish, Director of Development Services, presented the item.  
Mayor Pro Tem Cavey inquired if the school land in Crystal Valley has an option to  
give the land back to the developer if the school states they will not use it.  
Mayor Gray would like to get with the school district to inquire if they will be using  
all of these school sites.  
Councilmember Davis asked how big a development has to be to require a school  
site. Vargish stated the calculations are in the code.  
Councilmember Dietz mentioned that we have temporary disk golf set up on a  
couple of these parcels to utilize them temporarily. Vargish stated our code does  
not address many questions and code amendments may be warranted.  
Mayor Gray feels we need more information and wants to see what our options  
are.  
Councilmember Dietz would like the staff to look at the code and clean it up.  
Mayor Pro Tem Cavey wants to understand what the school district is planning.  
Councilmember Brooks mentioned that the district is looking at closing schools.  
He wants to know what then happens to that property and what could they do with  
that.  
Citizens that addressed Council:  
Zach Deegan supports utilizing land for other educational opportunities including  
charter schools.  
RES 2025-019  
Resolution of the Town Council of the Town of Castle Rock  
Approving the Brickyard Urban Renewal Plan in Accordance with the  
Provisions of the Colorado Urban Renewal Law (To be continued to  
April 15, 2025)  
Moved by Mayor Gray, seconded by Mayor Pro Tem Cavey, to Continue Resolution  
RES 2025-019. The motion passed by a vote of:  
7 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks, Dietz  
Yes:  
RES 2025-017  
Resolution Adopting the 2025-2029 Castle Rock Water Supervisory  
Control and Data Acquisition (SCADA) Master Plan [Serves entire  
Castle Rock Water Service Area]  
Mark Marlowe, Director of Castle Rock Water, presented Resolution 2025-17 and  
Resolution 2025-018 together.  
No public comment.  
Moved by Councilmember Davis, seconded by Councilmember Dietz, to Approve  
Resolution RES 2025-017 as presented. The motion passed by a vote of:  
7 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks, Dietz  
Yes:  
RES 2025-018  
Resolution Approving a Services Agreement with Burns & McDonnell  
Engineering Company, Inc., for Phase V of the SCADA Master Plan  
Design Project [Entire CRW service area]  
Moved by Mayor Pro Tem Cavey, seconded by Councilmember Davis, to Approve  
Resolution RES 2025-018 as presented. The motion passed by a vote of:  
7 - Gray, Cavey, Hollingshead, Bracken, Davis, Brooks, Dietz  
Yes:  
ADDITIONAL UNSCHEDULED PUBLIC APPEARANCES  
None  
ADJOURN  
Meeting adjourned at 9:16 pm.  
Submitted by:  
___________________________  
Lisa Anderson, Town Clerk  
Moved by Councilmember Bracken, seconded by Councilmember Hollingshead, to  
Adjourn. The motion passed by a vote of: