David Hammelman, Chair  
Tony Rathbun, Vice Chair  
Angie Brown  
Castle Rock Water Commission  
Meeting Minutes - Final  
Brian Gaddie  
Ole Gjerde  
KiKi Miller  
Melanie Penoyar-Perez  
Wednesday, February 26, 2025  
6:00 PM  
Castle Rock Water  
175 Kellogg Ct., Bldg. 183  
Castle Rock, CO 80109  
This meeting is open to the public. Three or more Council members may also attend this  
meeting, during which the items listed herein will be discussed. If you are unable to  
access any portion of these materials due to a disability as defined under Colorado  
House Bill 21-1110, please call us at 303-663-4440, email the Town’s accessibility team at  
accessibility@CRgov.com or submit an accommodation request form at  
CRgov.com/A11yRequest.  
CALL TO ORDER / ROLL CALL  
5 -  
Present  
Chair David Hammelman, Vice Chair Tony Rathbun, Angie Brown, Brian Gaddie, and KiKi  
Miller  
2 - Melanie Penoyar-Perez, and Ole Gjerde  
Not Present  
Attendance  
9 -  
Mark Marlowe, Matt Benak, Roy Gallea, Scott Tait, Josh Hansen, Erin Evans, Erik Dam,  
Lauren Moore, and MaryJo Reese  
COUNCIL UPDATE  
Time was allowed for Mark Marlowe to share a council update.  
DOUGLAS COUNTY WATER COMMISSION MTG. UPDATE  
Mr. Marlowe shared an update on the Douglas County Water Commission  
meeting.  
COMMISSION COMMENTS  
Time was allowed for Commissioner Comments.  
ADMINISTRATIVE BUSINESS  
WC 2025-014  
Approval of the January 22, 2025 Meeting Minutes  
Town Council Agenda Date: NA  
I move to approve the Minutes as presented.  
5 - Chair Hammelman, Vice Chair Rathbun, Brown, Gaddie, and Miller  
2 - Penoyar-Perez, and Gjerde  
Yes:  
Not Present:  
ACTION ITEMS (HIGH PRIORITY / TIME CRITICAL)  
WC 2025-015  
Resolution Approving the 2025 Water Conservation Rebate  
Program Budget and Increasing the ColoradoScape  
Conversion Rebate [The entire Castle Rock Water Service  
Area]  
Town Council Agenda Date: March 4, 2025  
Mr. Schultz explained that CRW currently has four rebate programs in place:  
·
·
ColoradoScape Conversions replacing existing non-functional turf;  
Toilet retrofit with an ultra-high-efficiency (UHE) 0.8 gallon per flush (GPF)  
unit;  
·
·
Rotary nozzle replacement;  
Whole Home Water Monitoring System (with automatic shut off)  
Staff has suggested two changes to the current rebate programs. The changes  
are specific to the ColoradoScape conversion for removing non-functional turf and  
converting to a low water use design. The changes include:  
·
An increase in the rebate amount from $2.50 per square foot to $3.25 per  
square foot and  
·
Discontinue artificial/synthetic turf as an eligible landscape material as it  
does not promote the ColoradoScape design principles.  
Mr. Schultz explained that the programs will continue to be funded with  
revenue generated from watering restriction violations and a portion of funds  
from the Block 4 surcharge rate. If the approved applications exceed the  
current budget, additional funds will be requested through a budget  
amendment that will go to Council in either the 1st quarter or 2nd quarter.  
I move to recommend to Town Council approval of the Resolution as presented.  
5 - Chair Hammelman, Vice Chair Rathbun, Brown, Gaddie, and Miller  
Yes:  
2 - Penoyar-Perez, and Gjerde  
Not Present:  
WC 2025-016  
An Ordinance Approving Changes to the 2025 Water Use  
Management Plan (WUMP) [Castle Rock Service Area]  
Town Council Agenda Date: March 4, 2025  
Mr. Schultz explained that the Water Use Management Plan (WUMP) is a demand  
management tool that provides regulations and watering schedules as a way to  
encourage water conservation. In addition, the WUMP outlines a fee structure for  
watering violations. The purpose of the watering violations is to help cut down on  
watering at the wrong time or over watering during the peak irrigation season.  
CRW staff are proposing changes to the residential violation surcharges. Below is  
the fee structure being proposed.  
Residential  
Non-residential  
1st - Warning, no surcharge  
1st - Warning, no surcharge  
2nd - $25 surcharge 2nd - $100 surcharge*  
3rd - $75 surcharge 3rd - $200 surcharge*  
4th - $150 surcharge  
5th - $300 surcharge  
4th - $400 surcharge*  
5th - $800 surcharge*  
Subsequent - $300 surcharge*  
*Subject to service discontinuance  
discontinuance  
Subsequent - $800 surcharge*  
*Subject to service  
Mr. Schultz also explained that the WUMP is the governing document for the  
watering schedule each year. The schedule is mailed to all residents and can be  
found on the crconserve.com website.  
Commissioner Hammelman asked if the violation surcharges actual work to curb  
water use? Mr. Schultz explained that the goal of the Conservation team is always  
to educate residents first. Therefore, they feel comfortable not raising the rates too  
high until the 3rd violation.  
I move to recommend to Town Council approval of the Ordinance as presented.  
5 - Chair Hammelman, Vice Chair Rathbun, Brown, Gaddie, and Miller  
Yes:  
2 - Penoyar-Perez, and Gjerde  
Not Present:  
WC 2025-017  
An Ordinance Amending the Castle Rock Municipal Code by  
the Addition of a New Chapter 4.06 Regarding Plumbing  
Fixtures [The entire Castle Rock Water Service Area]  
Town Council Agenda Date: March 4, 2025  
Mr. Schultz shared that CRW staff have been working on this item for about a year  
and are excited to bring these changes to Town Council. This Ordinance is a  
request to change the plumbing code to require the installation of  
ultra-high-efficiency (UHE) toilets for all new residential construction. He explained  
that UHE toilets are 0.8 gallons per flush (GPF) or less tank-type toilets.  
Mr. Schultz also explained that residential construction is considered any  
single-family style residence which can include homes, condos, apartments, and  
townhomes.  
I move to recommend to Town Council approval of the Ordinance as presented.  
5 - Chair Hammelman, Vice Chair Rathbun, Brown, Gaddie, and Miller  
2 - Penoyar-Perez, and Gjerde  
Yes:  
Not Present:  
WC 2025-018  
Resolution Approving a Third Amendment to the Plum Creek  
Water Purification Facility (PCWPF) Expansion Project  
Construction Agreement with Garney Companies, Inc. for  
Work Package Three [1929 Liggett Road Castle Rock, CO]  
Town Council Agenda Date: March 4, 2025  
Mr. Schwarz explained that this is the third amendment (work package) for the  
Plum Creek Water Purification Facility (PCWPF) expansion project. This project  
will expand the treatment capacity from 6 to 12 million gallons per day (MGD).  
Work package #1 was awarded in May 2024 and was for the ordering of long lead  
time equipment packages.  
Work package #2 was awarded in July 2024 and was for the Ozone & pumping  
systems.  
Work package #3 is for the remainder of the project and includes new masonry  
buildings for pretreatment basins and granular activated carbon (GAC) treatment,  
electrical and supervisory control and data acquisition (SCADA) work, two new  
solids handling lagoons and all remaining work items needed to complete the  
project.  
Work package #3 budget is $41,821,534 with a total project budget of $64,443,732  
which is within the initial guranteed maximum price (IGMP) provided by Garney.  
The overall project completion is planned for Spring 2028.  
I move to recommend to Town Council approval of the Resolution as presented.  
5 - Chair Hammelman, Vice Chair Rathbun, Brown, Gaddie, and Miller  
Yes:  
2 - Penoyar-Perez, and Gjerde  
Not Present:  
WC 2025-019  
WC 2025-020  
Resolution Approving the Purchase of a Vac Truck  
Town Council Agenda Date: March 18, 2025  
This item was tabled due to not having all of the information.  
Resolution Approving a Construction Contract Between the  
Town of Castle Rock and 53 Corporation, LLC for the East  
Plum Creek Reach 5 Phase II Project [East Plum Creek west of  
the Plum creek Water Purification Facility]  
Town Council Agenda Date: March 18, 2025  
Mr. Dam reported that this project is to stabilize approximately 1,300 linear feet  
(LF) of stream channel. It is located just west of PCWPF. The project will include  
improving the wildlife habitat, maintenance access to CR-1 Diversion, water  
quality and flood control. This project will also help to protect an existing sanitary  
sewer interceptor and the regional trail crossing East Plum Creek.  
The contractor selected for this project is 53 Corporation. The budget is  
$2,512,797 plus a 10% contingency for a total authorization of $2,764,077. The  
project will start in April 2025 with the completion in September 2025.  
Commissioner Miller asked if Cottonwoods are still being allowed in riparian  
areas? Mr. Dam explained that CRW will be using Willows and is not sure about  
the use of Cottonwoods.  
Commissioner Brown asked if this project will impact the availability of water from  
the Diversion during irrigation season? Mr. Dam explained that this would be taken  
into account during the planning/sequencing stage but for the most part it shouldn’t  
affect it.  
I move to recommend to Town Council approval of the Resolution as presented.  
5 - Chair Hammelman, Vice Chair Rathbun, Brown, Gaddie, and Miller  
2 - Penoyar-Perez, and Gjerde  
Yes:  
Not Present:  
WC 2025-021  
Resolution Approving a Construction Contract with ???? for  
the 2025 Denver Basin Aquifer Wells Rehabilitation and  
Pumping Equipment Replacement Project [Three wells within  
the Meadows, Founders, and Castle Oaks subdivisions] DRAFT  
Town Council Agenda Date: March 4, 2025  
Ms. Moore explained that this item is for the annual well rehab project. This year  
three Arapahoe Aquifer wells were selected CR-28R, CR-39 and CR-123.  
As part of this program wells are selected based on declines in production and the  
end of average life of the pump.  
Applied Ingenuity was selected as the vendor. The budget for the project is  
$670,574 plus a 10% contingency for a total authorization of $737,631.40. The  
project is scheduled for the Spring 2025.  
Commissioner Brown asked if this is program is done by most utilities or is it  
unique to CRW? Ms. Moore explained that she is not sure if other utilities have an  
annual well maintenance program.  
I move to recommend to Town Council approval of the Resolution as presented.  
5 - Chair Hammelman, Vice Chair Rathbun, Brown, Gaddie, and Miller  
Yes:  
2 - Penoyar-Perez, and Gjerde  
Not Present:  
DIRECTOR FOLLOW-UP AND INFORMATIONAL / UPDATE ITEMS  
WC 2025-022  
AMI Program Update  
Town Council Agenda Date: March 4, 2025  
Ms. Bussey shared an update on the advanced metering infrastructure (AMI)  
program. She explained that meter reading started as a program that staff would  
walk around to read meters, staff then were able to drive around and read meters.  
With the AMI program, staff will be able to read meters through radio waves. At this  
time CRW staff are able to read 2/3 of customer meters this way. It is currently in  
the testing phase with the plan to be able to go live with the AMI system in April.  
The AMI program will allow residents to see their own water use on a hour-to-hour  
timeframe. This will help residents and staff to see leaks more quickly. The goal is  
to have this information available by 2026.  
WC 2025-023  
WC 2025-024  
Update on Tallgrass Project  
Town Council Agenda Date: NA  
Mr. Tait shared an update on the Tallgrass Project and what items have been  
accomplished to date.  
Upcoming Town Council Items  
Town Council Agenda Date: NA  
This is a standing item that will be used to share information about projects that  
are being worked on at the time of the meeting but that staff doesn’t have  
information ready yet.  
COMMISSIONER MEETING COMMENTS  
Time was allowed for Commissioner Comments.