To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
From: Jeff Brauer, Director of Parks and Recreation
Title
Resolution Approving a Construction Contract Between the Town of Castle Rock and L.E.R., Inc. d/b/a Renner Sports Surfaces for the Centennial Park Court Replacement Project [Location: 22 N. Gilbert Street]
Body
________________________________________________________________________________
Executive Summary
The purpose of this Resolution is to seek Town Council approval of a Construction Contract with L.E.R., Inc. dba Renner Sports Surfaces, in the amount of $513,000 for the Centennial Park Court Replacement Project plus a Town-managed contingency of $51,300 for a total authorization of $564,300. This project was identified as a priority in the Town of Castle Rock’s approved 2024-2028 Capital Improvement Plan and adopted budget. Renner will construct three new regulation-sized, post tensioned tennis courts and one post-tensioned basketball court. The project will commence fall 2024 and be completed in 2025 for summer use.
Discussion
Centennial Park, the town's oldest park, was acquired in the 1970s and features Burgess Pool, an athletic field, a playground, picnic areas, tennis and basketball courts and open space.
Over the years, the 10-acre site has seen multiple improvements, including the replacement of the playground, reconstruction of Burgess Pool and the pool house and upgrades to the athletic field as part of Craig and Gould streetscape and drainage enhancements. The tennis and basketball courts remain the only area of the park that has not been updated. Now approximately 40 years old, these courts have sustained significant deterioration. A plastic tile installed in the 1990s to extend the life of the courts has reached the end of its lifespan as well.
The Town prioritized public input to guide the vision for the court replacement project. An extensive community outreach effort was undertaken that included mailed and online surveys, a dedicated webpage, public open houses and interactive booths at events. Over six weeks, residents provided input on park use, court conditions and proposed improvements. Key findings included strong support (9.3/10) for replacing court surfaces and adding shade and seating. The feedback shaped the renovation plan (Attachment A).
The pathways adjacent to the courts were also identified in the Town of Castle Rock ADA Transition Plan as requiring significant accessibility improvements. This project will address the walkways to ensure they meet accessibility requirements and will add two ADA van parking stalls to the lot at Castle Rock Baptist Church for shared public/private use.
While Renner Sports Surfaces will complete the installation of the new courts, on-call contractor SaBell’s Civil and Landscape will provide the additional services of site demolition, material removal, geotechnical testing, erosion control, irrigation modifications, retaining wall placement, concrete work, landscaping installation and parking lot mill and overlay to maximize available Parks and Recreation Department funding mechanisms/budgets. SaBell’s will also add a new seat wall and two shade shelters with benches and trash receptacles for the tennis courts. Town Council will consider an additional resolution on Oct. 15, 2024 to approve an amended on-call services agreement with SaBell’s for the purposes of obtaining this assistance for the Centennial Park Court Replacement Project.
Budget Impact
An Invitation to Bid was posted to the Rocky Mountain E-purchasing System in August 2024 for new court construction, and Renner Sports Surfaces provided the low responsive bid:
General Contractor: Bid Amount
L.E.R., Inc. dba Renner Sports Surfaces $513,000.00
Sport Court of the Rockies $537,230.00
This project has been budgeted and the base bid/contract amount and the Town-managed contingency will be charged to the Parks and Recreation Conservation Trust Fund, Account Number 122-5475-454.75-18.
|
Cost/vendor |
Amount |
|
Renner Sports Surfaces |
$513,000 |
|
Town-managed contingency |
$51,300 |
|
Total authorization |
$564,300 |
Staff Recommendation
Staff recommends approving the resolution as introduced by title.
Proposed Motion
“I move to approve the Resolution as introduced by title.”
Alternate Motions
“I move to approve the Resolution as introduced by title with the following changes ______”
“I move to continue this item to a future Town Council agenda on _____date to allow additional time to (list information needed).”
Attachments
Resolution
Construction Contract
Attachment A - Conceptual Master Plan