To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
From: Daniel Sailer, Director of Public Works
Title
Resolution Approving an Agreement for Services with Olsson, Inc. [Downtown Pedestrian Lighting Project]
Body
________________________________________________________________________________
Executive Summary
Staff is seeking Town Council approval of a Resolution (Attachment A) awarding a Service Agreement between the Town of Castle Rock and Olsson for the Downtown Pedestrian Lighting Project.
The downtown area of Castle Rock is a tight knit, well-traveled location both by motorists and pedestrians. The Downtown area is bordered on the west by Interstate 25, north by Wolfensberger Road, east by Perry Street and south by Plum Creek Parkway. Within these boundaries, various locations have been identified as “low lit” areas which are in need of lighting improvements for visibility and accessibility.
The amount of the service agreement is $293,767 which includes a Town Managed Contingency of $13,989. The funding for this project is being provided through an Intergovernmental Agreement (IGA) (Attachment B) with the Colorado Department of Transportation in which the Town and CDOT will have contribution percentages for both design and construction. The information presented herein includes: notification and outreach efforts; discussion of improvement scope; and budget impacts.
Notification and Outreach Efforts
Notification and outreach efforts for the project will be provided by the Town of Castle Rock Community Relations department as well as the project design team. Outreach efforts will include “know as you go” information, social media posts and mailers for the affected businesses. This project is going to be very low impact to businesses, homeowners, motorists and pedestrians therefore will consist primarily of social media and website posts.
Discussion
The downtown area of Castle Rock is a tight knit, well-traveled location both by motorists and pedestrians. The Downtown area is bordered on the west by Interstate 25, north by Wolfensberger Road, east by Perry Street and south by Plum Creek Parkway. Within these boundaries various locations have been identified as “low lit” areas which are in need of lighting improvements for visibility and accessibility.
The lighting project will complete all design elements for implementation and construction of new lighting facilities where the need is identified. Scope of work included in the service agreement includes:
- Photometric Analysis of the Downtown area to determine the best locations for additional lighting
- Electrical design
- Subsurface Utility Engineering (SUE) to identify all existing utilities within a 20ft radius of each new light location
- Project survey and mapping
This project aligns with elements valued by the community:
Improving Safety - This project includes the design of new lighting facilities which will help better light the downtown area including sidewalks and roadways to increase safety.
Improving Reliability - The design of this project will increase the lighting and safety of the Downtown corridor by improving visibility at crosswalks and mid-block crossings for pedestrians crossing roadways.
Achieving Low Life-Cycle Costs - The proposed services with this contract include using existing power lines and meters that currently power lights in the Downtown area. Using existing infrastructure will reduce costs and impact to the Town.
Focus on Low Environmental Impacts - In order to minimize environmental impacts of the Downtown Pedestrian Lighting project, the project will stay within the Town’s existing right of way, thereby eliminating any possibility for environmental impact.
An overview of the project area and proposed improvements to be evaluated/designed with this service agreement is depicted on (Attachment C).
A formal Request for Proposal (RFP) was advertised publicly in accordance with Town of Castle Rock Purchasing Policy Number 1045. Four qualified engineering firms submitted proposals in conformance with the RFP requirements. A selection committee of five members from the Public Works Engineering Division and the Colorado Department of Transportation evaluated the proposals and have made a formal recommendation to award the service agreement to
Olsson.
Budget Impact
The total estimated cost for the Downtown Pedestrian Lighting Project design is $293,767 which includes a 5% contingency of $13,989.
|
Project Funding Breakdown |
|
Executed IGA for Design/Construction |
$ 600,000.00 |
|
CDOT Portion of Design Funding (80%) |
$ 235,013.60 |
|
Town Portion of Design Funding (20%) |
$ 58,753.40 |
|
Funding Remaining For Construction |
$ 306,233.00 |
As this project has been planned and approved with the execution of the IGA with CDOT, the entire project budget will be $600,000. The project budget will be split per the IGA into an 80/20 share, with the Towns share being $120,000 and CDOT/DRCOG being $480,000. Funds remaining after the design contract will then be used to fund the construction of the improvements.
Staff Recommendation
The Public Works Commission and staff recommend that Town Council approve the Resolution as introduced by title.
Proposed Motion
“I move to approve the Resolution as Introduced by title.”
Alternative Motions:
“I move to approve the resolution as introduced by title with the following changes ”
“I move to continue this item to a future Town Council agenda”
Attachments
Attachment A: Resolution
Exhibit 1: Agreement
Attachment B: Executed IGA
Attachment C: Conceptual Project Overview (Proposed Light Locations)