Town of Castle Rock - File #: DIR 2023-001

Date	Ver.	Action By	Action	Result	Action Details	Meeting Details	Video/Audio
1/3/2023	1	Town Council	Approved		Action details	Meeting details	Video

To: Honorable Mayor and Members of Town Council

From: David L. Corliss, Town Manager

Title

Discussion/Direction: Designations for Liaisons to Town Boards and Commissions and other agencies

Body

________________________________________________________________________________

Executive Summary

Below is a current list of the various boards, commissions, and other committees or agencies which a member of Town Council has represented or served as a liaison, and the meeting times. Where current Councilmembers have served on these boards such current designation is noted. At the January 3, 2023 meeting, Council will be asked to make appointments and designations of liaisons for these boards and commissions.

TOWN BOARDS AND COMMISSIONS
Board of Adjustment Decides requests for zoning and sign variances and some appeals of administrative decisions Meets: 1^st Thursdays at 6 p.m., at Town Hall Council Liaison: Dietz Alternate: Hollingshead	Board of Building Appeals Decides appeals of decisions made by the Chief Building Official Meets: 1^st Mondays of March, June, September, December at 6 p.m., or as needed, at Town Hall Council Liaison: Hollingshead Alternate: Dietz	Castle Rock Water Commission Makes recommendations related to the master planning of Water capital improvements, rates and fee structures and other policies Meets: 4^th Wednesdays at 6 p.m., at Castle Rock Water Council Liaison: VACANT Alternate: Cavey
Design Review Board Reviews development applications that require a Downtown site plan Meets: 2^nd and 4^th Wednesdays at 6 p.m., at Town Hall Council Liaison: Cavey Alternate: LaFleur	Downtown Development Authority Board Adopts and implements the plan of development for Downtown Castle Rock and works to facilitate economic development and redevelopment Downtown Meets: 2^nd Thursdays at 12 p.m., at Town Hall Council Liaison: Bracken (voting) Alternate: Hollingshead	Election Commission Performs redistricting every 6 years and for newly annexed property. Adopts reasonable rules related to Town-conducted elections Meets: As needed Council Liaison: Dietz
Historic Preservation Board Designates historic structures as landmarks at the local level, reviews alterations/renovations to landmarked properties, and reviews construction requests in Craig and Gould to maintain the area’s historic and cultural heritage Meets: 1^st Wednesdays at 6 p.m., at Town Hall Council Liaison: LaFleur Alternate: Hollingshead	Parks and Recreation Commission Makes recommendations to Town Council regarding Parks and Recreation operations Meets: 3^rd Wednesdays at 5 p.m., at the Central Service Center Council Liaison: VACANT Alternate: Hollingshead	Planning Commission Reviews development requests, zoning change requests, and other related land proposals Meets: 2^nd and 4^th Thursdays at 6 p.m., at Town Hall Council Liaison: Gray Alternate: Dietz
Public Art Commission Acquires art for public buildings and parks within the Town Meets: 2^nd Thursdays at 4 p.m., at the Central Service Center Council Liaison: VACANT Alternate: Dietz	Public Safety Commission Advises Town Council and Town staff regarding levels of service, funding and other issues related to Town Fire and Rescue and Police operations Meets: 1^st Thursdays at 3 p.m., at Police Station Council Liaison: Cavey Alternate: Hollingshead	Public Works Commission Makes recommendations related to the master planning of capital improvements and the development of the Town’s infrastructure and transit Meets: 1^st Mondays at 5:30 p.m., Public Works Service Center Council Liaison: VACANT Alternate: Hollingshead
Audit Committee Reviews results of the independent audit of Town financial statements that is required annually by State law and Town Charter Meets: Bi-annually, as needed Town Hall Council Liaison: Gray Alternate: Bracken	Police Forfeiture Committee Reviews and decides on expenditures of Castle Rock’s Police resources resulting from assisting State or Federal agencies in seizures of illegal items Meets: As needed Council Liaison: As needed	Water Resources Committee Reviews and makes recommendations on major water infrastructure projects or complex water resource issues or agreements Meets: 1^st Tuesdays at 3:30 p.m., Town Hall Council Liaison: Bracken Alternate: VACANT

CASTLE ROCK ORGANIZATIONS
Castle Rock Economic Development Council Board Provides services to firms relocating to or expanding in Castle Rock Meets: Quarterly on the 1^st Thursday at 11:30 a.m. Council Liaison: Gray (voting) Alternate: LaFleur	Castle Rock Economic Partnership Representatives of the Town, DDA, EDC and Castle Rock Chamber cooperating on economic development issues in Castle Rock Meets: 2^nd Tuesdays at 3 p.m. Council Liaison: Gray Alternate: Bracken	Castle Rock Fire Volunteer Pension Board Decides on issues related to this program through the Fire and Police Pension Association of Colorado (FPPA) Meets: Semiannually (requires Mayor as voting member) Council Liaison: Gray
Chamber of Commerce Board of Directors A nonprofit organization that delivers events, programs and initiatives to boost business and economic success Meets: 4^th Thursdays at 11:30 a.m. Council Liaison: Bracken Alternate: LaFleur	Downtown Merchants Association A nonprofit organization made up of Downtown business and property owners, which aims to create a sense of place in the heart of Castle Rock Meets: 2^nd Thursdays at 12 p.m. (usually adjoined with the DDA meetings) Council Liaison: LaFleur Alternate: Bracken

REGIONAL ORGANIZATIONS
Centennial Airport Community Noise Roundtable Aims to reduce and mitigate noise impacts from users of Centennial Airport Meets: 1^st Wednesdays at 6 p.m. Council Liaison: Cavey (voting) Alternate: Sandy Vossler	Chatfield Watershed Authority Promotes protection of water quality in the Chatfield Watershed, including for recreation and drinking water supplies Meets: 4^th Wednesdays at 2 p.m. in May, Aug, Nov. Council Liaison: Cavey (voting) Alternate: LaFleur	Cherry Creek Basin Water Quality Authority Aims to improve, protect and preserve water quality in Cherry Creek and the Cherry Creek Reservoir Meets: 3^rd Thursdays at 8:30 a.m. Council Liaison: VACANT (voting) Alternate: LaFleur Staff: David VanDellen
Colorado Municipal League (CML) Policy Committee Makes position recommendations on known or expected legislation of the Colorado General Assembly to CML’s executive board Meets: Varies - 1 Friday at 10 a.m. in Feb., Oct., Dec. Council Liaison: Dietz (voting) Staff: Kristin Read	Denver Regional Council of Government (DRCOG) Collaborates to establish guidelines, set policy and allocate funding in the areas of transportation and personal mobility, growth and development, and aging and disability resources Meets: 3^rd Wednesdays at 6:30 p.m. Board Work Session Meets: 1^st Wednesday at 4:00 p.m. Council Liaison: Gray (voting) Alternate: Dietz Staff: Brad Boland, Thomas Reiff	Metro Mayors Caucus The Mayor serves on this organization of mayors who work together on issues of regional importance Meets: Quarterly Council Liaison: Gray
Douglas County Community Foundation Nonprofit, provides stewardship of philanthropic resources to enrich the lives of the County’s residents. Meets: as needed Council Liaison: Gray	Douglas County Homeless Initiative Executive Committee Municipal and county leaders, as well as other community leaders, provide strategic guidance on DCHI direction Meets: 2^nd Thursdays at 9-10:30 a.m., at Philip S. Miller Building Council Liaison: Dietz Council Liaison: Gray Alternate: VACANT Staff: Kristin Read	Douglas County Housing Partnership Aims to preserve, provide and develop housing choices within the County Meets: 4^th Thursdays at 8:30 a.m. Council Liaison: Gray (voting) Alternate: Hollingshead Staff: Brad Boland
Douglas County Youth Initiative Coordinates local youth-serving efforts and programs. Meets: 2^nd Mondays at 8:30-10 a.m. Council Liaison: Dietz Alternate: Hollingshead	Partnership of Douglas County Governments Facilitates information sharing among public entities within Douglas County to achieve efficiencies and improvements to services Meets: 3^rd Wednesdays at 7:30 a.m., bi-monthly Council Liaison: Gray Alternate: Cavey (All members of Council are welcome to attend)