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File #: PRC 2022-020    Version: 1 Name:
Type: PRC Topic Status: New Agenda Topic
File created: 9/20/2022 In control: Parks and Recreation Commission
On agenda: 9/21/2022 Final action:
Title: Third Amendment to the Service Agreement for the Recreation Center Feasibility Study with Barker Rinker Seacat Architecture, P.C., for Schematic Design Development
Attachments: 1. Attachment A - Second Amendment to the Service Agreement
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo/Audio
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To:                     Parks and Recreation Commission Members and Staff

 

From:                     Jeff Brauer, Director of Parks and Recreation

 

Title

Third Amendment to the Service Agreement for the Recreation Center Feasibility Study with Barker Rinker Seacat Architecture, P.C., for Schematic Design Development

Body

________________________________________________________________________________

 

Executive Summary

 

Staff will soon seek Town Council approval of a Resolution approving the Third Amendment to the Service Agreement with Barker Rinker Seacat Architecture (BRS), P.C. to complete schematic design for the Sports Development Center following the Recreation Center Feasibility Study.

 

Developing a sports center is consistent with the Council-approved Parks and Recreation Master Plan and Strategic Plan. Since its inception, the department has thoughtfully planned, implemented and maintained public recreation facilities enhancing active lifestyles, health and wellness, youth development and multi-generational social interaction since its inception.

 

Staff worked with BRS to complete an Indoor Recreation Feasibility Study throughout 2021. The purpose of the study was to assess community programming needs, development costs, consider operational impact and set a general timeline for the next indoor recreation facility. Now that the study is complete and public feedback obtained, the next step in formalizing facility development is schematic design.

 

The schematic design phase of the project is intended to identify final facility programming and the spatial relationship between components, set initial cost estimates and determine regulatory requirements. The design will include a site plan, floor plans, elevations and renderings.

 

Schematic design will form the basis of decision making regarding the final facility program and financing structure. It is anticipated that this process would run concurrently with the rezoning of the Acme Brick property for the Brickyard project. Once approved, the Town would enter into a formal lease agreement with Confluence that would finalize the agreement between the parties and initiate the funding mechanisms required to move to the next steps of design development and construction documents. Much of the schematic design phase may be applied to another site if Council should choose not to move forward at that time.

 

Discussion

 

BRS will hold the prime agreement with the Town of Castle Rock for the (SD) Schematic Design phase and sub-consultant agreements with all team members included in the proposal. Future phases of work may be contracted directly through Confluence Company.

 

The conceptual design of the facility includes a Phase 1 building of approximately 132,000 SF, with a potential Phase 2 of an additional 50,000 SF. The overall project site for the sports development center includes 11 acres. This facility will be the third public recreation center in the Town of Castle Rock. The facility goal is focus on the skills development and sports competition for Castle Rock residents providing the opportunity for competitive leagues and tournament play close to home. Traditional fitness and community facilities will enhance health and wellness in addition to providing core recreational and community amenities which are presently in demand.

 

RECREATION SPACES

 

The facility program includes a minimum of four tournament hard-court surfaces with an additional two planned for future phasing. A recreational hard-court surface would also be planned for daily use by the community. A large open weights and fitness space will be included along with two to four individual group fitness and aerobics rooms. The facility will also include a large public event space, multi-use gathering and programming areas, party rooms, child watch, e-sports gaming, fitness assessment and therapy rooms, along with general administration and support spaces.

 

AQUATIC COMPLEX

 

The aquatic space will include a 10-lane (25 yard) by 10-lane (25 meter) competitive swimming pool, along with a three or four lane warm-up pool. All associated spaces required for competitive swim venues will be included such as guard rooms, aquatics offices, meet management rooms and spectator seating. Additional amenities such as diving boards, slack lines and other programming considerations may be included based on budget. No waterslides or deep-water diving space is anticipated.

 

PHASING

 

The current facility program has been developed to maximize the use of the site. It has been broken into two development phases, knowing that the entire build out will likely not possible within the current budget. BRS will schematically design the entire facility during the (SD) phase of the project so that future development and construction can include any necessary, site improvements that will better facilitate a future Phase 2 construction process. Design fees include a breakout for (SD) service for the Phase 1 and Phase 2 Facility Design.

 

SUSTAINABILE DESIGN

 

The project will be designed to be as sustainable as possible and will meet all local and regional building codes adopted by the town of Castle Rock. The design team shall consider all sustainable approaches that fit within the project budget; however, the project will not be following a sustainable rating program such as LEED or Green Globes.

 

History of Past Town Council, Boards & Commissions, or other Discussions

 

Staff presented a Sports Development Center Discussion / Direction item to the Parks and Recreation Commission and Town Council in May 2022. At the Council meeting, staff received direction to obtain public feedback on the proposal, and staff issued an online questionnaire and hosted an open house in June 2022 at the Millhouse at Philip S. Miller Park.

 

Budget Impact

 

A services agreement was originally issued with BRS to provide the services of completing an Indoor Recreation Facility Feasibility Study for an initial amount of $49,879. The First Amendment to the contract with BRS for Recreation Feasibility did not modify the initial contract amount. The Second Amendment increased the contract cost by $6,390 for an amended contract cost of $56,269 (Attachment A).

 

Total fees for the Third Amendment for Phase 1&2 Schematic Development, including reimbursable expenses of $576,650, will increase the BRS contract cost to $632,919. Contract cost will be expensed to the Parks and Recreation Capital Other Professional Services item number 130-5275-452.30-70.

 

Proposed Motion

 

There are no proposed motions required at this time. This agenda item is intended to be informational only.

 

Attachments

 

Attachment A - Second Amendment to the Service Agreement