To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
From: Daniel Sailer, Public Works Director
Title
Resolution Approving an Equipment and Goods Purchase Agreement with Envirotech Services, Inc., for the Purchase of 2500 Tons of Ice Slicer
Body
________________________________________________________________________________
Executive Summary
The purpose of this memo is to request final approval for the expenditure of funds to purchase 2,500 tons of Ice Slicer from Envirotech Services Inc. This product is one presently approved for use in the Town’s Snow and Ice control program. The community values safety on Town roadways and we use this material to assist with improving safety on Town roadways during snow and ice control operations in support of this community value. Approximately 3,000 tons of material is needed to ensure supply for a typical snow season between November and April. Presently 500 tons remains from the 2021/2022 season. The expenditure is a budgeted expenditure however current inflation and higher transportation costs have increased the price from last year by $8 per ton (7.3%). Typically, the product is purchased during the “Early Fill” promotion which reduces the price per ton, however this year’s “Early Fill” promotion has been suspended by the supplier. The pricing for the product is from a competitive state bid which allows the Town to purchase the material at that pricing. The cost to complete this purchase is $293,950 at $118 per ton (rounded). Requests for quotes for similar products from other vendors were.
QwikSalt (Compass Minerals) - No Reply Received
Ice Kicker (SaltWorx) - $125 per ton (rounded)
Torch RT (GMCO) - $123 per ton (rounded)
The 2022 budget for this purchase is $216,000.00. Under the guidance and concurrence of the Finance Department, the cost for this expenditure will be covered under existing appropriation until a budget amendment can be completed in the third quarter.
The item was presented to the Public Works Commission on July 11, 2022, which unanimously voted to recommend approval of the resolution to approve the purchase of 2,500 tons of Ice Slicer.
Budget Impact
The funding source for the proposed expenditure is:
120-3110-431.61-20 $293,950.00
Staff Recommendation
The Public Works Commission, and staff recommends that Town Council approve the Resolution as introduced by title.
Proposed Motion
“I move to approve the Resolution as introduced by title.”
Alternative Motions:
“I move to approve the resolution as introduced by title with the following changes ______”
“I move to continue this item to a future Town Council agenda”
Attachments
Resolution
Exhibit 1: Equipment and Goods Purchase Agreement