To: Members of the Public Works Commission
From: Frank N. Main, Project Manager
Title
A Resolution Approving a Services Agreement with Alfred Benesch & Company for Construction Administration Assistance and Inspection Services for the Ridge Road Widening and Plum Creek Parkway Widening Phase 2 Projects
Body
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Executive Summary
The purpose of this memo is to obtain a recommendation to approve a resolution to retain Alfred Benesch & Company (Benesch), as the Town’s Construction Administration Assistance and Inspection Consultant for the Ridge Road and Plum Creek Parkway Widening Phase 2 Projects. The scope of this work includes oversight, inspection and construction management activities to support the Town’s Ridge Road Widening and Plum Creek Parkway Widening Phase 2 construction projects.
The scope of work in this service agreement covers the period from Notice to Proceed (anticipated to be June 21st, 2022) to project closeout (estimated to be July 31st, 2023).
• Anticipated Construction of the Projects: June, 2022 to June 2023
o Ridge Road Widening from June, 2022 to November, 2022
o Plum Creek Parkway Widening Phase 2 from June, 2022 to June, 2023
History of Past Town Council, Boards & Commissions, and Other Discussion
Plum Creek Parkway Widening Phase 2
• April, 2018 - approved resolution for the design of the Plum Creek Parkway Widening project.
• September, 2019 - approved resolution to construct Phase 1A of the project improvements.
• March, 2020 - approved resolution to construct Phase 1B of the project improvements.
• Construction contract approval is planned for June of this year
Ridge Road Widening
• May, 2017 - approved resolution for the design the Ridge Road Widening project
• April, 2022 - approved resolution to construct the Ridge Road Widening project
Discussion:
Three firms, Benesch, Martin/Martin and David Evans and Associates submitted proposals for the Construction Administration Assistance and Inspection Services. A thorough selection process was utilized to evaluate and recommended a consultant for these services. The selection was based on the following criteria:
• Fee
• Firm’s Experience
• Assigned Personnel
• Project Management Approach and Motivation/Availability
Below is the ranking of the firms based on using the criteria listed above:
Total Ranking Consultant
#1 Benesch
#2 Martin/Martin
#3 David Evans and Associates
Staff identified Benesch as the consultant that best meets the criteria set in the RFP. Benesch is a reputable firm that has successfully completed projects of a similar scope and nature. Staff contacted other municipalities for references and each one had outstanding comments describing Benesch’s work ethic and construction knowledge. Town staff is proposing to enter into an agreement with Benesch to perform the Construction Administration Assistance and Inspection Services for the Ridge Road and Plum Creek Parkway Widening Phase 2 Projects for a total amount of $474,100 (rounded). Town staff also requests a Town managed contingency in the amount of $47,400 (rounded) for any unanticipated issues that may arise during the construction.
Budget Impact
The funds necessary for the Construction Administration Assistance and Inspection Services have been included in the 2022 project budgets as shown below.
SERVICE AGREEMENT COSTS
Service Agreement Amount (rounded) $474,100
Town Managed Contingency (10%) (rounded) $47,400
Total Encumbrance $521,500
FUNDING BREAKDOWN
Account Available Contract Contingency
Fund Number Budget Amount (10%) Total
Ridge Road Widening 135-3175-431.78-84 $1,090,858 $255,200 $25,500 $280,700
Plum Creek Parkway Widening 135-3175-431.77-05 $269,000 $218,900 $21,900 $240,800
$521,500
Staff Recommendation
Staff recommends Public Works Commission recommend that Town Council approve the Resolution as introduced by.
Proposed Motion
“I move that Public Works Commission recommend Town Council approve the Resolution as Introduced by title.”
Alternative Motion:
“I move that Public Works Commission recommend Town Council approve the resolution as introduced by title with the following changes ______”
Attachments
Resolution
Agreement