To: Honorable Mayor and Members of Town Council
From: David L. Corliss, Town Manager
Title
Discussion/Direction: Follow up to Council Direction on Alternative Motions
Body
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Executive Summary
At the October 5, 2021 Town Council meeting, Council directed staff to provide a memorandum on the issue of providing alternative motions on Council agenda public hearing items. Examples of alternative motions are provided below and in the attached memorandum from the Development Services Department (Attachment A).
Option 1 Motion: Approval
“I move to approve the resolution as introduced by title.”
Option 2 Motion: Approval with Conditions
“I move to approve the resolution as introduced by title, with the following conditions: (list conditions).”
Option 3 Motion: Denial
“I move to deny the Resolution as introduced by title, based on the following findings: (list specific code sections that support the reasons for denial).”
Option 4 Motion: Continue item to the next hearing (if more information is needed to make decision)
“I move to continue this item to the Town Council meeting on xx date to allow additional time to (list information needed).”
Discussion
Staff can include in staff memorandums on public hearing items similar alternative language. Obviously, items will differ on the appropriateness of alternatives. Reasons for making a motion that is an alternative from the staff recommended motion, must come from an individual Councilmember at the public hearing and include specific reasons for the action. If appropriate, it is likely to be staff’s recommendation that if a majority of Council desires a motion that is not supported by the staff analysis, that the item be continued to ensure that the findings supporting the alternative motion have an appropriate legal basis and necessary wording. Alternative language on resolutions to approve contracts for projects (e.g. Castle Rock Water or Public Works capital projects) can also be provided as Council directs.
Attachments
Attachment A: Development Services Memo