To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
From: Trish Muller, CPA, Finance Director
Title
Ordinance Approving the First Amendment to the 2021 Fiscal Year Budget by Making Supplemental Appropriations for the 2021 Fiscal Year (Second Reading - Approved on First Reading on April 20, 2021 by a vote of 7-0)
Body
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Executive Summary
The charter for the Town of Castle Rock allows for amendments to budget appropriations, including requests for supplemental appropriations that require approval by ordinance (Section 9.10). The Finance Department prepares budget amendments for Town Council consideration based on needs that may arise throughout the year. The number of budget amendments varies by year depending on needs/opportunities as they are identified. The chart below shows supplemental appropriations for the last five years.
Supplemental expenditure requests in this proposed First Amendment to the 2021 Budget total $5,720,437, with the majority requested for Castle Rock Water and Parks projects, and additional revenue totaling $125,000. Descriptions of requested items are included in Attachment B. The Finance Department has reviewed all requests and has determined that sufficient funding is available to accommodate this proposed First Amendment to the 2021 Budget. A summary of requested items follows.
Discussion
Major requests included in this budget amendment are described below and are grouped by Town priority. All requested changes to appropriations are referred to in Attachment B and increase total townwide expenditures for 2021 by $5,720,437.
Ensuring our water future
• Castle Rock Water request supplemental appropriation of funds totaling $3,306,984, which includes Glovers waterline replacement, a Police Department parking lot floodwall, Plum Creek Water Reclamation Authority (PCWRA) capital buy-in, new billing software, well repair and maintenance, continued work on the supply and demand model, two new plant operation positions, and a new billing specialist position. These positions were planned for 2022 but are being requested for mid-2021, due to higher than anticipated demand mostly from growth.
Enhancing our transportation
• The Public Works Department requests supplemental appropriation in the Transportation Fund in the amount of $265,000, which includes an Alley Master Plan project that was deferred into 2021 and additional funding for roadway maintenance striping.
Enhancing strong parks and recreation
• The Parks Department requests supplemental appropriation in the Parks Capital Fund in the amount of $1,300,000 for design and construction costs for the Cobblestone Ranch park.
Other Town funds and initiatives
• The Facilities division is requesting supplemental appropriation for remediation and final site work at 830 N. Wilcox, and ongoing Americans with Disabilities Act (ADA) improvements at the Police Station.
• Other townwide requests include improvements with the Fire Training Tower, rock scaling around the Rock, Municipal Court furniture, and the purchase of Police ammunition and weapons. These requests were all budgeted for 2020 but were placed on hold or delayed until 2021, due to the COVID-19 pandemic.
The supplemental amount of expenditures requested in this amendment are shown below and are grouped by Town fund.
Budget Impact
As presented in Attachment C, the Finance Department has ensured that funding is available through either revenues and/or fund balance for these requested items while maintaining adequate reserves within each fund.
Staff Recommendation
Staff recommends that Town Council approve the Ordinance.
Proposed Motion
“I move to approve the Ordinance as introduced by title, on second reading.”
Attachments
Attachment A: Ordinance
Attachment B: Requests for Supplemental Appropriation
Attachment C: Estimated Ending Funds Available for 2021