To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
From: Elizabeth Allen, Senior Assistant Town Attorney
Title
Resolution Approving Use of Electronic Signatures For The Execution of Town of Castle Rock Documents
Body
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Executive Summary
Many municipalities have recently adopted rules, regulations, and policies expressly allowing for Council to use electronic signatures to execute legal instruments that come before Council.
Staff has been utilizing DocuSign to obtain electronic signatures on agreements that do not require Town Council approval and on internal documents in order to maintain the level of service to process approvals. Town staff along with the Division of Information Technology researched and tested software to ensure it met our security requirements over the past year. When executive orders required reduced in person working conditions, DocuSign was implemented.
With the approval of remote Council meeting attendance, obtaining staff and Council signatures on Council-approved documents, staff is proposing a Resolution to formalize approval of electronic signatures on administratively approved agreements in addition to electronic signatures on Council approved documents.
Staff has confirmed that State Statute allows for and the State Archivist accepts electronic signatures as valid for official documents.
The proposed Resolution would provide the ability to utilize electronic signatures if needed.
Proposed Motion
“I move to approve the Resolution as introduced by title.”
Attachments
Attachment A Resolution