Town of Castle Rock - File #: DIR 2020-047

Date	Ver.	Action By	Action	Result	Action Details	Meeting Details	Video/Audio
12/15/2020	1	Town Council	Approved	Pass	Action details	Meeting details	Video

To: Honorable Mayor and Members of Town Council

From: David L. Corliss, Town Manager

Title

Discussion: Town Council Liaisons to Boards and Commissions and Other Agencies [for designations on January 5, 2021]

Body

________________________________________________________________________________

Executive Summary

The boards and commissions are being reviewed with Town Council at the meeting on December 15 - No decisions will be made at this meeting, rather this will be an agenda item again on January 5 when Council will be asked to make final appointments and designations for these boards and commissions. Below is a current list of the various boards, commissions, and other committees or agencies which a member of Town Council has represented or served as a liaison, and the meeting times. Where current Councilmembers have served on these boards such current designation is noted.

TOWN BOARDS AND COMMISSIONS
Board of Adjustment Decides requests for zoning and sign variances and some appeals of administrative decisions Meets: 1^st Thursdays at 6:00 p.m.,Town Hall Council Liaison: VACANT	Board of Building Appeals Decides appeals of decisions made by the Chief Building Official Meets: 1^st Mondays of March, June, September, December 6:00 p.m., Town Hall Council Liaison: VACANT	Castle Rock Water Commission Makes recommendations related to the master planning of Water capital improvements, rates and fee structures and other policies Meets: 4^th Wednesdays at 6:00 p.m., Castle Rock Water Council Liaison: Johnson Alternate: VACANT
Design Review Board Reviews development applications that require a Downtown site plan Meets: 2^nd and 4^th Wednesdays of each month at 6:00 p.m., at Town Hall Council Liaison: VACANT	Downtown Development Authority Adopts and implements the plan of development for Downtown Castle Rock and works to facilitate economic development and redevelopment Downtown Meets: 1^st Thursdays and 3^rd Thursdays as needed, at 4:00 p.m. Council Liaison: VACANT (voting) Alternate: Bracken	Election Commission Adopts reasonable rules related to the conduct of elections Meets: As scheduled No Council Liaison
Historic Preservation Board Designates historic structures as landmarks at the local level and reviews construction requests in Craig and Gould to maintain the area’s historic and cultural heritage Meets: 1^st Wednesdays at 6:00 p.m., Town Hall. Council Liaison: VACANT	Parks and Recreation Commission Makes recommendations to Town Council regarding Parks and Recreation operations Meets: 3^rd Wednesdays at 5:00 p.m., at the Millhouse Council Liaison: Johnson Alternate: Bracken	Planning Commission Reviews development requests, zoning change requests, and other related land proposals Meets: 2^nd and 4^th Thursdays at 6:00 p.m., Town Hall. Council Liaison: Gray Alternate: VACANT
Public Art Commission Acquires art for public buildings and parks within the Town Meets: 2^nd Thursdays at 4:00 p.m., at the MAC Council Liaison: Rotating	Public Safety Commission Advises Town Council and Town staff regarding levels of service, funding and other issues related to Town Fire and Rescue and Police operations Meets: 1^st Thursdays at 3:00 p.m., at Police Station or Fire Headquarters Council Liaison: VACANT	Public Works Commission Makes recommendations related to the master planning of capital improvements and the development of the Town’s infrastructure and transit Meets: 1^st Mondays at 5:30 p.m., Public Works Service Center. Council Liaison: Johnson Alternate: VACANT
Audit Committee Reviews results of the independent audit of Town financial statements that is required annually by State law and Town Charter Meets: Bi-annually, as needed Town Hall Council Liaison: Gray Alternate: VACANT	Police Forfeiture Committee Reviews and decides on expenditures of Castle Rock’s Police resources resulting from assisting State or Federal agencies in seizures of illegal items. Meets: As needed Council Liaison: VACANT	Water Resources Committee Reviews and makes recommendations on major water infrastructure projects or complex water resource issues or agreements Meets: 1^st Tuesdays at 3:30 p.m., Town Hall Council Liaison: Bracken Alternate: VACANT
CASTLE ROCK ORGANIZATIONS
Castle Rock Economic Development Council Board Provides services to firms relocating to or expanding in Castle Rock Meets: Quarterly on the 1^st Thursday at 11:30 a.m. Council Liaison: Gray (voting) Alternate: VACANT	Castle Rock Economic Partnership Award-winning group of representatives cooperating on economic development issues in Castle Rock Meets: 2^nd Tuesdays at 3 p.m. Council Liaison: Gray Alternate: Bracken	Castle Rock Fire Volunteer Pension Board Decides on issues related to this program through the Fire and lice Pension Association of Colorado (FPPA) Meets: Semiannually (requires Mayor as voting member) Council Liaison: Gray
Chamber of Commerce Board of Directors A nonprofit organization that delivers events, programs and initiatives to boost business and economic success Meets: 4^th Thursdays at 11:30 a.m. Council Liaison: VACANT Alternate: Bracken	Downtown Merchants Association A nonprofit organization made up of Downtown business and property owners, which aims to create a sense of place in the heart of Castle Rock Meets: 3^rd Thursdays at 4 p.m. Council Liaison: Bracken(voting) Alternate: VACANT
REGIONAL ORGANIZATIONS
Centennial Airport Community Noise Roundtable Aims to reduce and mitigate noise impacts from users of Centennial Airport Meets: 1^st Wednesdays at p.m. Council Liaison: Gray Alternate: VACANT Staff: Sandy Vossler	Chatfield Watershed Authority Promotes protection of water quality in the Chatfield Watershed, including for recreation and drinking water supplies Meets: 4^th Wednesdays at 2 p.m. in May, Aug, Nov. Council Liaison: VACANT Alternate: VACANT	Cherry Creek Basin Water Quality Authority Aims to improve, protect and preserve water quality in Cherry Creek and the Cherry Creek Reservoir Meets: 3^rd Thursdays at 8:30 a.m. Council Liaison: Johnson Staff: David VanDellen
Colorado Municipal League (CML) Policy Committee Makes position recommendations on known or expected legislation of the Colorado General Assembly to CML’s executive board Meets: Varies - 1 Friday at 10 a.m. in Feb., Oct., Dec. Council Liaison: VACANT (voting) Staff: Kristin Read	Denver Regional Council of Government (DRCOG) Collaborates to establish guidelines, set policy and allocate funding in the areas of transportation and personal mobility, growth and development, and aging and disability resources Meets: 3^rd Wednesdays at 6:30 p.m. Council Liaison: VACANT (voting) Alternate: Gray Staff: Julie Kirkpatrick, Thomas Reiff	Metro Mayors Caucus The Mayor serves on this organization of mayors who work together on issues of regional importance Meets: Quarterly Council Liaison: Gray
Douglas County Housing Partnership Aims to preserve, provide and develop housing choices within the County Meets: 4^th Tuesdays at 8 a.m. Council Liaison: VACANT Alternate: Gray Staff: Julie Kirkpatrick	Douglas County Youth Initiative Coordinates local youth-serving efforts and programs. Meets: 2^nd Mondays at 8:30 a.m. Council Liaison: VACANT Alternate: Gray	Partnership of Douglas County Governments Facilitates information sharing among public entities within Douglas County to achieve efficiencies and improvements to services Meets: 3^rd Wednesdays at 7:30 a.m., bi-monthly Council Liaison: VACANT Alternate: Gray (All members of Council welcome to attend)