Castle Rock Banner
Share to Facebook Share to Twitter Bookmark and Share
File #: RES 2020-040    Version: 1 Name:
Type: Resolution Status: Passed
File created: 3/16/2020 In control: Town Council
On agenda: 3/17/2020 Final action: 3/17/2020
Title: Resolution Approving Town Council Meeting Special Procedures During Declared Disasters
Attachments: 1. Resolution, 2. Procedures
Related files: RES 2020-045, RES 2020-044, ORD 2020-015

To:                     Honorable Mayor and Members of Town Council

 

From:                     Elizabeth Allen, Senior Assistant Attorney

 

Title

Resolution Approving Town Council Meeting Special Procedures During Declared Disasters

Body

________________________________________________________________________________

 

Executive Summary

 

Due to the Declaration of a Disaster, it may not be practical or in the public interest for the Council and the public to gather at a physical setting given federal and state agencies social distancing recommendations.

 

The Resolution enables Town Council to adopt a policy that allows for both telephonic and web-based council meetings, if deemed necessary during this COVID-19 Declared Disaster. Pursuant to the Electronic Participation portion of the Policy, some members of Council may phone-in to otherwise in-person Council Meetings. The Policy further allows for participation and voting in legislative matters by the phone-in members of Council.

 

Additionally, this Policy provides the mechanism for fully virtual meetings (referred to as “Connected Meetings“ in the Policy), where both Town Council and public participants would utilize an on-line and telephonic platform, ensuring the public has adequate ability to participate in the meeting while Council conducts business. Again, the Policy provides for participation and voting in legislative matters by all remote-access members of Council.

 

Town staff recommends the adoption of the Resolution and Policy regarding Town Council Special Procedures During Declared Disasters.

 

Proposed Motion

 

“I move to approve the Resolution as introduced by title.”

 

Attachments

 

Attachment A                     Resolution

                     Exhibit 1                     Procedures