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File #: RES 2020-025    Version: 1 Name:
Type: Resolution Status: Passed
File created: 2/17/2020 In control: Town Council
On agenda: 3/3/2020 Final action: 3/3/2020
Title: Resolution Approving a Construction Contract with Straight Line Sawcutting, Inc. for the 2020 Town Facility Parking Lot Improvement Project
Attachments: 1. Attachment A: Resolution, 2. Attachment B: Project Site Maps, 3. Attachment C: Project Bid Summary

To:                     Honorable Mayor and Members of Town Council

 

From:                     Frank Castillo, Project Manager

 

Title

Resolution Approving a Construction Contract with Straight Line Sawcutting, Inc. for the 2020 Town Facility Parking Lot Improvement Project

Body

________________________________________________________________________________

 

Executive Summary

 

The purpose of this memorandum is to request Town Council approval for entering into a construction contract (Attachment A) Straight Line Sawcutting, Inc. to perform parking lot maintenance activities.

 

Maintaining the Town’s Facility parking lots is important for public safety, and a means to preserve and extend the useable life of the pavement. The 2020 Town Facility Parking Lot Improvement Project will address the parking lots at Service Center, Front and Back lots, Red Hawk Club House, Red Hawk Maintenance Shop, Rhyolite Park, Recreational Center, Milestone Pump Station, Miller Treatment Plant, A7 Well Field, and Castle Oaks Lift Station, as shown on the attached maps (Attachment B).

 

Discussion

 

The Town’s goal for these improvements is to preserve and extend the life of the Town’s facilities parking lots by making annual improvements to selected parking lots. These goals are met when proper parking lot maintenance is provided.

 

Staff has established a five-year plan that will address maintenance for Town facility parking lots by evaluating the parking lot condition with onsite inspections. Different types of maintenance treatments, such as asphalt mill and overlay, asphalt patching, seal coat, and concrete pavement panel replacement are identified based on the condition of the pavement.

 

The invitation to bid for construction of the project was advertised in January 2020. Bids were opened for the project on January 29, 2020. A summary of the bid results is attached (Attachment C). The low bid was checked for accuracy, references were contacted, and contract compliance was met. Staff believes that the low bidder is qualified to perform the work associated with the respective maintenance contract. It is anticipated that construction for the 2020 Town Facility Parking Lot Improvement Project will begin in late August with completion by late September 2020. The reason for the late summer start is school will be back in session, this translates to less usage of the parking lots during the work week.

 

Budget Impact

 

The budget from the General Long Term Planning Fund, account 136-1875-418-40-31 for the Service Center front and back lots, Rhyolite Park and the Recreational Center is $309,412. The budget from account 214-5375-453-70-10 for the Red Hawk Club House, and the Maintenance Shop is $120,000. Castle Rock Water’s budget from the Facilities Paving Program, account 210-4275-442-78-01 for Milestone Pump Station, Prairie Hawk A7 Well Field and Miller Treatment Plant is $142,000, with the Castle Oaks Lift Station from account 213-4575-445-78-76 with a budget of $20,000. Castle Rock Water will request a first quarter budget amendment to fully fund this maintenance treatment for their account. The low bid for all identified work is $353,403, plus a 10% contingency of $35,340 for unforeseen conditions for a total recommended encumbrance to complete the contract of $388,743.

 

Staff Recommendation

 

Staff is recommending Town Council approve the acceptance of the bid for the 2020 Town Facility Parking Lot Improvement Project, and approval of the construction contract with Straight Line Sawcutting, Inc. for the amount identified.

 

The Public Works Commission recommends approval as well.

 

Proposed Motion

 

“I move to approve the Resolution as introduced by title.”

 

Attachments

 

Attachment A: Resolution

Attachment B: Project Site Maps

Attachment C: Project Bid Summary