To: Honorable Mayor and Members of Town Council
From: Kristin Zagurski, Assistant Town Manager
Jack Cauley, Police Chief
Norris Croom, Fire Chief
Title
Resolution Approving a Construction Contract with Bryan Construction, Inc. for Construction of the Public Safety Training Facility - North Building
Body
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Executive Summary
Town Council in 2014 adopted a facilities study that outlined options for meeting existing needs and accommodating future growth with regard to operations and maintenance space for all Town departments. In recent years, much progress has been made implementing the study. Construction of a final building at the Town’s Public Safety Training Campus at Park and Malibu streets is the next step in the plan.
The purpose of this memo is to seek Council’s approval of a construction contract with Bryan Construction Inc. to build a 6,000-square-foot classroom facility on Town-owned property at 301 Malibu Street. DLH Architecture designed the facility and will continue to work with the Town throughout construction to ensure a high-quality end product.
Discussion
The Town began development of its Public Safety Training Campus in 2001, when it built a live burn tower at 303 Malibu Street, northwest of Park Street and Wolfensberger Road. Financial limitations prevented further development of the training campus until 2014, when the Town leased classroom and office space and vehicle bays in a building at 1335 Park St. That facility was used by not only the Fire and Police departments for training purposes, but also by other departments Townwide. The Town’s lease at that location was terminated at the owner’s request at the end of 2018.
The Public Safety Training Facility North Building is proposed to be built on a half-acre site the Town purchased in 2006 at 301 Malibu Street. The building would reestablish classroom space at the Public Safety Training Campus in the way of a multi-room training building, with both classroom and tactical training spaces, and ancillary amenities - including parking. (The vehicle bay and office space needs were met with the Town’s 2017 purchase of the Public Safety Training Facility South Building at 1259 Park St.)
The Fire and Police departments collaborated on the proposed building’s design, which is anticipated to meet both departments’ needs for several years, as prescribed by the space study. The proposed building also fulfills the space study tenet of opting to build first on properties the Town owns.
For the bidding for the building project, a multi-selection process was used. First, a request for qualifications was advertised. Fourteen construction firms submitted qualifications in response to that solicitation, and six were approved to move forward in the process. Qualifications included the quality and content of the submittal, as well as demonstrated experience working on similar projects.
Of the six firms qualified to submit bids, three did so. Staff held interviews with the lowest two bidders, whose total bid amounts were within about $19,000 of each other. Following that process, staff is recommending Council approve the attached contract with Bryan Construction, who provided the low bid for this project.
Bryan’s base bid was $1,677,873. With builder’s risk insurance, Bryan’s total bid came to $1,682,673, compared to $1,701,500 from the second lowest bidder, Calahan Construction Services. The final bid, totaling $2,024,040, came from Buildings By Design.
Staff is requesting Town Council approval of a $1,682,673 construction contract between the Town of Castle Rock and Bryan Construction for the Public Safety Training Facility North Building project, plus a Town-managed contingency of $160,000, for a total authorized expenditure not to exceed $1,842,673.
Additional project costs that are not a part of this proposed contract include $521,028 for permit/system development fees, materials testing, engineering security and IT infrastructure, and furnishings and equipment. Existing allocations include $114,190 for design and $87,410 for project management, resulting in a total overall project cost of $2,565,301.
The initial $3 million public safety training project budget, which has been used to purchase and renovate the building at 1259 Park St. and to develop the proposed building, has $1,021,377 remaining available. That means an additional appropriation of $1,342,324 will be needed to accommodate this project. If Council approves this contract tonight, this amount will be included in the Second Quarter Budget Amendment, which is anticipated to be on Council’s July 2 meeting agenda for first reading. The project could proceed ahead of that amendment being formally adopted, because sufficient cash flow is available for the project within the General Fund.
Budget Impact
The original public safety training project budget was funded from several sources, due to the varying needs and uses of the project. Staff proposes using the same funding structure to fund the additional $1,342,324 in requested appropriations:
General Fund Fund Balance (General Tax Dollars): 43% $581,674
General Long-Term Planning (Building Use Tax): 17% $223,721
Fire Capital (Impact Fees): 16% $214,772
Police Capital (Impact Fees): 16% $214,772
Facilities Capital (Impact Fees): 8% $107,386
Schedule
Upon approval, Bryan Construction would be provided with a formal notice to proceed on June 19, 2019. Completion is expected in early 2020.
Staff Recommendation
Staff recommends approval of the construction contract between the Town of Castle Rock and Bryan Construction for the construction of the Public Safety Training Facility North Building.
Proposed Motion
“I move to approve the resolution approving the contract between the Town of Castle Rock and Bryan Construction for the construction of the Public Safety Training Facility North Building.”
Attachments
Attachment A: Resolution
Attachment B: Contract with Bryan Construction