To: Parks and Recreation Commission Members and Staff
From: Jeff Brauer, Director of Parks and Recreation
Title
Proposed 5-Year Capital Improvement Plan Draft
Body
________________________________________________________________________________
Executive Summary
The purpose of the proposed Parks and Recreation Capital Improvement Plan (CIP) is to direct the vision and implementation for all parks, open space, trails and recreation capital projects over the next five years. This memo includes funding and schedule information for the projects proposed. Parks and Recreation staff will present the proposed plan to residents, Parks and Recreation Commission and Town Council for review and approval as a part of the 2020 budget process.
Staff evaluated proposed 5-year CIP projects within existing parks and recreation facilities based upon safety, condition and opportunities to expand and improve service levels. New parks and recreation facilities are assessed using a matrix to determine priorities and service levels. The Parks and Recreation Impact Fee (Capital Fund) study, performed annually by Finance, directs the timing of both indoor and outdoor recreation facilities. The approved 2015 Castle Rock Parks and Recreation Master Plan provides the overall vision for capital improvements.
Discussion
The Parks and Recreation Department’s budget includes five capital funds. The following funding sources and respective purposes are described below, as well as a summary of proposed projects for the next five years.
1. PARKS AND RECREATION CAPITAL FUND
The Town funds new parks and indoor facilities using an impact fee charged to new development under the adopted philosophy that growth should pay for the impacts created by growth. The Parks and Recreation Capital Fund generates revenues through fees charged on new residential building permits. Fees must be used to fund new parks, indoor recreation facilities and outdoor pools.
Over the next five years, the focus on new facilities will include the development of regional facilities, local parks and setting aside funds for a new indoor recreation facility.
The Town will invest in regional facilities through the development of water-based recreation at Rueter-Hess Reservoir through the Town’s partnership with the Rueter-Hess Recreation Authority. The Town provides an annual $219,000 contribution to develop parking, trails and other amenities at the new reservoir to bring water-based recreation to Castle Rock residents. Equal contributions from other members allows the Town to leverage its investment in this exciting new recreation resource.
The Town will also continue to work toward the master-plan established goal of providing parks within walking distance of all residents by opening Deputy Zack S. Parrish III Memorial Park in 2019, constructing a new neighborhood park in Cobblestone Ranch in 2020 and constructing an additional neighborhood park by 2022. The Town will also maintain funds in capital reserve to construct a future indoor recreation facility with a proposed 2026 opening.
Debt was issued in 2013 to construct the Miller Activity Complex. Approximately $710,000 is scheduled to be paid annually from the Parks and Recreation Capital Fund through 2033 for the purpose of paying Certificates of Participation (COP) debt service.
The following schedule shows proposed projects and the funding available in the Parks and Recreation Capital Fund over the next 5 years.
2019 Proposed Expenditures = $1,240,149
• Design the next neighborhood park in Cobblestone Ranch
• Rueter-Hess Reservoir recreational development
• MAC debt service
The 2019 ending fund balance will be approximately $6,126,680.
2020 Proposed Expenditures = $4,820,250
• Construct a park in the Cobblestone Ranch neighborhood
• Rueter-Hess Reservoir recreational development
• MAC debt service
The 2020 ending fund balance will be approximately $4,444,830.
2021 Proposed Expenditures = $1,018,563
• Plan and design the next neighborhood park
• Rueter-Hess Reservoir recreational development
• MAC debt service
The 2021 ending fund balance will be approximately $8,116,151.
2022 Proposed Expenditures = $4,818,563
• Construct the next neighborhood Park
• Rueter-Hess Reservoir recreational development
• MAC debt service
The 2022 ending fund balance will be approximately $8,554,441.
2023 Proposed Expenditures = $7,028,063
• Indoor Recreation Facility Design Development
• Payoff MAC Debt - free up COP capacity and save nearly $2 million by retiring debt 11 years early
• Rueter-Hess Reservoir recreational development
The 2023 ending fund balance will be approximately $12,121,293.
2024 Proposed Expenditures = $2,000,000
• Indoor Recreation Facility Construction
• Rueter-Hess Reservoir recreational development - reassess capital contribution
The 2024 ending fund balance will be approximately $15,179,341. $20,000 available in 2025 to begin next indoor recreation facility construction, which is scheduled for completion in 2026.
2. CONSERVATION TRUST FUND AND DOUGLAS COUNTY SHAREBACK
Each year, approximately $425,000 is generated from the Colorado Lottery available for acquisition and/or improvements to parks and open space through the Conservation Trust Fund (CTF). Annually, set expenditures for the fund are approximately $200,000 to cover the annual salary of one full time parks and open space supervisor and annual park improvement projects, site furniture, Arbor Day expenditures, irrigation updates, volunteer projects, etc. The remaining funds are then available for acquisition and/or improvements. In addition, approximately $450,000 is generated by the Douglas County Open Space tax for the same purpose. The Douglas County Shareback tax will sunset by December 31, 2023 if not reauthorized by voters. The proposed 5-year CIP dedicates the majority of Shareback funding for repair and replacement projects to ensure all parks are in good condition before this important funding source expires.
2019 - Proposed Expenditures = $1,665,000
Deputy Zack S. Parrish III Memorial Park
• Enhancements to the new park
Metzler Ranch Community Park
• Replace eight dugouts and perform irrigation renovations
Mitchell Gulch Park
• Replace playground and construct a permanent parking lot
Miscellaneous Improvements
• Irrigation upgrades, park equipment, tree removal and replacement, signs, fencing, site furnishings, etc.
2020 Renovation Project Planning
• Design development for planned 2020 projects
Butterfield Crossing Pool
• Sand filter replacement and gutter weld
Philip S. Miller Park
• Fit ground project funded from Castle Rock Zip Line revenues
Plum Creek Park Playground Replacement
• Replacement of playground and site furniture
The 2019 ending fund balance will be approximately $970,000.
2020 - Proposed Expenditures = $1,150,000
Butterfield Park
• Tennis and basketball court replacement, playground relocation and replacement - will request partnership with Meadows Metropolitan District for additional funding
Philip S. Miller Park
• Event and overflow parking from new Wolfensberger Road access - construction to coincide with development of Meadows F16 P8
Bison Park
• Utility extensions for planned restroom/cellular antennae building
• Miscellaneous improvements
• Irrigation upgrades, park equipment, tree removal and replacement, signs, fencing, site furnishings, etc.
The 2020 ending fund balance will be approximately $520,000.
2021 - Proposed Expenditures = $850,000
Acquisition or supplemental renovation funding reserve
• Funds held in reserve for potential open space purchase or to add additional improvements to proposed renovation projects
Miscellaneous improvements
• Irrigation upgrades, park equipment, tree removal and replacement, signs, fencing, site furnishings, etc.
2022 Renovation Project Planning
• Design development for planned 2022 projects
The 2021 ending fund balance will be approximately $170,000.
2022 - Proposed Expenditures = $625,000
Castle Highlands
• Replace developer built playground and court surface
Recreation Center Playground
• Replace sun damaged plastic components
Miscellaneous improvements
• Irrigation upgrades, park equipment, tree removal and replacement, signs, fencing, site furnishings, etc.
Founders Park
• Pavilion and restroom improvements, concrete repair and replacement
The 2022 ending fund balance will be approximately $145,000.
2023 - Proposed Expenditures = $600,000
Centennial Park
• Renovate tennis and basketball courts that were not included in the Centennial Park renovation
Baldwin Park Playground
• Add swings and replace existing playground
Miscellaneous improvements
• Irrigation upgrades, park equipment, tree removal and replacement, signs, fencing, site furnishings, etc.
Combined CTF and Castle Rock Zip Line Revenue
• Construct permanent restrooms at The Amphitheater, utility connections and greenroom addition at Philip S. Miller Park
The 2023 ending fund balance will be approximately $350,000.
2024 - Proposed Expenditures = $150,000
Miscellaneous improvements
• Irrigation upgrades, park equipment, tree removal / replacement, signs, fencing, site furnishings, etc.
The 2024 ending fund balance will be approximately $350,000.
3. ANNUAL TRAIL IMPROVEMENTS - PARKS GENERAL FUND - CAPITAL
New concrete trail, missing sidewalks, soft-surface trails and ongoing repair and replacement of the existing trails is funded through sales tax allocated to the Transportation Fund. An annual appropriation of approximately $600,000 is made up for these purposes and is adjusted annually for inflation. Additionally, for regionally significant projects, the Town has leveraged additional funding through grants and partnerships.
The proposed priority for the 5-year trails CIP is to complete the Front Range Trail through the Town of Castle Rock. This project would complete the north/south East Plum Creek Trail and a trail along McMurdo Gulch, connecting the Woodlands, through Terrain and Cobblestone Ranch. The Town has the potential to secure a $2 million Great Outdoors Colorado Connect Initiative Grant, as well as, Douglas County and developer contributions to complete this important local and regional connection. In addition, soft-surface trails are proposed at Gateway Mesa and in the northeast quadrant of Castle Rock.
2019 - Proposed Expenditures = $2,073,593
East Plum Creek Trail Southern Extension
• Safeway to Crystal Valley Parkway - 2018 carryover for a 2-mile extension of the 10-foot wide concrete regional trail
Gateway Mesa Trail Extension Phase 1
• Funded by the Parks and Trails Foundation and Volunteers for Outdoors Colorado labor - adds new trails to existing open space property
Wrangler Park Sidewalk Connection
• Accessible sidewalk connection from Autumn Sage to Wrangler Park trails and Sage Canyon Elementary
Stairs at East Plum Creek and Sellars Gulch Trail intersection
• Partnership with Douglas County to connect downtown parking garage to the trail system
The 2019 ending fund balance will be approximately $0.
2020 - Proposed Expenditures = $285,000
Gateway Mesa Trail Extension Phase 2
• Funded by the Parks and Trails Foundation and Volunteers for Outdoors Colorado labor
Covey Sidewalk Connection
• Accessible sidewalk connection in the Woodlands neighborhood
Front Range Trail Design Development
• Engineering and permitting for approximately 5 miles of trails to complete the Front Range Trail through Castle Rock with Douglas County, Great Outdoors Colorado (GOCO) and developer partnerships. GOCO grant due August 2019. Completion could occur within the 3-year deadline with Town, GOCO and partner participation
The 2020 ending fund balance will be approximately $322,754.
2021 - Proposed Expenditures = $1,000,000
Front Range Trail Phase 1 Construction
• Cobblestone Ranch to the Cherry Creek Regional Trail
• Lanterns Trail
The 2021 ending fund balance will be approximately $45,896.
2022 - Proposed Expenditures = $700,000
Front Range Trail Phase 2 Construction
• Lanterns to Bell Mountain Ranch Parkway
• Terrain
The 2022 ending fund balance will be approximately $15,945.
2023 - Proposed Expenditures = $450,000
Industrial Tributary Design Development
• Pipe jacking project to extend the trail from Philip S. Miller Park and Miller’s Landing under Prairie Hawk and BNSF railroad to Downtown Castle Rock
Cobblestone Ranch / McCanta Backcountry Trails
• Extension from Terrain/Cobblestone Ranch through adjacent open space and McCanta Regional Park
The 2023 ending fund balance will be approximately $250,000.
2024 - Proposed Expenditures = $900,000
Industrial Tributary Proposed Construction
• Potential project construction with additional grant funding
The 2024 ending fund balance will be approximately $0.
4. GENERAL LONG TERM PLANNING FUND
The General Fund provides funding for large capital replacement items such as synthetic turf that is initially funded through growth but then must be replaced using sales-tax based revenues. Staff estimates a 15-year replacement schedule for synthetic turf and proposes the following capital replacement projects within the 5-year CIP. This fund is managed by the Town Manager’s office, therefore, ending balances are not shown.
2020 Butterfield Park - $216,000
• Replacement of synthetic turf and rubber on 150’ x 260’ field installed in 2005
2021 Gemstone Park- $295,000
• Replacement of synthetic turf on 180’ x 300’ field installed in 2006
2022 Matney Park - $295,000
• Replacement of synthetic turf on 180’ x 300’ field installed in 2007
2023 Rhyolite Regional Park - $491,000
• Replacement of 240’ x 360’ field with flared backstop turf installed in 2007
2024 Bison Park - $485,000
• Replacement of park and school field with Douglas County School District participation established in the Intergovernmental Agreement between the District and the Department for shared facility use
5. COMMUNITY CENTER FUND
Derived through user fees and sales and use tax, the Community Center Fund is used for maintenance and improvements to indoor recreation centers.
2019 - Proposed Expenditures = $288,054
MAC small field dasher board installation
• Containment of play for improved safety, playability and provide dedicated space for fitness classes
Leisure pool PDU replacement design engineering
• Engineering to replace dehumidifying system for the Recreation Center pools
Phase 3 HVAC Automation
• Centralize operation of the Recreation Center HVAC system
Lap Pool Mechanical Room Exhaust Improvement
2020 - Proposed Expenditures = $625,000
Gym and racquetball flooring - $215,000
• Floor has not had a complete refinishing (down to bare wood, since installed in 1988) - needed for proper adhesion
Gym backboard replacement - $30,000
• Mechanisms need replacement
Recreation Center Leisure Pool HVAC replacement - $320,000
New point-of-sale system - $60,000
• Replacement of multiple software products including EMS, Rec Biz and Team Sideline to one integrated product
2021 - Proposed Expenditures = $360,000
Free weight, circuit and spin studio flooring - $100,000
• Removal and replacement at the Recreation Center
Circuit weight equipment - $75,000
Leisure Pool play structure - $150,000
LED light conversion - $35,000
• Replace all remaining LED light fixtures in the Recreation Center
2022 - Proposed Expenditures = $400,000
MAC indoor field light conversion to LED - $50,000
• Replacement of florescent fixtures
Cardio and spin equipment replacement - $350,000
• Update of equipment and service life replacement
2023 - Proposed Expenditures = $450,000
Recreation Center make up air (MUA) - $50,000
• Unit for Leisure and Lap Pool
Recreation Center Pool dehumidification unit - $250,000
2024 - Proposed Expenditures = $350,000
Recreation Center RTU #2 and #4 - $160,000
• Weight room and Panorama Hall
Recreation Lap Pool - $100,000
• Diamond Brite coating for pool
Burgess Pool - $75,000
• Diamond Brite coating for pool