To: Honorable Mayor and Members of Town Council
From: Norris Croom, Acting Fire Chief
Title
Resolution Approving the First Amendment to Lease Agreement for Property Located at 1335 Park Street for Use as a Public Safety Training Facility
Body
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Executive Summary
This resolution is to allow the Town to continue to lease the building at 1335 Park Street for an additional six months. Since the original lease was signed in 2014, the building has been used primarily by police and fire for offices and training space. However, other Town departments, such as Human Resources, Water, and DoIT, use the training room for town-wide training functions as well.
The additional six months will afford the town the time needed to complete the remodel of the new public safety training facility while not eliminating an existing resource that is used on a daily basis.
History of Past Town Council, Boards & Commissions, or Other Discussions
The Public Safety Commission as well as Council have endorsed and approved the previous lease for this facility.
Discussion
The Town has leased this facility for the past four years, and it has exceeded our expectations on the amount of use for this facility. This facility has served as the primary classroom facility for the fire and rescue department while also serving as office, maintenance, and storage space for the department’s logistics technician, Sr. Emergency Vehicle Technician, and training division. The police department is also using this facility for training as well as storage.
Additionally, other Town departments, such as Human Resources, Water, and DoIT, are using the training room for meetings as well as classes.
A new public safety training facility is currently under remodel, so the need still exists to continue to operate from this leased facility. The owner of the building, Bill Moore of Moore Returns, has agreed to a lease extension for another six months. As we are in the process of finalizing the remodel on the new facility, we both have agreed to a 120 days’ notice for lease termination should we have the ability to move into the new facility before the end of the year.
If the lease is not approved, then all staff and equipment would need to be removed from the facility and re-located to existing, inadequate spaces in current town-owned facilities.
Budget Impact
Funding for this lease extension in the amount of $40,420.32.00, under the existing agreement, was not included in the 2018 department budget. However, this cost can be incorporated into the existing 2018 budget based on recognized savings and reductions from other expense accounts.
Staff Recommendation
Staff recommends approval of the resolution.
Proposed Motion
“I move to approve the Resolution as introduced by title.”
Attachments
Attachment A: Resolution
Exhibit 1: Agreement