To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
From: Mark Marlowe, P.E., Director of Castle Rock Water
Nichol Bussey, Business Solutions Manager
Title
Resolution Waiving Formal Written Bidding Requirements on the Basis of a Sole Source and Approving an Equipment and Services Agreement with Core & Main LP, for Water Meters and Related Infrastructure Delivery
Body
________________________________________________________________________________
Executive Summary
Staff is requesting approval of a Resolution Waiving Formal Written Bidding Requirements on the Basis of a Sole Source and approving a Purchase Agreement with Core & Main to procure water meters, radios, meter parts, and associated supplies necessary for infrastructure maintenance, upgrades, and expansion. The total purchase amount is $3,562,480, which has been allocated across multiple general ledger (GL) funds to support operational and capital project needs.
These materials are essential to Castle Rock Water's mission of delivering efficient, accurate, and sustainable water service. The investment supports meter replacements, expanded radio-read capabilities, and a dependable inventory for responsive field operations. $2,662,480 of the $3.5M is associated with the transition to Advanced Metering Infrastructure (AMI) which will allow customers to track water use in real time ensuring better efficiency and conservation of this precious resource.
Budget Impact
The purchase will be funded through the following General Ledger (GL) accounts:
|
GL Fund |
Amount |
|
210-4223-442-61-20 |
$900,000 |
|
210-4275-442-77-15 |
$1,331,240 |
|
211-4375-443-77-15 |
$665,620 |
|
213-4575-445-77-15 |
$665,620 |
|
Total |
$3,562,480 |
These funds have been previously budgeted and approved in the FY2026 capital and operational plans for meter infrastructure and the AMI capital project.
Staff Recommendation
Staff recommends approval of the Purchase Agreement and issuance of a Purchase Order to Core & Main in the amount of $3,562,480 for the acquisition of water meters, radios, parts, and supplies as outlined. This investment continues to advance Castle Rock Water’s infrastructure goals and service performance standards.
Proposed Motion
“I move to approve the Resolution as introduced by title.”
Alternative Motions
“I move to approve the Resolution as introduced by title, with the following conditions: (list conditions).
“I move to continue this item to the Town Council meeting on _____ date to allow additional time to (list information needed).”
Attachments
Staff Report
Attachment A: Resolution
Exhibit 1: Agreement