To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
From: Trish Muller, CPA, Finance Director
Title
Ordinance Approving Supplemental Appropriations for the 2024 Budget and Providing for the Emergency Adoption of this Ordinance on First and Final Reading
Body
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Executive Summary
The charter for the Town of Castle Rock allows for amendments to budget appropriations, including requests for supplemental appropriations that require approval by ordinance (Section 9.10). The Finance Department prepares budget amendments for Town Council consideration based on needs that may arise throughout the year. The number of budget amendments varies by year depending on needs/opportunities as they are identified. The chart below shows supplemental appropriations for the last five years.
Supplemental expenditure requests in this proposed First Amendment to the 2024 Budget total $176,602,796. Also, an additional $164,029,503 of revenue is being requested. Descriptions of requested items are included in Attachment B. The Finance Department has reviewed all requests and has determined that sufficient funding is available to accommodate this proposed First Amendment to the 2024 Budget. Following is a summary of requested items.
Discussion
Total requested changes to appropriations referred to in Attachment B increase total expenditures for 2024 by $176,602,796. Major requests included in this budget amendment are described below and are grouped by Town priority.
Secure our water future
• Castle Rock Water request supplemental appropriation of funds totaling $24,180, which includes funds for marketing needs associated with the demonstration gardens.
• Castle Rock Water is requesting supplemental appropriation totaling $74,708 for a full time Project Engineer/Project Manager. This position is needed to implement Capital Improvement Projects in the current five-year strategic plan.
Enhancing our transportation
• The Public Works Department is requesting supplemental appropriation of $96,588,629 for the Crystal Valley Parkway Interchange project. This budget includes the remaining expenses and revenues needed to complete and fund the project. The department is also requesting supplemental appropriation of $31,000,000 to repay the interfund loans.
• The Public Works Department requests to re-appropriate unspent budget 2023 in the Transportation Fund in the amount of $522,225 for pavement maintenance improvement and $684,786 for repair and maintenance bridges.
• The Public Works Department requests supplemental appropriation in the Transportation Fund in the amount of $372,000 for Park Street and Wolfersberger. The bids received for this project were higher than the initial budget.
• The Public Works Department requests to re-appropriate unspent 2023 funds in the amount of $103,632 for traffic projects that that were not completed.
• The Public Works Department requests supplemental appropriation of $151,869 in the Fleet Fund for the purchase of a new vehicle for Police being funded by a grant as well as a Facilities position added in 2023.
Maintain strong Parks and Recreation
• The Parks and Recreation Department is requesting to appropriate additional funds received from Douglas County as well as recognize cash-in-lieu funds to be spent on the Lost Canyon Open Space acquisition in the amount of $5,755,345.
• The Parks and Recreation Department requests to re-appropriate $1,461,093 for the Recreation Center design, these funds were budgeted for in 2023 and went unspent.
• The Parks and Recreation Department requests supplemental appropriation of $250,000 to increase the project for the Recreation Center slide due to a higher bid.
• The Parks and Recreation Department requests to re-appropriate $61,304 for the Rock Park access road, this project was budgeted for in 2023 and went unspent.
Ensure outstanding public safety
• The Fire Department requests to re-appropriate $76,926. These funds include the HAAS Alerting System, this project was budgeted for and went unspent in 2023. The funds also include the exhaust system project at station 152 that was also unspent in 2023.
• The Police Department requests supplemental appropriation of $178,026 for a School Resource Officer’s salary and equipment. These expenses are being reimbursed from the World Company Academy in Douglas County School District.
Other Town funds and initiatives
• The Town Manager’s office is requesting to re-appropriate $701,452; these funds were budged for in General Long Term Planning in 2023 and went unspent.
• The Town Manager’s Office is requesting to re-appropriate $397,471 from the TABOR fund for Town fire mitigation. These funds were budgeted for in 2023 and went unspent.
• The Town Manager’s Office is requesting to re-appropriate $132,800 for personnel needs including a contract position as well as hiring an extra employee to allow for cross training. $115,000 was also requested for IT Governance, these funds will be used for ADA remediation of the Town’s website. Both of these funding sources were appropriated in 2023 and went unspent.
• The Town Manager’s Office is requesting supplemental appropriation $125,000, these funds are going to be used to increase the interfund loan to the Community Center for the Recreation Center slide repair project.
• The Town Manager’s Office is requesting supplemental appropriation of $75,000 for a new vehicle being purchased out of Municipal Facilities Capital fund, this is for a new position that started in 2023.
The additional amount of expenditures requested in this amendment are shown below and are grouped by Town fund.
Budget Impact
As presented in Attachment C, the Finance Department has ensured that funding is available through either revenues and/or fund balance for requested items, maintaining adequate reserves within each fund.
Staff Recommendation
Staff recommends that Town Council approve the Ordinance as written. In order to have the funds appropriated and available to enter into upcoming contracts for the Crystal Valley Interchange project, staff is requesting approval of this ordinance on first reading and final reading, with emergency adoption.
Proposed Motion
I move to approve on the Ordinance as introduced by title, on first and final reading.
Alternative Motions
“I move to approve the resolution as introduced by title, with the following conditions: (list conditions).
“I move to continue this item to the Town Council meeting on _____ date to allow additional time to (list information needed).”
Attachments
Attachment A: Ordinance
Attachment B: Requests for Supplemental Appropriation
Attachment C: Estimated Ending Funds Available for 2024