To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
From: Mark Marlowe, P.E., Director of Castle Rock Water
Roy Gallea, P.E., Engineering Manager
Emily Huth, P.E., Project Manager
Title
Resolution Waiving the Formal Written Bidding Requirement on the Basis of Sole Source and Approving a Professional Service Agreement with Burns & McDonnell Engineering Company, Inc. for the RWRWTC LAS Conversion Project [Ray Waterman Regional Water Treatment Center]
Body
________________________________________________________________________________
Executive Summary
Castle Rock Water (CRW) staff requests approval of a Services Agreement (Exhibit 1) with Burns & McDonnell Engineering (BMcD) to provide construction engineering services for the Ray Waterman Regional Water Treatment Center (RWRWTC) LAS Conversion Project.
Budget Impact
Funding to complete construction of the entire RWRWTC LAS Conversion project, including construction engineering services, will be provided from the accounts listed below. A budget transfer will be completed to move $1,500,000 from the Plum Creek Diversion Structure project fund, Account Number 211-4375-443.77-54 to the Chloramine & WISE Modifications at RWRWTC project fund, Account Number 211-4375-443.77-72.
|
Project |
Account Number |
Budget |
|
Chloramine & WISE Modifications at RWWTC |
211-4375-443.77-72 |
$3,100,000 |
|
SCADA System Improvements |
210-4275-442.75-41 |
$1,300,000 |
|
Total |
|
$4,400,000 |
BMcD’s Contract amount to complete Construction Engineering Services is $270,997. Staff recommends funding the proposed amount and including a 10% Town managed Contingency resulting in a total authorization amount of $298,096.
|
Contract |
BMcD Contract Amount |
Town Managed Contingency (10%) |
Authorization Amount |
|
Engineering Construction Services (BMcD) |
$270,997 |
$27,099 |
$298,096 |
A summary of the Construction and Engineering Costs that are being recommended for approval are included in the table below. Amendment 1 to the Construction Contract is being presented to Town Council concurrently with BMcD’s Construction Engineering Services.
|
Contract |
Status |
Authorization Amount |
|
Construction Contract (Garney), includes Work Package 1 and Work Package 2 |
WP1 Approved, WP2 Under Consideration |
$4,069,373 |
|
Construction Engineering Services (BMcD) |
Under Consideration |
$298,096 |
|
Total |
$4,367,469 |
Staff Recommendation
Staff recommend Town Council approval of the Service Agreement with Burns & McDonnell for Engineering Services during construction.
Propose Motion
“I move to approve the Resolution as introduced by title.”
Alternative Motions
“I move to approve the resolution as introduced by title, with the following conditions: (list conditions)”
“I move to continue this item to the Town Council meeting on ____ date to allow additional time to (list information needed)”
Attachments
Staff Report
Attachment A: Resolution
Exhibit 1: Services Agreement
Attachment B: Location Map
Attachment C: Sole Source