To: Honorable Mayor and Members of Town Council
From: Jeff Brauer, Director of Parks and Recreation
Eileen Matheson, Recreation Manager
Title
Resolution: Approving an Intergovernmental Agreement between the Town of Castle Rock and the Douglas County School District RE-1 Concerning share use of Town/School District Facilities
Body
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Executive Summary
The Douglas County School District and the Town of Castle Rock have had an Intergovernmental Agreement (IGA) for the joint use of facilities since 2002. The overall goal of the agreement is to maximize the efficient use of outdoor facilities (pools, multi-purpose fields, baseball and softball fields, rinks, courts, turf fields and parks) and indoor facilities (gymnasiums, classroom, auditoriums, turf fields, cafeterias, and pools), owned and operated by each entity.
Over the last few months, staff from both the School District and Town have been working to come to a mutual agreement as to the composition of the contents of the IGA. After review by designated staff members and legal for both parties, a mutually beneficial agreement has been decided upon and the IGA is being presented to Council for approval.
Discussion
The common cooperation between the School District and Town in regards to operating and maintaining, as well as planning and developing common use facilities has been extremely beneficial to both parties. For example, the Parks and Recreation Department would not be able to offer and run their youth basketball or volleyball programs if they did not have the gymnasium space that the schools in Castle Rock within the district provide. This would negatively impact over 1,620 youth in Castle Rock. In turn, without the use of the Recreation Center pool, both Douglas County High School and Castle View High School swim programs would most likely not exist.
The overall focus of the contract is in regards to outlining facility management, hours of usage, staffing requirements, maintenance and replacement, fees and charges and scheduling of events of the agreed upon facilities. More delineation of specifications was paid to the facilities of Clear Sky Elementary and Douglas County High School tennis courts due to the fact that the Town provided additional funding for the planning and development (turf field at Clear Sky) and installation of amenities such as lighting for the tennis courts at Douglas County High School to these two specific facilities.
The highlights and major changes to the contract this year include the designation of availability and utilization time for the School District in regards to the turf fields at the Miller Activity Complex. In addition, the inclusion of charter school facilities was not included in the IGA, as it was determined that the School District has no authority or responsibility in the scheduling or maintenance of the Charter Schools.
The contents of the IGA will be reviewed yearly by both the School District and Town of Castle Rock to be certain that both parties are in compliance and that the agreement is up to date and all needs are being met.
Budget Impact
N/A
Staff Recommendation
Staff recommends approval of A Resolution Approving an Intergovernmental Agreement between the Town of Castle Rock and the Douglas County School District RE-1 Concerning share use of Town/School District Facilities.
Proposed Motion
“I move to approve A Resolution Approving an Intergovernmental Agreement between the Town of Castle Rock and the Douglas County School District RE-1 Concerning share use of Town/School District Facilities.”
Attachments
Attachment A Resolution
Exhibit 1 IGA