To: Members of the Castle Rock Water Commission
From: Mark Marlowe, P.E., Director of Castle Rock Water
Shawn Griffith, Assistant director of Operations
Nicolas Van Kooten, P.E., SCADA Superintendent
Title
Resolution Approving an Equipment and Services Acquisition Agreement between the Town of Castle Rock and Burns & McDonnell Engineering for Phase V of the SCADA Master Plan Design Project [Entire Castle Rock Water Service area] DRAFT
Town Council Agenda Date: February 18, 2024
Body
___________________________________________________________________________
Executive Summary
Castle Rock Water (CRW) staff requests Town Manager approval for a services agreement with Burns & McDonnel Engineering Company, Inc. for assistance in creating the SCADA MP Phase V Ray Waterman and Remotes Sites System Design and Bid Phase Services project, for the not to exceed amount of $437,303, (see Attachment A), with a 10% Town managed contingency of $43,730, for a total authorization request of $481,033, (see Attachment A).
The table below shows the total approved expenditures to date on the SCADA MP by vendor:
|
Project |
PO |
Vendor |
Year |
Amount |
|
OWL Data Diode |
2171 |
Rexel |
2021 |
$46,856 |
|
SCADA Backhaul & Radio Network Implementation |
2252 |
Techneaux |
2022 |
$1,801,157 |
|
PLC Hardware for OT Upgrades |
2305 |
Rexel |
2021 |
$91,066 |
|
Starwind Software for OT Server Upgrades |
n/a |
Starwind |
2021 |
$14,000 |
|
PCWPF PLC Replacements |
n/a |
Rexel |
2021 |
$19,573 |
|
Founders WTP & Remote Sites OT Equipment Upgrades |
2352 |
Rexel |
2022 |
$32,905 |
|
Founders WTP & Remote Sites PLC Upgrades |
2369 |
Rexel |
2022 |
$51,092 |
|
Founders WTP & Remote Sites Display Upgrades |
2388 |
Rexel |
2022 |
$72,912 |
|
Dell SCADA Clients for PlantPAX |
n/a |
One Technology |
2023 |
$21,192 |
|
Founders WTP & Remotes Sites Upgrade |
2474 |
Techneaux |
2023 |
$1,954,052 |
|
Founders Remote Tanks and Pump Station PLC Equipment |
2595 |
Rexel |
2023 |
$78,568 |
|
Meadows WTP Remote Sites PLC Upgrade |
2579 |
Rexel |
2023 |
$77,737 |
|
Founders WTP & Remote Sites PLC Upgrades |
2602 |
Rexel |
2023 |
$61,838 |
|
OWL Data Diode Package |
2666 |
Rexel |
2023 |
$136,523 |
|
Miller & Remotes Sites Design Project |
2683 |
Techneaux |
2023 |
$180,000 |
|
P&ID Project |
2737 |
Tetra Tech |
2023 |
$61,032 |
|
IP Address Update Project |
2765 |
Tetra Tech |
2023 |
$29,338 |
|
SCADA Master Plan Phase IV |
2787 |
Tetra Tech |
2024 |
$90,744 |
|
Screen Development |
2797 |
LSI |
2024 |
$302,800 |
|
Miller WTP PLC Equipment |
2805 |
Rexel |
2024 |
$124,750 |
|
O&M Building PLC Equipment |
2833 |
Rexel |
2024 |
$46,327 |
|
OWL Data Diode Renewal & Historian |
2843 |
Rexel |
2024 |
$31,704 |
|
Remote Sites Screen Development |
2854 |
LSI |
2024 |
$102,630 |
|
RFP for SCADA Master Plan Phase IV |
2860 |
Burns & McDonnell |
2024 |
$79,236 |
|
Founders Emergency Programming & Commissioning |
2907 |
Techneaux |
2024 |
$72,450 |
|
SCADA Master Plan Phase IV Oversight |
2937 |
Burns & McDonnell |
2024 |
$117,241 |
|
SCADA All Hazards Assessment |
2979 |
Tetra Tech |
2025 |
$38,765 |
|
Subtotal: Completed Projects to Date |
|
|
|
$5,736,488 |
|
Phase IV- Miller WTP & Remote Sites Upgrade |
pending |
LSI |
2024 |
$5,689,632 |
|
Total Expenses |
|
|
|
$11,426,119 |
The SCADA system is crucial to the security and efficient operation of CRW's water and wastewater facilities. In 2019, the SCADA Master Plan (MP) was completed to assess the system and develop a plan for its upgrade, maintenance, and operation. The Town Council approved the SCADA MP on December 17, 2019, which identified approximately $12 million in expenditures over seven years.
In late 2023, the SCADA MP implementation cost was reviewed and updated, revealing a 26% increase in equipment and implementation costs since 2019. Additionally, the update included newly identified work not previously covered in the 2019 scope. As a result, the revised estimated cost for full implementation of the plan over the next seven years is approximately $15 million.
Notification and Outreach Efforts
This project is security-sensitive and no public outreach is planned. Work will be performed at various CRW water treatment facilities and will be done out of the public eye.
History of Past Town Council, Boards & Commissions, or Other Discussions
Castle Rock Water Commission was provided with a presentation on the SCADA Master Plan on December 11, 2019, and voted to recommend Council approval. Town Council adopted the 2019 SCADA Master Plan Update on December 17, 2019.
Discussion
An engineering consultant is required to create a comprehensive SCADA system design for Phase V of the MP, which includes upgrades to the Ray Waterman Regional Water Treatment Facility (Ray Waterman) and 17 remote sites. The scope of work for this project encompasses complete SCADA system and electrical drawings, detailed scopes of work (SOW), equipment and Input/Output (I/O) lists, P&ID drawings, network diagrams, and site-specific control narratives. These deliverables are essential to ensure an accurate project estimate and proper implementation details. Additionally, the project will include bid-phase services.
Staff submitted a Request for Proposal (RFP) to three qualified consultants, in December of 2024, as shown in the chart below:
|
Consultant |
Proposal Cost |
|
Burns & McDonnell Engineering |
$437,303 |
|
Jacobs |
Declined to Bid |
|
Tetra Tech |
$588,051 |
Staff recommends selecting Burns & McDonnell Engineering Company, Inc. (Burns & McDonnell) as the design contractor for the MP Phase V project. Burns & McDonnell is a preferred contractor and has submitted a comprehensive quote detailing all the deliverables requested in the original Request for Proposal (RFP). The items outlined in their proposal are critical to the success and efficient execution of the MP Phase V project.
Burns & McDonnell has extensive experience providing key consulting services for various segments of the SCADA MP and has participated in multiple SCADA MP RFPs. Their team has been consistently relied upon for their expertise on numerous related projects. Additionally, their principal engineers and technical staff will be pivotal in the Phase V design.
Given the security-sensitive nature of the Cybersecurity portion of the MP, Burns & McDonnell has signed a non-disclosure agreement with the Town to ensure confidentiality and protect sensitive information.
Burns & McDonnell will conduct site investigations at each of the facilities listed below, in collaboration with staff. Based on these investigations, a scope of work (SOW) will be developed and summarized for bid inclusion, detailing the identified work at each facility:
• Ray Waterman Treatment Plant
• Well Site Castle Oaks 8
• Well Site Castle Oaks 7
• Well Site Castle Oaks 6
• Castle Oaks Lift Station
• Well Site Woodlands 1
• Well Site Canyons South
• Reservoir 3
• Black Pine PRV
• Pinery Flume
• Castle Oaks Valve Vault
• Well Site Heckendorf
• CR1 Diversion
• Well Site Central Well Field 1
• Well Site Central Well Field 2
• Well Site CR 11, 12, 13
• Well Site 204
• Well Site 176
This project will also include the following deliverables:
• Site investigations and data gathering
• Progress meetings and project management
• Technical Memorandum summarizing the SOW for each site
• SCADA programmable logical control (PLC) cabinet design requirements and drawings
• Individual Control Narratives for each site
• New P&ID drawings for each site, aligned with CRW standards
• Electrical site plans
• Instrumentation lists
• Input/Output (I/O) lists
• Electrical lists
• Network diagrams
• Design and project scope documents
• Bid Phase services
Burns & McDonnell has submitted a target completion date of July 21, 2025. Upon completion of the design phase, they will assist with bid-phase activities, including vendor selection and contractor award-related tasks.
Budget Impact
Funds have been budgeted each year, through 2026 for the Master Plan Implementation. Funds for this project will be taken from the Water CIP SCADA System Improvements line items as follows:
|
Fund Name |
Account Number |
Cost |
2025 Account Balance |
|
SCADA System Improvements |
210-4275-442.75-41 |
$481,033 |
$2,311,916 |
Staff Recommendation
Staff recommends a services agreement with Burns & McDonnell to create the SCADA MP Phase V Ray Waterman and Remotes Sites System Design and Bid Phase Services project, for the not to exceed amount of $437,303, with a 10% Town managed contingency of $43,730, for a total authorization request of $481,033
Proposed Motion
“I move to recommend to Town Council approval of the Resolution as presented”
Attachments
Attachment A: Resolution (Not Attached)
Exhibit 1: Contract (Not Attached)