To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
From: Trish Muller, Finance Director
Title
Ordinance Approving the First Amendment to the 2023 Fiscal Year Budget by Making Supplemental Appropriations for the 2023 Fiscal Year (Second Reading - Approved on First Reading on March 21, 2023, by a vote 7-0)
Body
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Executive Summary
This Ordinance was approved by Town Council on first reading on March 21, 2023, by a 7-0 vote.
The charter for the Town of Castle Rock allows for amendments to budget appropriations, including requests for supplemental appropriations that require approval by ordinance (Section 9.10). The Finance Department prepares budget amendments for Town Council consideration based on needs that may arise throughout the year. The number of budget amendments varies by year depending on needs/opportunities as they are identified. The chart below shows supplemental appropriations for the last five years.
Supplemental expenditure requests in this proposed First Amendment to the 2023 Budget total $5,902,635. Also, an additional $167,880 of revenue is being requested. Descriptions of requested items are included in Attachment B. The Finance Department has reviewed all requests and has determined that sufficient funding is available to accommodate this proposed First Amendment to the 2023 Budget. Following is a summary of requested items.
Discussion
Total requested changes to appropriations referred to in Attachment B increase total expenditures for 2023 by $5,902,635. Major requests included in this budget amendment are described below and are grouped by Town priority.
Secure our water future
• Castle Rock Water request supplemental appropriation of funds totaling $1,729,672, which includes granular activated carbon & pall membrane replacements, construction for storm sewer video inspections, and multiple waterline rehabilitation and replacement projects.
Enhancing our transportation
• The Public Works Department requests supplemental appropriation in the Transportation Fund in the amount of $1,689,183, which includes funds for requests that were approved but not included in the appropriation, transportation master plan update and software.
• The Public Works Department request supplemental appropriation in the Transportation Capital Fund in the amount of $100,000 for construction management for the Plum Creek and Crystal Valley roundabout project.
• The Public Works Department requests supplemental appropriation in the Fleet Fund for the purchase of 6 replacement vehicles.
Maintain strong Parks and Recreation
• The Parks and Recreation Department requests supplemental appropriation in the amount of $95,280. These funds will be used for the design of the slide tower repairs at the Recreation Center.
Ensure outstanding public safety
• The Fire Department requests supplemental appropriation of $332,000 from the general fund. These funds include the ColoradoScape of Stations 153 and 154 which would overall improve appearance as well as eliminate the majority of the bluegrass which reduces future maintenance. Funds for the door raise project at Stations 154 and 155, this project started in 2022 and due to inflation, the budget was not sufficient.
• The Police Department is being awarded a grant for $167,880 for 2023 to bring on a Co-Responder Officer who would be working alongside a Douglas County Crisis Counselor. The Police Department requests to use $117,880 of this grant to cover salary expense and $50,000 to cover equipment costs.
• The Fire Department requests supplemental appropriation of $54,114 out of Fire Capital Fund for machinery and equipment. These funds were budgeted for in 2022 and went unspent and will be used for updates at Station 152 and equipment for unit 146.
Other Town funds and initiatives
• The Town Manager’s Office is requesting supplemental appropriation of $846,600 from the TABOR fund for Town fire mitigation. These funds were appropriated in 2022 and went unspent.
• The Town Manager’s Office is requesting supplemental appropriation of $13,658 from the general fund for the Biennial Community Survey. These funds were appropriated in 2022 and went unspent.
• The Development Services Department is requesting supplemental appropriation of $146,522 for a traffic study that was budgeted for in 2022 but went unspent.
The additional amount of expenditures requested in this amendment are shown below and are grouped by Town fund.
Budget Impact
As presented in Attachment C, the Finance Department has ensured that funding is available through either revenues and/or fund balance for requested items, maintaining adequate reserves within each fund.
Staff Recommendation
Staff recommends that Town Council approve the Ordinance.
Proposed Motion
I move to approve on the Ordinance as introduced by title, on second reading.
Alternative Motions
“I move to approve the resolution as introduced by title, with the following conditions: (list conditions).
“I move to continue this item to the Town Council meeting on _____ date to allow additional time to (list information needed).”
Attachments
Attachment A: Ordinance
Attachment B: Requests for Supplemental Appropriation
Attachment C: Estimated Ending Funds Available for 2023