To: Honorable Mayor and Members of Town Council
From: Norris Croom, Deputy Fire Chief
Title
Resolution Approving the Lease of Building and Real Property Agreement between the Town of Castle Rock and Moore Returns, LLC for the Property Located at 1335 Park Street for Use as a Public Safety Training Facility
Body
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Executive Summary
This resolution is to allow the Town to continue to lease the building at 1335 Park Street for an additional twelve months. Since the original lease was signed in 2014, the building has been used primarily by police and fire for offices and training space. However, other Town departments, such as Human Resources and DoIT, use the training room for town-wide training functions as well.
The additional twelve months will afford the town the time needed to finalize long term plans for a permanent public safety training facility while not eliminating an existing resource that is used on a daily basis.
History of Past Town Council, Boards & Commissions, or Other Discussions
The Public Safety Commission as well as Council have endorsed and approved the previous lease for this facility.
Discussion
The Town has leased this facility for the past three years, and it has exceeded our expectations on the amount of use for this facility. This facility has served as the primary classroom facility for the fire and rescue department while also serving as office and storage space for the department’s support services technician and training division. The police department is also using this facility for training as well as storage.
Additionally, other Town departments, such as Human Resources and DoIT, are using the training room for meetings as well as classes.
A permanent public safety training facility solution has not yet been finalized, so the need still exists to continue to operate from this leased facility. The owner of the building, Bill Moore of Moore Returns, has agreed to a lease extension for another twelve months. As we are in the process of finalizing a permanent solution, we both have agreed to a 120 days’ notice for lease termination should we have the ability to move to a new location.
If the lease is not approved, then all staff and equipment would need to be removed from the facility and re-located to existing, inadequate spaces in current town-owned facilities.
Budget Impact
Funding for this lease in the amount of $78,486.00, under the existing agreement, was included for the entire year in the 2017 budget. However, the new lease would increase in cost after January 1st by three percent, or $2,354.58, for a new annual total of $80,840.58 should the lease extend into 2018.
Staff Recommendation
Staff recommends approval of the resolution.
Proposed Motion
“I move to approve the Resolution as introduced by title.”
Attachments
Attachment A: Resolution
Exhibit 1: Lease Agreement