To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
From: Mark Marlowe, P.E., Director of Castle Rock Water
Matt Benak, P.E., Water Resources Manager
Zuzana Howard, Water Resources Program Analyst
Title
Resolution Approving a Services Agreement with W. W. Wheeler & Associates, Inc. for the Platte Valley Water Partnership Water Court Case
Body
________________________________________________________________________________
Executive Summary
Castle Rock Water is seeking Town Council approval of a resolution (Attachment A) for Professional Services Agreement (Exhibit 1) with W.W. Wheeler and Associates, Inc. (Wheeler) to provide support with our Fremont Butte Water Court application (Case No. 2021CW3185) as part of the Platte Valley Water Partnership (PVWP) Project. As part of this agreement, Wheeler will complete the following scope of work:
• Project Management: Wheeler will conduct 10 progress meetings to coordinate work and meet the required deadlines.
• Operational Modeling: Wheeler will prepare several operational models that will be used to determine the yield of the water rights sought and develop engineering analyses used in the Expert Report.
• Review of Sub-Consultant Work: Wheeler will review and summarize the work conducted by the sub-consultants and include a written summary in the Expert Report.
• Prepare an Expert Report in Case No. 21CW3185: Wheeler will prepare a final Expert Report for Case No. 21CW3185, due in January 2026.
• Review Opposers Reports: Wheeler will review Opposers’ expert reports and develop engineering to address the concerns raised.
• Prepare a Rebuttal Report: Wheeler anticipates preparing one rebuttal report to address the issues raised by Opposers.
The total scope of this agreement is not to exceed $510,000. Table 1 below provides a summary of cost, including sub-consultant fees. Work will begin June 17, 2025 and continue through June 16, 2026 with a two-year option to renew.
Budget Impact
The work that W.W. Wheeler will perform during 2025 and 2026 will be paid from account 211-4340-443.30-40 (Professional Services/Engineering Services), with funds not to exceed $510,000. The 2025 budget for this account is $275,000 thus a budget transfer will be necessary.
Staff Recommendation
Staff recommends approval of the resolution as presented.
Proposed Motion
“I move to approve the resolution as introduced by title”.
Alternative Motions
“I move to approve the resolution as introduced by title, with the following conditions: (list conditions).
“I move to continue this item to the Town Council meeting on _____ date to allow additional time to (list information needed).”
Attachments
Staff Report
Attachment A: Resolution
Exhibit 1: Services Agreement
Attachment B: Project Map