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File #: RES 2016-043    Version: 1 Name:
Type: Resolution Status: Consent Calendar
File created: 3/17/2016 In control: Town Council
On agenda: 5/3/2016 Final action:
Title: Resolution Approving the Lease of Building and Real Property Agreement between the Town of Castle Rock and Moore Returns for the Property Located at 1335 Park Street for Use as a Public Safety Training Facility
Attachments: 1. Attachment A: Resolution, 2. Attachment B: Lease Agreement

To:                     Honorable Mayor and Members of Town Council

 

From:                     Norris Croom, Deputy Fire Chief

 

Title

Resolution Approving the Lease of Building and Real Property Agreement between the Town of Castle Rock and Moore Returns for the Property Located at 1335 Park Street for Use as a Public Safety Training Facility

Body

________________________________________________________________________________

 

Executive Summary

 

This resolution is to allow the Town to continue to lease the building at 1335 Park Street for an additional twelve months.  Since the original lease was signed in 2014, the building has been used primarily by police and fire for offices and training space.  However, other Town departments, such as Human Resources and DoIT, use the training room for town-wide training functions as well.

 

The additional twelve months will afford the town the time needed to finalize long term plans for a permanent public safety training facility while not eliminating an existing resource that is used on a daily basis.

 

History of Past Town Council, Boards & Commissions, or Other Discussions

 

The Public Safety Commission as well as Council have endorsed and approved the previous lease for this facility.

 

Discussion

 

The Town has leased this facility for the past two years, and it has exceeded our expectations on the amount of use for this facility.  This facility has served as the primary classroom facility for the fire and rescue department while also serving as office and storage space for the department’s support services technician.  The police department is also using this facility for training as well as storage, and most recently, they used it as temporary office space for certain members of their department while the police department building was undergoing a remodel.

 

Additionally, other Town departments, such as Human Resources and DoIT, are using the training room for meetings as well as classes.

 

A permanent public safety training facility solution has not yet been finalized, so the need still exists to continue to operate from this leased facility.  The owner of the building, Bill Moore of Moore Returns, has agreed to a lease extension for another twelve months with the option to extend if needed in 2017.

 

If the lease is not approved, then all staff and equipment would need to be removed from the facility and re-located to existing, inadequate spaces in current town-owned facilities.

 

Budget Impact

 

Funding for this lease in the amount of $76,200.00, under the existing agreement, was included for the entire year in the 2016 budget.  However, the new lease would increase in cost by three percent, or $2,286.00, for a new annual total of $78,486.00.  After review by Finance, we will monitor our current budget and seek a budget amendment for the difference if needed.   

 

Staff Recommendation

 

Staff recommends approval of the resolution.

 

Proposed Motion

 

“I move to approve the Resolution as introduced by title.”

 

Attachments

 

Attachment A:  Resolution

Attachment B:  Agreement