To: Honorable Mayor and Members of Town Council
From: Bill Detweiler, Development Services Director
Fritz Sprague, Deputy Town Manager
Kristin Zagurski, Assistant to the Town Manager
Title
Resolution Approving a Construction Contract between the Town of Castle Rock and GH Phipps Construction Companies for the Construction of the Castle Rock Town Hall Addition
Body
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Executive Summary
In 2014, the Town embarked upon a comprehensive, Town wide site and facility-planning process that was formally accepted by Town Council. The goal of the planning effort was to solve the Town’s growing space needs and maintain current service levels over the next 10 years.
Council previously concurred the next step on the path of implementing the Town wide space study should include relocating Development Services Department from its current position in Town Hall to a new addition to Town Hall. The addition is planned to be funded by the Development Services Enterprise Fund, and not by general tax dollars. This move would address space deficiencies within many work groups as well as make room for the return to Town Hall of the Innovation and Technology (DoIT) group, currently housed in a leased facility on South Perry Street.
Placing an addition on Town Hall is the next phase of plan implementation. In July 2016, following discussion with Council about options for the building addition, Council directed staff to prepare a Request for Proposal (RFP) to obtain construction bids for the Town Hall addition and to return to Council with a recommendation to award the construction bid.
Council findings to approve the addition of Town Hall for the Development Services Enterprise (DSE) included:
- The addition of Town Hall is an excellent Town investment as the community grows, because it secures Downtown office space for the Development Services Department.
- The addition would allow the Development Services Enterprise Fund to eliminate the $135,000 in annual rent payments it must pay to the General Fund, because it is an enterprise fund, for its current space in Town Hall.
- An addition to Town Hall would address additional office space needs by providing additional space for personnel in the Development Services and Finance Departments and provide space in Town Hall to relocate Information Technology staff into Town Hall. An $80,000+ annual savings will be realized within the Municipal Facilities Fund if DoIT moves back into Town Hall.
- An addition to Town Hall helps solidify the anchor for the north end of the Civic Place noted in the Downtown Master Plan.
- Construction of the addition will complement the redesign of Festival Park.
- Investment by the Town in the addition would assist with promoting Downtown investment and development by others.
Staff is bringing this item to Town Council with the goal to approve a construction contract and seeking approval to delay start of construction until the first week in January. IREA and Black Hills Energy recently informed Town staff they need additional time to relocate electric and gas lines currently located within the Town Hall addition construction boundaries. This construction start delay will not significantly impact opening of the facility, but we are requesting Council approval to award the contract to ensure we maintain our construction bid costs and construction teams.
Staff Recommendation
Staff recommends Council approve the attached resolution awarding the Town Hall addition not to exceed contract to GH Phipps Construction Companies.
Proposed Motion
I move to approve the resolution as introduced by title.
Attachments
Attachment A: Resolution
Exhibit 1: Contract