To: Honorable Mayor and Members of Town Council
From: Norris W. Croom III, Deputy Chief, Fire and Rescue Department
Title
Resolution: Approving a Purchase Agreement with Pierce Manufacturing Inc. for a Hazardous Materials Response Vehicle
Body
________________________________________________________________________________
Executive Summary
As part of the Department’s fleet replacement program, our current hazardous materials vehicle, a 1998 Central States, is scheduled for replacement. The department worked with Finance and Fleet to obtain a specification and quote for a 2015/2016 Pierce Hazardous Materials response vehicle through the Houston Galveston Area Council cooperative purchasing group. Fleet has sufficient funds to purchase this vehicle, and since the cost is over $250,000.00, we are seeking Council approval to move forward with the purchase.
Notification and Outreach Efforts
None
History of Past Town Council, Boards & Commissions, or Other Discussions
Council has previously approved such purchases of fire department vehicles over $250,000.00.
Discussion
The department contributes money on an annual basis to the fleet replacement fund so that we are able to replace our apparatus without having to incur debt. The entire department fleet is on a standardized replacement schedule, and our hazardous materials response vehicle is due for replacement in 2015.
The department worked with both Finance and Fleet to ensure that all purchasing requirements were met. A specification and quote was obtained from Front Range Fire Apparatus for a Pierce Manufacturing hazardous materials response vehicle through the Houston Galveston Area Council (HGAC) cooperative purchasing group, and the department is ready to move forward with this purchase.
While already conceptually approved in the fleet replacement budget for 2015, the department is seeking formal Council approval as the expenditure exceeds the $250,000.00 signing limit of the Town Manager.
Budget Impact
There is no additional impact to the budget. It is part of the annual vehicle replacement program in which we have previously contributed money to ensure that adequate funding is available for replacement of this vehicle. The cost of the vehicle and subsequent expenditure from the Vehicle Replacement Fund, 221-8100-481.70-40, totals $375,715.17.
Staff Recommendation
Staff recommends approval of the contract and expenditure of funds.
Proposed Motion
“I move to approve a Resolution Approving a Purchase Agreement with Pierce Manufacturing Inc. for a Hazardous Materials Response Vehicle.”
Attachments
Attachment A Resolution
Exhibit 1 Contract