To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
From: Trish Muller, CPA, Finance Director
Title
Discussion/Direction of Applications for the 2023 First Quarter Council Community Grant Program, Four Applications
Body
________________________________________________________________________________
Executive Summary
The Council Community Grant Program (CCGP) has an annual budget of $8,000 funded by the Town Council Non-profit Grants account in the General Fund. The Town disburses funds for the grants quarterly in $2,000 increments to non-profit organizations within the Castle Rock community. Individual grants cap at $500 per request. The Town of Castle Rock Finance Department receives the applications, reviews them for eligibility, and presents the grant requests to Town Council.
The Town received six (6) qualified applications for the First Quarter CCGP (Attachment A). Two (2) organizations have agreed to transfer their requests to the second quarter:
|
Organization |
Amount Requested |
Purpose |
|
Castle Rock Orchestra |
$500 |
Music for upcoming Broadway concert |
|
Castle Rock Pirates Rugby Club |
$500 |
Equipment and uniforms for 2023 spring and fall seasons |
|
Castle View Band Booster Club |
$500 |
MAC pool passes and pavilion rental fees for summer camp pool party |
|
Douglas County High School |
$500 |
Activities and food for the 2023 After Prom |
This memo intends to present four (4) applications to Council for consideration and approval.
Discussion
The General Fund acts as the source of monies for the Council Community Grant Program. Specific non-profit organizations for community-based projects receive CCGP funds. Organizations may apply on an as-needed basis, and staff reviews applications quarterly.
Eligible project areas for CCGP include projects that contribute to Castle Rock’s “quality of life” with special emphasis on programs and activities for:
• Youth
• Seniors
• Community based environment and sustainability
• Community based performing and visual arts
Qualifying applications not approved in the previous quarter would remain eligible for approval upon resubmission by the applicant, if the request remains valid upon the next quarterly review.
Attachment B lists the amounts awarded for the 2020-2022 Council Community Grant Program.
Brief Overview of Application:
Castle Rock Orchestra, $500 - A local adult community orchestra is requesting funds to purchase music for their upcoming Broadway concert.
Castle Rock Pirates Rugby Club, $500 - A club that supports youth development, physical activity and education through the sport of Rugby requests funds to cover costs for equipment and uniforms for the 2023 spring and fall seasons.
Castle View Band Booster Club, $500 - A volunteer club that supports the many facets of the band program is planning a pool party at the MAC for the close of summer camp. Funds requested will go towards pool passes and pavilion rental fees.
Douglas County High School, $500 - After Prom is a drug and alcohol free event that takes place at Douglas County High School. The event provides a fun and safe alternative to students in the hours after the Prom dance ends. Grant money will help provide activities, entertainment, food and prizes for attendees.
Budget Considerations
The 2023 budget includes $8,000, $2,000 available for each quarter, in the Town Council Non-profit Grants account in the General Fund for the 2023 Council Community Grant Program.
Staff Recommendation
Staff recommends that Council approve a $500 award to each of the non-profit organizations presented in this grant cycle.
Proposed Motion
“I move to award funding to the following organizations:
Castle Rock Orchestra $500
Castle Rock Pirates Rugby Club $500
Castle View Band Booster Club $500
Douglas County High School After Prom $500”
Alternative Motions
“I move to award funding to the following organization(s) for a different amount:
Organization (New Amount)
“I move to continue this item to the Town Council meeting on _____ date to allow additional time to (list information needed).”
Attachments
Attachment A: Applications
Attachment B: Award History