To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
From: Chief Jack Cauley
Title
Resolution Approving the Third Amendment to Master Services and Purchasing Agreement with Axon Enterprise, Inc., for the Castle Rock Police Department
Body
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Executive Summary
The Castle Rock Police Department maintains a service agreement with Axon for the provision of body-worn cameras, Tasers, and Evidence.com under a ten-year contract established in 2021. The agreement was originally based on staffing levels of 90 personnel. Following the staffing increases resulting from the 2024 2A measure, 113 personnel now require coverage, creating a shortfall of 25 units by December 2025.
The Department is seeking approval for an addendum to this agreement to incorporate the additional services required to meet operational needs and ensure continued compliance with Colorado Revised Statute requirements.
Notification and Outreach Efforts
History of Past Town Council, Boards & Commissions, or Other Discussions
The original Master Service Agreement with Axon was approved by Town Council. The agreement includes provisions allowing for addenda to add or modify services as staffing and operational requirements evolve.
Discussion
This proposal represents an amendment to the existing Axon Enterprise Master Agreement (Resolution 2023-107) to expand services in line with current staffing needs.
Since 2016, the Castle Rock Police Department has relied on Axon technologies-including body-worn cameras, Tasers, and Evidence.com-to support officer accountability, transparency, and evidence management. These tools are currently utilized by all sworn officers and designated support staff, including Community Service Officers (CSOs) and Animal Safety Officers.
Under the Officer Safety Plan Plus (OSP+), Axon provides both the hardware and associated software for the department. The 2021 agreement anticipated future growth, accommodating 90 staff members and maintaining an inventory of replacement equipment. However, due to the staffing increases approved under the 2024 2A measure, 113 personnel now require coverage, resulting in a deficit of 23 units beginning in January 2026.
The attached addendum proposes adding 25 officer plans to the existing service agreement to meet operational needs and accommodate future expansion through the remaining 5.5 years of the original ten-year term.
Budget Impact
• The total impact for this amendment is $673,778.01 over the next 5.5 years.
o The initial payment of $19,738.41 is due in January 2026
o Annual payments of $130,807.92 will follow each July from 2026 through 2029.
o The final payment of $130,807.93 is due in July of 2030.
Funds for this purchase will be drawn from the following budget line item:
Operating Supplies (110-2120-421.61-20)
Staff Recommendation
Staff recommends the purchase of the additional software and equipment so that our personnel can maintain service standards.
Proposed Motion
“I move to approve the as introduced by title.”
Attachments
Attachment A: Resolution
Attachment B: Master Enterprise License Agreement
Attachment C: Addendum A- Quote
Attachment D: Presentation