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File #: RES 2025-018    Version: 1 Name:
Type: Resolution Status: Public Hearing
File created: 12/16/2024 In control: Town Council
On agenda: 2/18/2025 Final action:
Title: Resolution Approving a Services Agreement with Burns & McDonnell Engineering Company, Inc., for Phase V of the SCADA Master Plan Design Project [Entire CRW service area]
Attachments: 1. Staff Report, 2. Attachment A: Resolution, 3. Agreement: Exhibit 1

To:                     Honorable Mayor and Members of Town Council

 

Through: David L. Corliss, Town Manager

 

From:                     Mark Marlowe, P.E., Director of Castle Rock Water

                     Shawn Griffith, Assistant Director of Operations

                           Nicolas Van Kooten, P.E., SCADA Superintendent

 

Title

Resolution Approving a Services Agreement with Burns & McDonnell Engineering Company, Inc., for Phase V of the SCADA Master Plan Design Project [Entire CRW service area]

Body

________________________________________________________________________________

 

Executive Summary

 

Castle Rock Water (CRW) staff requests Town Manager approval for a services agreement with Burns & McDonnell Engineering Company, Inc. for assistance in creating the Supervisory Control and Data Acquisition Master Plan (SCADA MP) Phase V Ray Waterman and Remotes Sites System Design and Bid Phase Services project, for the not to exceed amount of $437,303, (see Attachment A), with a 10% Town managed contingency of $43,730, for a total authorization request of $481,033. 

 

The table below shows the total approved expenditures to date on the SCADA MP by vendor: 

 

Project

PO

Vendor

Year

Amount

OWL Data Diode

2171

Rexel

2021

$46,856

SCADA Backhaul & Radio Network Implementation

2252

Techneaux

2022

$1,801,157

PLC Hardware for OT Upgrades

2305

Rexel

2021

$91,066

Starwind Software for OT Server Upgrades

n/a

Starwind

2021

$14,000

PCWPF PLC Replacements

n/a

Rexel

2021

$19,573

Founders WTP & Remote Sites OT Equipment Upgrades

2352

Rexel

2022

$32,905

Founders WTP & Remote Sites PLC Upgrades

2369

Rexel

2022

$51,092

Founders WTP & Remote Sites Display Upgrades

2388

Rexel

2022

$72,912

Dell SCADA Clients for PlantPAX

n/a

One Technology

2023

$21,192

Founders WTP & Remotes Sites Upgrade

2474

Techneaux

2023

$1,954,052

Founders Remote Tanks and Pump Station PLC Equipment

2595

Rexel

2023

$78,568

Meadows WTP Remote Sites PLC Upgrade

2579

Rexel

2023

$77,737

Founders WTP & Remote Sites PLC Upgrades

2602

Rexel

2023

$61,838

OWL Data Diode Package

2666

Rexel

2023

$136,523

Miller & Remotes Sites Design Project

2683

Techneaux

2023

$180,000

P&ID Project

2737

Tetra Tech

2023

$61,032

IP Address Update Project

2765

Tetra Tech

2023

$29,338

SCADA Master Plan Phase IV

2787

Tetra Tech

2024

$90,744

Screen Development

2797

LSI

2024

$302,800

Miller WTP PLC Equipment

2805

Rexel

2024

$124,750

O&M Building PLC Equipment

2833

Rexel

2024

$46,327

OWL Data Diode Renewal & Historian

2843

Rexel

2024

$31,704

Remote Sites Screen Development

2854

LSI

2024

$102,630

RFP for SCADA Master Plan Phase IV

2860

Burns & McDonnell

2024

$79,236

Founders Emergency Programming & Commissioning

2907

Techneaux

2024

$72,450

SCADA Master Plan Phase IV Oversight

2937

Burns & McDonnell

2024

$117,241

SCADA All Hazards Assessment

2979

Tetra Tech

2025

$38,765

Subtotal: Completed Projects to Date

 

 

 

$5,736,488

Phase IV- Miller WTP & Remote Sites Upgrade

pending

LSI

2024

$5,689,632

Total Expenses

 

 

 

$11,426,119

 

The SCADA system is crucial to the security and efficient operation of CRW's water and wastewater facilities. In 2019, the SCADA MP was completed to assess the system and develop a plan for its upgrade, maintenance, and operation. The Town Council approved the SCADA MP on December 17, 2019, which identified approximately $12 million (M) in expenditures over seven years.

 

In late 2023, the SCADA MP implementation cost was reviewed and updated, revealing a 26% increase in equipment and implementation costs since 2019. Additionally, the update included newly identified work not previously covered in the 2019 scope. As a result, the revised estimated cost for full implementation of the plan in 2023 was approximately $15M.  An additional update to the SCADA MP has been completed (2025 SCADA MP).  Implementation costs have continued to rise as additional work requirements have been added.  Total costs are now estimated at $21M with estimated annual expenditures shown below through 2029. 

 

 

 

Budget Impact

 

Funds have been budgeted each year, through 2029 for the MP Implementation. Funds for this project will be taken from the Water CIP SCADA System Improvements line items as follows:

 

Fund Name

Account Number

Cost

2025 Account Balance

SCADA System Improvements

210-4275-442.75-41

$481,033

 $2,311,916

 

Staff Recommendation

 

Staff recommends a services agreement with Burns & McDonnell to create the SCADA MP Phase V Ray Waterman and Remotes Sites System Design and Bid Phase Services project, for the not to exceed amount of $437,303, with a 10% Town managed contingency of $43,730, for a total authorization request of $481,033.

 

Proposed Motion

 

“I move to approve the Resolution as introduced by title.”

 

Alternative Motions

 

“I move to approve the resolution as introduced by title, with the following conditions: (list conditions).

 

“I move to continue this item to the Town Council meeting on _____ date to allow additional time to (list information needed).”

 

Attachments

 

Staff Report

Attachment A:                      Resolution

       Exhibit 1:                     Service Agreement