To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
Daniel Sailer, Director of Public Works
From: Frank Castillo, Project Manager
Title
Resolution Approving a Construction Contract With A-1 Chipseal Company, For The 2024 Town Facility Parking Lot Improvements Project
Body
________________________________________________________________________________
Executive Summary
The purpose of this memorandum is to request Town Council approval of a construction contract with A-One Chip Seal to perform parking lot maintenance activities.
Maintaining the Town’s Facility parking lots is important for public safety, and a means to preserve and extend the useable life of the pavement. The 2024 Town Facility Parking Lot Improvement Project will address the parking lots at Crystal Valley Fire Station #152, Castle Rock Water Headquarters (Front Lot), Castle Rock Water Headquarters (Yard Pavement), East Plum Creek Trail Lot, Wrangler Park Parking Lot, Bison Park Parking Lot, 4th & Perry Street Parking Lot, and Seventh Street Parking Lot, as shown on the attached maps (Attachment A).
Discussion
The Town’s goal for these improvements is to preserve and extend the life of the Town’s facilities parking lots by making annual improvements to selected parking lots. These goals are met when proper parking lot maintenance is provided.
Staff has established a five-year plan that will address maintenance for Town facility parking lots by evaluating the parking lot condition with onsite inspections. Different types of maintenance treatments, such as asphalt mill and overlay, asphalt patching, seal coat, and concrete pavement panel replacement are identified based on the condition of the pavement.
The invitation to bid for construction of this project was advertised in December 2023. Bids were opened for the project on January 17, 2024. A summary of the bid results is attached (Attachment B). The bid was checked for accuracy, references were contacted, and contract compliance was met. Staff believes that the low bidder is qualified to perform the work associated with the respective maintenance contract. It is anticipated that construction for the 2024 Town Facility Parking Lot Improvement Project will begin in late August with completion by late September 2024. The reason for the late summer start is that school will be back in session, so this translates to reduced use of the parking lots during the work week.
2024 FACILITIES RECOMMENDED AWARD
PROJECT BID AMOUNT CONTRACTOR
PLUS
CONTINGENCY
2024 Town Facilities Parking $384,529 A-One Chip Seal
Lot Improvements + $38,453 (10%) Denver, CO
Contingency
TOTAL: $422,982 136-1820-418-40-31
210-4275-442-78-01
Budget Impact
The low bid for all identified work is $384,529, plus a 10% contingency of $38,453 for unforeseen conditions for a total recommended encumbrance to complete the contract of $422,982. The budget from account 136-1820-418-40-31 for the Crystal Valley Fire Station (152), East Plum Creek Trail Lot, Wrangler Park Parking Lot, Bison Park Parking Lot, 4th and Perry (Parking Lot), Seventh Street Parking Lot (Flyover) is $330,662. Castle Rock Water’s budget from the Facilities Paving Program, account 210-4275-442-78-01 for Castle Rock Water Headquarters (Front Lot) and Castle Rock Water Headquarters (Yard Pavement) has a budget of $214,333. The total budget for Facilities Parking Lot Maintenance Program is $544,995.
Recommendation
Staff recommends that Town Council approve the resolution as introduced by title. This item will be reviewed by the Public Works Commission at their March 4th meeting. Their formal recommendation will be provided at the Council meeting.
Proposed Motion
“I move to approve the Resolution as introduced by title.”
Alternate Motion
“I move to approve the Construction Contract between the Town of Castle Rock and A-One Chip Seal. for the 2024 Town Facilities Parking Lot Improvements, with the following changes….”
“I move to continue this item to a future Town Council meeting date”
Attachments
Resolution
Attachment A: Project Site Maps
Attachment B: Project Bid Summary