To: Members of the Castle Rock Water Commission
From: Mark Marlowe, P.E., Director of Castle Rock Water
Shawn Griffith, Assistant Director of Operations
Nicolas Van Kooten, P.E., SCADA Superintendent
Title
Resolution Approving an Equipment and Services Acquisition Agreement between the Town of Castle Rock and XXX for Phase VI of the SCADA Master Plan Design Project [Entire CRW service area] DRAFT
Town Council Agenda Date: June 16, 2026
Body
________________________________________________________________________________
Executive Summary
Castle Rock Water (CRW) staff requests Town Manager approval for a services agreement with xxx for assistance in creating the SCADA MP Phase VI Meadows and Remotes Sites System Design and Bid Phase Services project, for the not-to-exceed amount of $xxx, with a 10% Town managed contingency of $xxx, for a total authorization request of $xxx (see Attachment A).
The table below shows the total approved expenditures to date on the SCADA MP by vendor:
I would like to add a summary of each phase of the SCADA MP here and status.
The SCADA system is crucial to the security and efficient operation of CRW's water and wastewater facilities. In 2019, the SCADA Master Plan (MP) was completed to assess the system and develop a plan for its upgrade, maintenance, and operation. The Town Council approved the SCADA MP on December 17, 2019, which identified approximately $12 million in expenditures over seven years.
In late 2023, the SCADA MP implementation cost was reviewed and updated, revealing a 26% increase in equipment and implementation costs since 2019. Additionally, the update included newly identified work not previously covered in the 2019 scope. As a result, the revised estimated cost for full implementation of the plan over the next six years is approximately $24.5 million.
Notification and Outreach Efforts
This project is security-sensitive, and no public outreach is planned. Work will be performed at various CRW water treatment facilities and will be done out of the public eye.
Discussion
An engineering consultant is required to develop a comprehensive SCADA system design for Phase VI of the MP, including upgrades to the Meadows Water Treatment Plant (Meadows) and 17 remote sites. The scope of work for this project encompasses a complete SCADA system and electrical drawings; detailed scopes of work (SOW); equipment and Input/Output (I/O) lists; Process and Instrumentation Diagrams (P&ID) drawings; network diagrams; and site-specific control narratives. These deliverables are essential to ensure an accurate project estimate and proper implementation details. Additionally, the project will include bid-phase services.
Staff submitted a Request for Proposal (RFP) to two qualified consultants in April of 2026, as shown in the chart below:
|
Consultant |
Proposal Cost |
|
Burns & McDonnell Engineering |
$xxx |
|
Tetra Tech |
$xxx |
Staff recommends selecting XXX as the design consultant for the MP Phase VI project. xxx is a preferred engineering consultant and has submitted a comprehensive quote detailing all the deliverables requested in the original Request for Proposal (RFP). The items outlined in their proposal are critical to the success and efficient execution of the MP Phase VI project.
xxx has extensive experience providing key consulting services for various segments of the SCADA MP and has participated in multiple SCADA MP RFPs. Their team has been consistently relied upon for their expertise on numerous related projects. Additionally, their principal engineers and technical staff will be pivotal in the Phase VI design.
Given the security-sensitive nature of the Cybersecurity portion of the MP, XXX
has signed a non-disclosure agreement with the Town to ensure confidentiality and protect sensitive information.
XXx will conduct site investigations at each facility listed below in collaboration with staff. Based on these investigations, a scope of work (SOW) will be developed and summarized for bid inclusion, detailing the identified work at each facility:
• Meadows Water Treatment Plant
• Diamond Ridge Pump Station
• Crystal Valley Pump Station / Tank 15
• Tank 8
• Tank 11
• Meadows 5 Lift Station
• Meadows 15 Lift Station
• Meadows 17 Lift Station
• Meadows A-1
• Meadows A-2
• Meadows A-3
• Meadows A-4
• Meadows A-5
• Meadows A-7
• Meadows A-8 (Well 49 only)
• Meadows A-11
• Meadows A-12 (ASR Wells)
• Meadows A-13
This project will also include the following deliverables:
• Site investigations and data gathering
• Progress meetings and project management
• Technical Memorandum summarizing the SOW for each site
• SCADA programmable logical control (PLC) cabinet design requirements and drawings
• Individual Control Narratives for each site
• New P&ID drawings for each site, aligned with CRW standards
• Electrical site plans
• Instrumentation lists
• Input/Output (I/O) lists
• Electrical lists
• Network diagrams
• Design and project scope documents
• Bid Phase services
xxx has submitted a target completion date of xxx, 2026. Upon completion of the design phase, they will assist with bid-phase activities, including vendor selection and contractor award-related tasks.
Budget Impact
Funds have been budgeted each year, through 2026 for the Master Plan Implementation. Funds for this project will be taken from the Water, Water Resources and Wastewater CIP SCADA System Improvements line items as follows:
|
Fund Name |
Account Number |
Cost |
2026 Account Balance |
|
Water SCADA System Improvements |
210-4275-442.75-41 |
$xxx |
$1,182,745 |
|
Water Resources SCADA System Improvements |
211-4375-443.75-41 |
$xxx |
-$654,913 |
|
Wastewater SCADA System Improvements |
213-4575-445.75-41 |
$xxx |
$537,824 |
|
Total |
|
$ |
$ |
Staff Recommendation
Staff recommends a services agreement withto create the SCADA MP Phase VI Meadows and Remote Sites System Design and Bid Phase Services project, for the not to exceed amount of $xxx, with a 10% Town managed contingency of $xxx, for a total authorization request of $xxx.
Proposed Motion
“I move to recommend to Town Council approval of the Resolution as presented”
Attachments
Attachment A: Resolution
Exhibit 1: Contract