To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
From: Daniel Sailer, PE, Director of Public Works
Title
Resolution Approving a Service Agreement Between the Town of Castle Rock and Colorado Barricade for 2023 Pavement Marking Maintenance
Body
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Executive Summary
The purpose of this memo is to request approval of the Resolution for the Service Agreement with Colorado Barricade, and the allocation of funds to maintain the Town’s pavement markings.
The Town’s approach to maintaining pavement markings is the same as our approach to maintaining all of our transportation assets: To maximize value for the community with our available dollars. This value includes:
• High Safety
• Low Total Lifecycle Cost
• Reliability
• Low Downtime
• Low Environmental Impacts
As the pavement markings reach the end of their lifespan, they are replaced to maintain the visibility of the lines for the safety of all users within the transportation network. We also strive to select the right materials that offer the lowest total lifecycle cost. The Pavement Marking Maintenance program meets the Town’s Vision Statement goals of:
• Providing outstanding community services including police, fire, emergency medical, parks, recreation, water and transportation.
• Ensure a Town government accountable for its vision, mission and values.
Maintenance work generally consists of re-application of markings, grinding, thermo plastic installation and the installation of new pavement markings. Pavement marking maintenance work will be performed at various locations around Town with a focus on long lines on collector and arterial roadways as well as stop bars, crosswalks and arrows at signalized intersections.
There are two rounds of striping, with the first round occurring in the Spring and the second occurring in the Fall. The first round incorporates the re-application of markings to all long lines and markings at signalized intersections. The second round allows for identified necessary secondary applications, and for locations that were not marked in the 1st round due to other surface maintenance as a part of the Pavement Maintenance Program or Capital Improvement Projects. These two rounds of maintenance allow for responsible planning, coordination and budget management.
All maintenance activities are summarized on the 2023 Pavement Marking Maintenance map (Attachment A). These maps do not include roads that are restriped under the Pavement Maintenance Program’s (PMP) contracts.
A formal RFP process was followed with three respondents. Colorado Barricade provided the lowest bid in 2023, and has competently provided these services in the past.
History of Past Town Council, Boards & Commissions, or Other Discussions
On March 6, the Public Works Commission heard a presentation on the agreement for the Town’s Pavement Marking Maintenance Program. The Public Works Commission voted unanimously to recommend Town Council approve the resolution to the agreement with Colorado Barricade.
Discussion
In January 2023, staff released a request for proposals to obtain a new contractor to complete the Town’s pavement marking maintenance. Three responses were received from qualified contractors. The following provides a summary of the pricing received in each contractor’s proposal.
Based on the proposals received, staff is recommending a service agreement for equipment and services between the Town and Colorado Barricade. This service agreement with Colorado Barricade has a “not to exceed” price of $377,000 per year. There is a possibility for two additional annual renewals under the agreement.
The overall bid total from Colorado Barricade is $530,000.00 which is the cost if the contractor paints all long lines in Town once, plus a secondary round of long line painting in the Fall following the Public Work’s Asset Management Plan. Through partnership with the PMP, their contract covers restriping on all roads that are improved within the PMP year where striping is removed. Therefore, this allows for necessary marking work to be completed across Town within the service agreement with Colorado Barricade with a “not to exceed” price of $377,000 per year.
Budget Impact
Funds from the 2023 budget to pay for services rendered under this service agreement would be paid from the Pavement Striping Street Repair & Maintenance - (Account No. 120-3120-431.40-35). The 2023 budget in this account is $377,000, and can fully support this service agreement amount of $377,000. No contingency will be included with this contract.
Staff Recommendation
Staff recommends approval of the attached Resolution for the Service Agreement with Colorado Barricade for the maintenance of the Town’s Pavement Marking Maintenance Program.
Proposed Motion
“I move to approve the Resolution as introduced by title.”
Alternative motions:
“I move to approve the Resolution as introduce by title, with the following conditions: (list conditions)”
“I move to continue this item to the Town Council meeting on (date) to allow additional time to (list information needed)”
Attachments
Resolution
Attachment A: 2023 Pavement Marking Maintenance Map