To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
From: Mark Marlowe, P.E., Director of Castle Rock Water
Shawn Griffith, Assistant Director of Operations
Nicolas Van Kooten, SCADA Supervisor
Title
Resolution Approving an Equipment and Services Acquisition Agreement with Logical systems, LLC for Phase IV of the Supervisory Control and Data Acquisition (SCADA) Master Plan Implementation Project [Entire Castle Rock Water Service Area]
Body
________________________________________________________________________________
Executive Summary
Castle Rock Water (CRW) seeks Town Council approval of a Resolution (Attachment A) approving a services agreement with Logical Systems, LLC (LSI), for the CRW Supervisory Control and Data Acquisition (SCADA) Master Plan Phase IV Project. This capital improvement was identified through the SCADA Master Plan (MP), adopted in December 2019 by Council Resolution No. 2019-131. The cost for this work is $4,475,720 plus a 10% Town managed contingency of $447,572, for a total authorization request of $4,923,292.
Through a competitive request for proposal (RFP) process, bids were received on July 18, 2024, and LSI was selected by CRW staff as the recommended contractor to complete these proposed system upgrades. The existing system is antiquated and has components that have been in service for up to 30 years. The scope of work for this project shall include, but not be limited to, the replacement of hardware, wiring, and software for SCADA control systems at the Miller Water Treatment Plant (WTP), and various wells and other remote sites. This project will bring these systems into compliance with modern cybersecurity and equipment standards and improve operator efficiencies, as recommended by our 2019 SCADA Master Plan.
Once awarded, it will take approximately 19 months to fully implement. The timing of the work will have to be fit into CRW’s operations by requiring the majority of the work to be completed during the low-demand seasons. Given these constraints, the goal is to complete this project by April 2026.
Budget Impact
The funding for the SCADA Master Plan Phase IV implementation was budgeted in 2024. These funds will be taken from the Water, Water Resources, and Wastewater SCADA System Improvement accounts, as follows:
|
Fund Name |
Account Number |
Cost |
10% Contingency |
Total Cost |
Split |
2024 Balance |
|
Water SCADA System Improvements |
210-4275-442.75-41 |
$2,145,445 |
$214,545 |
$2,461,646 |
50% |
$2,461,646 |
|
Water Resources SCADA System Improvements |
211-4375-443.75-41 |
$1,072,722 |
$107,272 |
$1,230,823 |
25% |
$1,230,823 |
|
Wastewater SCADA System Improvements |
213-4575-445.75-41 |
$1,072,723 |
$107,272 |
$1,230,823 |
25% |
$1,230,823 |
|
Totals |
|
$4,290,890 |
$429,089 |
$4,923,292 |
|
$4,923,292 |
|
Total Authorization Request |
|
$4,923,292 |
|
|
Staff Recommendation
Staff recommends Town Council approval of a Resolution approving a services agreement between the Town and LSI for the Master Plan Phase IV Implementation Project in the amount of $4,475,720 plus a 10% Town managed contingency of $447,572, for a total authorization request of $4,923,292.
Proposed Motion
“I move to approve the Resolution as introduced by title.”
Alternative Motions
“I move to approve the resolution as introduced by title, with the following conditions: (list conditions).
“I move to continue this item to the Town Council meeting on _____ date to allow additional time to (list information needed).”
Attachments
Attachment A: Resolution
Exhibit 1: Agreement