To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
From: Mark Marlowe, P.E., Director of Castle Rock Water
Mark Henderson, P.E., Assistant Director
Roy Gallea, P.E., Engineering Manager
Matthew Hayes, P.E., Technical Engineering Manager
Josh Hansen, P.E., Project Manager Supervisor
Frank Main, Project Manager
Aaron Stremel, Water Engineer
Title
Resolution Approving the Fourth Amendment to the Town of Castle Rock Services Agreement with J-U-B Engineers, Inc., for Engineering Services Related to the 6400 East Tributary Dam Reconstruction and Downstream Rehabilitation Project [Paintbrush Park]
Body
________________________________________________________________________________
Executive Summary
The purpose of this memo is to request Town Manager approval of Fourth Amendment (Exhibit 1) to the Services Agreement with J-U-B Engineers (formerly Anderson Consulting Engineering), Inc. for the 6400 East Tributary at Paintbrush Park Phases 1 and 2 Project. This amendment provides funding to support construction-phase engineering services, project closeout, and preparation and submittal of a FEMA Letter of Map Revision (LOMR). These services are necessary to advance the project from final design into construction and through completion, including regulatory closeout.
Purchase Order No. 3056 was originally authorized on February 15, 2023 in the amount of $107,490. Amendment 1 increased the contract by $98,855 for additional design and permitting efforts, bringing the total to $206,345. Amendment 2 extended the term of the agreement through December 31, 2025 to allow completion of design and permitting work. Amendment 3 further extended the agreement through December 31, 2026 with no additional cost to allow time for bidding support services.
With design now complete and the project moving into construction in 2026, Staff recommends approval of this Fourth Amendment adding $421,200 for engineering support during construction, post-construction documentation, and FEMA coordination for a total authorization of $627,545. This amendment ensures continuity of engineering services by the Engineer of Record (J-U-B) through project completion and regulatory approval. The proposed amendment also extends the contract duration through December 31, 2027.
Budget Impact
The below table shows the previous amendment history for the Services Agreement between CRW and J-U-B.
|
Amendment |
Date |
Additional Authorization |
Notes |
|
Original Contract |
February 15th, 2023 |
$107,490.00 |
|
|
Amendment 1 |
August 31st, 2023 |
$98,855.00 |
|
|
Amendment 2 |
January 9th, 2025 |
$0.00 |
Extension through December 31st, 2025 |
|
Amendment 3 |
December 29th, 2025 |
$0.00 |
Extension through December 31st, 2025 |
This amendment requests an additional $421,200 for a total project authorization of $627,545. The project is funded from the 6400 E Trib. Stabilization Fund ().
|
Project Number |
Account Name |
Account Number |
Total Contract Amount |
Remaining |
Requested Additional Authorization Amount |
2026 Budget |
|
250017 |
6400 E. Trib Stabilization |
212-4475-444.75-52 |
$206,345 |
$112,000 |
$421,200 |
$2,700,000 |
Staff Recommendation
Staff recommends approval of Fourth Amendment to adding $421,2000 to the Services Agreement with J-U-B Engineers, Inc. for the 6400 East Tributary at Paintbrush Park Phases 1 and 2 Project.
Proposed Motion
“I move to approve the Resolution as introduced by title.”
Attachments
Staff Report
Attachment A: Resolution
Exhibit 1: Fourth Amendment Agreement