To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
From: Mark Marlowe, P.E., Director of Castle Rock Water
Shawn Griffith, Operations Manager
Title
Resolution Waiving Formal Written Bidding Requirement on the Basis of Sole Source for Well 47 and Well 84 VFD Replacement with Applied Ingenuity [Entire Castle Rock Water Service Area]
Body
________________________________________________________________________________
Executive Summary
Castle Rock Water (CRW) seeks Town Council approval of a Resolution (Attachment A) approving a sole source justification (Exhibit 1) with Applied Ingenuity LLC, for Well 47 and Well 84 Variable Frequency Drive (VFD) Replacement Project. for the total amount of $114,466.
Notification and Outreach Efforts
This project is security sensitive and no public outreach is planned. Work will be performed at remote CRW sites and will be done out of the public eye.
History of Past Town Council, Boards & Commissions, or Other Discussions
On January 7, 2022 the Town Manager approved the renewal of the As Needed Well Repair contract with Applied Ingenuity, LLC. They are the vendor of choice due to their ability to conduct well maintenance, well pump and equipment troubleshooting and repairs, deep well video recording, and the ability and equipment to repair deep groundwater and alluvial water wells. Staff would like to utilize Applied Ingenuity LLC through a sole source justification on this project, as they are familiar with the wells and equipment that are needed.
Discussion
On January 7, 2022 the Town Manager approved the renewal of the As Needed Well Repair contract with Applied Ingenuity, LLC. They are the vendor of choice due to their ability to conduct well maintenance, well pump and equipment troubleshooting and repairs, deep well video recording, and the ability and equipment to repair deep groundwater and alluvial water wells. Staff would like to utilize Applied Ingenuity LLC through a sole source justification on this project, as they are familiar with the wells and equipment that are needed.
Budget Impact
Funding for both of these purchases will come from the Water CIP VFD Replacement fund, after a budget transfer from the CIP Distribution System Upgrades fund, as follows:
|
Fund Name |
Account Number |
Budget Transfer Amount |
Current Balance |
Cost |
Balance After Transfer |
|
Distribution System Upgrades |
210-4275-442.77-38 |
$36,126 |
$167,845 |
|
$131,719 |
|
VFD Replacement |
210-4275-442.78-81 |
|
$78,340 |
$114,466 |
$114,466 |
|
Total Cost |
|
|
|
$114,466 |
|
Staff Recommendation
Staff recommends Town Council approval of a Resolution approving a sole source justification with Applied Ingenuity LLC, for Well 47 and Well 84 Variable Frequency Drive (VFD) Replacement Project. for the total amount of $114,466.
Proposed Motion
“I move to approve the Resolution as introduced by title.”
Alternative Motions
“I move to approve the resolution as introduced by title, with the following conditions: (list conditions).
“I move to continue this item to the Town Council meeting on _____ date to allow additional time to (list information needed).”
Attachments
Attachment A: Resolution
Exhibit 1: Sole Source Justification
Attachment B: Scope of Work for Well 47 and Well 84