To: Honorable Mayor and Members of Town Council
From: Jeff Brauer, Parks and Recreation Director
Title
Resolution: Approving Change Order #6 to the Phase 2 Philip S. Miller Park Construction Contract with MW Golden Constructors
Body
________________________________________________________________________________
Executive Summary
The purpose of this agenda item is to recommend the approval of a Change Order #6 to MW Golden Constructors (MWG) Contract for the Philip S. Miller Park Phase 2 improvements in the amount of $266,617. The change order covers value added items that were not included in the design drawings or the bid process for the project, such as, underground conduit runs for security, fiber optics, electrical supply to the amphitheater and cabling to the sound booth area.
The recently approved fourth quarter budget amendment included an additional $400,000 in Parks and Recreation Capital Fund revenues to address these changes as well as other work that will occur outside of MW Golden Constructors contract. For instance, the electrical upgrades and lighting were not included in the bid but are a necessary part of the operational needs for the amphitheater. These items will be contracted separately outside of MW Golden’s contract; however, MWG as general contractor must install conduit and other equipment before this work can be installed. The extension of fiber optics to the millhouse for internet capability, access control and security cameras will also be funded through funds included in the fourth quarter budget amendment.
Staff is recommending the approval of Change Order #6 with MW Golden Constructors in the amount of $266,617. No additional changes are anticipated. The current scheduled completion date, with the exception of sod and plant material is February 23, 2015.
History of Past Town Council, Boards & Commissions, or Other Discussions
The Parks and Recreation Commission recommended Town Council approval of Change Order #6 at the November 18, 2015 Parks and Recreation Commission meeting.
Discussion
The following summary is related to the Philip S. Miller Park Phase 2 project pricing history.
• The project plans were bid at 90% so that changes resulting from permit review could be incorporated into the final plan set, to gain potential advantages from early year bidding and to fast track the project for a 2015 completion date.
• MW Golden Constructors bid the project at $7,896,502, which was $1,123,968 less than the next lowest bid (5 bids were received).
• The Town directed MW Golden to cut an additional $500,000 from their bid by reducing aspects that did not cut major program elements such as the number of pavilions, buildings, splash pad, etc. but instead made changes such as reducing scope of the water feature, landscape, walls and boulders.
• The contract also included $474,510 or 6.7% in project contingency.
• Two change orders were processed through Town Council that included the amphitheater stage canopy that was included in the original bid but withheld initially to seek sponsorships and the addition of another 105 parking spaces within the first phase portion of the project.
• The current contract with MW Golden Constructors is $8,053,243 including contingency and the additional parking, which was not a part of the original bid package. If parking is removed, the contract would stand at $7,871,012, which is $25,490 under MW Golden’s initial bid.
The following elements have been partially or fully removed from the bid drawings for the $500,000 in value engineering and scope reduction
• Pond recirculating water feature along the north side of the millhouse, landscaping trees and shrubs, boulders, masonry wall behind the amphitheater, the bridge over the water feature to millhouse, millhouse fire suppression system (not required), foot bridge changes between restroom and picnic pavilions and other minor changes.
Additions to the contract have been covered through contingency. Some of the more significant items include millhouse and restroom changes from the 90% bid set and 100% construction drawings, amphitheater changes such as an increase in canopy height to support sound and lighting trusses, electrical upgrades and conduit runs resulting from review and recommendations by a sound and lighting expert; changes to storm water standards and resulting drop structures adjacent to the millhouse, and the extension of conduit, fiber optics, access control and cameras required for security. These elements were not included in the plan set and have significant cost implications. MW Golden also experienced additional costs of $61,357 related to unprecedented wet conditions during most of the spring season; however, the contract only allows for additional completion time related to weather. MWG has requested that the Town fund all or a portion of costs related to delays as they have also pushed the project into winter conditions.
The contingency for the project has been expended; however, items remain above that must be funded in order to complete and provide proper function of the millhouse and amphitheater. $400,000 was included and approved in the fourth quarter budget amendment for this purpose. The $400,000 was funded from Parks and Recreation Capital Account balance and does not reduce the proposed budget for the next neighborhood park or Festival Park projects.
Budget Impact
The fourth quarter budget amendment included $400,000 in Parks & Recreation Capital Fund revenues.
|
EXPENDITURES |
|
130-5275-452.76-87 $266,617 Parks & Recreation Capital Fund Philip S. Miller Park line item |
Staff Recommendation
Staff recommends approval of a Resolution Approving Change Order #6 to the Phase 2 Philip S. Miller Park Construction Contract with MW Golden Constructors.
Proposed Motion
“I move to approve a Resolution Approving Change Order #6 to the Phase 2 Philip S. Miller Park Construction Contract with MW Golden Constructors.”
Attachments
Attachment A Resolution
Exhibit 1 Change Order