To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
From: Daniel Sailer, P.E., Director of Public Works
Title
Award of Contracts for the 2023 Pavement Maintenance Program and Capital Projects
Body
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Executive Summary
Maintaining the Town’s streets is important for public safety, travel efficiency, and as a means to extend the useable life of the streets. This overall project is the annual Pavement Maintenance Program (PMP) of the street system and is intended to preserve the Town’s street infrastructure. Preservation and rehabilitation treatments work to extend the lifespan of street segments at the lowest lifecycle cost. Once street segments reach the end of their lifespan, reconstruction projects are identified. The PMP, and reconstruction projects meet the Town’s Vision Statement goals of:
• Providing outstanding community services including police, fire, emergency, medical, parks, recreation, water and transportation.
• Ensure a Town government accountable for its vision, mission and values.
In addition to these goals, the Public Works Department looks to elevate value in delivering the 2023 PMP projects. These goals are as seen below, with Low Downtime, High Safety, Reliability and Low Lifecycle Cost being achieved with the 2023 PMP.
The Town of Castle Rock annually budget’s for the PMP to perform needed maintenance to the Town’s street system. Maintenance work generally consists of asphalt patching, overlay, reconstruction, slurry seal, sidewalk, curb & gutter repair, concrete panel replacement, and other pavement preservation treatments. In 2011 Town Council approved the rotating Five-Year Pavement Maintenance Program. Maintenance work will be performed at various locations within the East PMP regionalized area in 2023. Primary street maintenance is scheduled for Mikelson Blvd, and Woodlands Blvd. All maintenance activities are summarized on the 2023 PMP map (Attachment A).
The budget for the 2023 PMP is $10,900,000 and the budget for 2023 reconstruction projects is $7,600,000 for a total 2023 Budget of $18,500,000. The total of the low bid results for identified work is $16,584,128. Staff recommends adding contingencies for the various PMP projects and reconstructions for unforeseen conditions that total $1,658,414, or 10% of the contract amounts, for a total authorization of $18,242,542. Staff is comfortable with the contingencies and believes the identified work can be managed to comply with the plans and specifications. Contingency amounts will only be used if needed.
A summary of the individual contracts with low bid amounts plus contingency, and the contractors are shown under Staff Report. See Attachment B for Bid Proposal Summary for all bids that were submitted.
Staff is scheduled to present the 2023 PMP, and Capital contracts recommendations to the Public Works Commission at their March 6, 2023 meeting. Their recommendations will be presented to Council at the March 21, 2023 Council meeting.
Budget Impact
The budget for the 2023 PMP is $10,900,000 and the budget for 2023 reconstruction projects is $7,600,000 for a total 2023 Budget of $18,500,000. The total of the low bid results for identified work is $16,584,128. Staff recommends adding contingencies for the various PMP projects and reconstructions for unforeseen conditions that total $1,658,414, or 10% of the contract amounts, for a total authorization of $18,242,542. The remaining budget of $257,458 for the annual miscellaneous concrete project and other asphalt and concrete needs.
Recommendation
Public Works Commission and staff recommend approval of the bids for all 2023 PMP contracts, and the reconstruction projects as summarized, and approval of the construction agreements with each of the contractors for the amounts identified.
NOTE: The individual Resolutions will follow as the next items on the agenda.
Attachments
Staff Report
Attachment A: 2023 PMP Map
Attachment B: 2023 PMP Bid Proposal Summary