To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
From: Tara Vargish, Director, Development Services
TJ Kucewesky, Assistant Director, Development Services
Title
Resolution Approving the Town of Castle Rock 2025 Community Development Block Grant Annual Action Plan
Body
________________________________________________________________________________
Executive Summary
In September 2020, Town Council accepted entitlement status into the federal Community Development Block Grant (CDBG) program beginning in fiscal year 2021. On July 20, 2021, Town Council approved the Castle Rock 2021-2025 Consolidated Plan.
The Town’s CDBG distribution for program year 2025 will be $277,742 and will be available starting on or about October 1, 2025. Staff is seeking Town Council approval of a resolution (Attachment A) approving Castle Rock’s 2025 CDBG Annual Action Plan (AAP). The AAP provides information as to how the Town will utilize its 2025 CDBG funding, including ongoing support of senior programs, providing support services to low/moderate income special needs populations, ADA improvements and administrative cost recovery as outlined in the 2021-2025 Consolidated Plan. The draft 2025 AAP is included in Attachment B for reference.
Should Town Council approve this resolution, staff will submit the 2025 Annual Action Plan to HUD by the August 16, 2025 deadline and begin the 2025 program year implementation. The 2025 program year will begin on October 1 and projects will be determined after that time.
Discussion
The Town of Castle Rock accepted entitlement status into the CDBG program in September 2020. The Town’s grant allocation has been increasing slightly over time. The majority of grant funds must be utilized to support defined national objectives while up to 20 percent of this funding can be used to support costs associated with administering the CDBG program.
Grant amount by program year
|
Program Year |
CDBG Allocation |
|
10/1/2021 - 9/30/2022 |
$230,932 |
|
10/1/2022 - 9/30/2023 |
$244,728 |
|
10/1/2023 - 9/30/2024 |
$255,712 |
|
10/1/2024 - 9/30/2025 |
$264,043 |
|
10/1/2025 - 9/30/2026 |
$277,742 |
Overview/Background
In general, CDBG funds must be used for activities that meet one of the following criteria:
• Benefit low and moderate income persons
• Prevent or eliminate slums or blight
• Address community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community for which other funding is not available
Examples of eligible activities that qualify for CDBG funding include:
• Acquisition of real property
• Relocation and demolition
• Rehabilitation of residential and non-residential structures
• Construction of public facilities and improvements, such as water and sewer facilities, streets, neighborhood centers, and the conversion of school buildings for eligible purposes
• Public services, within certain limits
• Activities relating to energy conservation and renewable energy resources
• Provision of assistance to profit-motivated businesses to carry out economic development and job creation/retention activities
Castle Rock Strategic Priorities
CDBG funding priorities were determined through analysis of available data, input from the public and area stakeholders. Significant public outreach occurred during development of the 2021-2025 Consolidated Plan (ConPlan). Numerous needs were identified during this previous planning process including affordable housing, special needs services, public facility needs, mental health support, domestic violence resources and more. The Town’s CDBG allocation, while not insignificant, is not sufficient to meet all of the needs outlined in the data gathering and public input process. In June 2021, Town Council approved strategic priorities centered on seniors, low/moderate income special needs population and ADA improvements for Castle Rock’s CDBG funding. Additionally, Town Council supported utilizing CDBG funding, up to 20 percent, to support the costs associated with administering the CDBG program.
CDBG Program Highlights
CDBG funding is being used to support activities that are discussed in more detail below.
The hot meal delivery initiative through the Castle Rock Senior Activity Center continues to be supported with CDBG funds. During the past 12 months (June 2024 - May 2025), 1,802 meals have been delivered to qualified individuals. The Senior Activity Center is actively working to expand the program. Funding for this program totaled $23,487.51 from June 2024 through May 2025.
Town staff is collaborating to use CDBG funds to upgrade ADA accessible pool lifts for Butterfield Crossing Pool, Burgess Pool and the pool at the Miller Activity Complex (MAC) (estimate $38,129).
With the Town’s recent purchase of historic Cantril School, staff was planning to use CDBG funding to make the exterior of Cantril School ADA accessible. This work would include sidewalks, parking spaces, ramps, handrails, etc. This project is currently on hold pending completion of a Master Plan for the site. It should be noted that Cantril School is located in the census block group with the highest percentage of low to moderate income individuals in Castle Rock.
Lastly, the administrative cost allocation for managing the CDBG grant continues to come in under budget. This funding supports a part-time Grant Manager, technical support and consulting services as needed.
2025 Annual Action Plan
Public Comment Period
The draft 2025 AAP (Attachment B) was made available for public comment from May 28 - June 26. No comments have been received as of the writing of this memo. Any comments received throughout the public comment period will be incorporated into the AAP prior to HUD submission. The draft 2025 AAP was available for review at www.CRgov.com/cdbg <http://www.CRgov.com/cdbg>, in the Town Hall lobby and at the Philip and Jerry Miller Library. Additionally, printed copies of these documents were available upon request.
In addition to the formal 30-day public comment period, staff held a CDBG Public Hearing on May 27, 2025. Attendees included four staff members. There was one resident who attended the meeting.
Recommendation
Staff recommends continuing to utilize CDBG funding to support senior services, providing support services to low/moderate income special needs populations, ADA improvements and to offset program administration costs as presented in the draft 2025 AAP. Public services and administration allocations are limited to 15 and 20 percent, respectively. Recommended funding allocations for the draft 2025 AAP are shown below for reference.
|
Project Name and Proposed Activity |
Funding |
|
CDBG: Public Services (15%) • Supportive services for seniors, LMI special needs populations |
$41,660 |
|
CDBG: Public Facilities & Infrastructure (65%) • Public facilities, infrastructure |
$180,535 |
|
CDBG: Administration (20%) • Community Development Department Admin |
$55,547 |
|
Total: |
$277,742 |
Next Steps
Should Town Council approve this resolution, staff will ensure that the 2025 AAP is submitted to HUD by the August 16, 2025 deadline. Following HUD acceptance of the plan, staff will proceed with selection of projects and implementation of the AAP.
Participation in CDBG and other HUD programs requires that the Town certify that it takes appropriate measures to Affirmatively Further Fair Housing (AFFH) in Castle Rock. Although the AFFH definition was changed in 2020, a 2023 rule change reverts to definitions from the 2015 rule. AFFH is currently defined as taking “meaningful actions that, taken together, address significant disparities in housing needs and in access to opportunity, replacing segregated living patterns with truly integrated and balanced living patterns, transforming racially or ethnically concentrated areas of poverty into areas of opportunity, and fostering and maintaining compliance with civil rights and fair housing laws.” While the 2020 rule allowed a wider interpretation of AFFH, the reversion to the 2015 rule required a more proactive approach to AFFH for entities who accept HUD funding. In January 2025, HUD’s proposed 2023 rule change was fully withdrawn.
Budget Impact
The Town’s CDBG allocation for the next year is $277,742. Approved grant expenditures are reimbursed through the CDBG program. Therefore, there is no net financial impact to the Town. Reimbursable costs include program administration and approved project expenses.
Staff Recommendation
Staff recommends approval of Castle Rock’s CDBG 2025 Annual Action Plan.
Proposed Motion
“I move to approve the resolution as introduced by title”
Attachments
Attachment A: Resolution
Attachment B: Castle Rock CDBG 2025 Annual Action Plan
Attachment C: CDBG 2025 AAP Staff Presentation