To: Honorable Mayor and Members of Town Council
Through: David L. Corliss, Town Manager
From: Daniel Sailer, P.E., Director of Public Works
Frank Castillo, Project Manager
Title
Resolution Approving a Construction Contract with Straight Line Sawcutting, Inc., for the 2022 Town Facility Parking Lot Improvement Project
Body
________________________________________________________________________________
Executive Summary
The purpose of this memorandum is to request Commission’s endorsement to Town Council for entering into a construction contract Straight Line Sawcutting Inc., to perform parking lot maintenance activities.
Maintaining the Town’s Facility parking lots is important for public safety, and a means to preserve and extend the useable life of the pavement. The 2022 Town Facility Parking Lot Improvement Project will address the parking lots Perry St. Fire Station #151, Police Department, Centennial Park, Butterfield Park, Matney Park, Coachline Trailhead, PCWPF Treatment Plant, Meadows Treatment Plant, and Diamond Ridge Pump Station, as shown on the attached maps (Attachment A).
Discussion
The Town’s goal for these improvements is to preserve and extend the life of the Town’s facilities parking lots by making annual improvements to selected parking lots. These goals are met when proper parking lot maintenance is provided.
Staff has established a five-year plan that will address maintenance for Town facility parking lots by evaluating the parking lot condition with onsite inspections. Different types of maintenance treatments, such as asphalt mill and overlay, asphalt patching, seal coat, and concrete pavement panel replacement are identified based on the condition of the pavement.
The invitation to bid for construction of this project was advertised in December 2021. Bids were opened for the project on January 20, 2022. The bid was checked for accuracy, references were contacted, and contract compliance was met. Staff believes that the low bidder is qualified to perform the work associated with the respective maintenance contract. It is anticipated that construction for the 2022 Town Facility Parking Lot Improvement Project will begin in late August with completion by late September 2022. The reason for the late summer start is school will be back in session, this translates to less usage of the parking lots during the work week.
2022 PMP & CAPITAL RECOMMENDED AWARD
Project Bid Amount Contractor
Plus Contingency
2022 Town Facilities Parking $530,536 Straight Line Sawcutting Inc.,
Lot Improvements +$53,054 (10%) Denver, CO
Contingency
Total: $583,590 136-1820-418-40-31
210-4275-442-78-01
Budget Impact
The budget from account 136-1820-418-40-31 for the Perry St. Fire Station #151, Police Department Parking Lot, Centennial Park, Butterfield Park, Matney Park, and Coachline Trailhead Parking Lots is $485,000. Castle Rock Water’s budget from the Facilities Paving Program, account 210-4275-442-78-01 for PCWPF Treatment Plant, Meadows Treatment Plant and Diamond Ridge Pump Station has a budget of $100,000. The low bid for all identified work is $530,536, plus a 10% contingency of $53,054 for unforeseen conditions for a total recommended encumbrance to complete the contract of $583,590.
Staff Recommendation
Staff is recommending that the Public Works Commission recommend to Town Council to approve the Resolution as introduced by title.
Proposed Motion
“I move to approve the Resolution as introduced by title.”
Attachments
Resolution
Contract
Attachment A: 2022 PMP Project Map
Attachment B: 2022 PMP Project Bid Proposal Summary